SB 272

On October 11, 2015 SB 272 was approved.

It adds a section of the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems by July 1, with annual updates.

An Enterprise System is a software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:

• A system that contacts information collected about the public.
• A system that serves as an original source of data within an agency.

An Enterprise System does not include any of the following:

• Information Technology security systems, including firewalls and other cyber-security systems.
• Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
• Infrastructure and mechanical control systems, including those that control or manage streetlights, electrical, natural gas or water or sewer functions.
• Systems related to 911 dispatch and operation or emergency services.
• Systems that would be restricted from disclosure by Section 6254.19.
• The specific records that the information technology system collects, stores, exchanges or analyzes.

Requirements:

1. Create a catalog of enterprise systems, containing:
   • Current system vendor
   • ​​Current system product
   • System’s purpose
   • A description of the categories or types of data
   • The department that is the prime custodian of the data
   • The frequency that the system data is collected
   • The frequency that the systems is updated
2. To make the catalog publicly available upon request
3. To post the catalog in a prominent location on the agency’s website

Exception:

If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.