Minutes Of the Regular Public Meeting

Of the

Board of Directors of the Camp Meeker Recreation and Park District

Tuesday, September 15, 2009, 7:00 pm

DISTRICT OFFICE, 5240 BOHEMIAN HIGHWAY (NEXT TO FIREHOUSE)

CAMP MEEKER, CALIFORNIA 95419

I. Call To Order

The meeting was called to order by President Crawford at 7:02 p.m.

II. Roll Call

Directors present were Aimee Crawford, Fred Meyer, Cathie Anderson, and Amy

Lemmer.

III. Approval Of Agenda

As there were no changes to the agenda as published, a motion was made by Amy Lemmer, seconded by Fred Meyer to approve the agenda as published.

The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0

IV. Statements Of Abstention

There were no statements of abstention.

V. Public Comment

There was no public comment.

VI. Consent Items

A. Approval of Minutes

1. Minutes of August 18, 2009

As there were no corrections, additions or deletions to the minutes of

August 18, 2009, A MOTION WAS MADE BY FRED MEYER, SECONDED BY CATHIE ANDERSON TO APPROVE THE MINUTES OF THE BOARD OF AUGUST18, 2009 AS

SUBMITTED.

The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0

B. Payment of Claims

A motion was made by Fred Meyer, seconded by Cathie Anderson to approve warrant requests G2009/2010-003 Recreation & Park (September) $3,020.81, W2009/2010-003Water (September) $10,165.98, D2009/2010-002 (Dam Removal) $11,400.00, and AB2009//2010-001 (USDA) $58,446.87.

The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0

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September 15, 2009

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C. Administrative and Financial Report

Ms. Doran-Girard reported regarding various items of correspondence including notification by the Registrar of Voters of the appointment of Lynn Watson to fill the unopposed two-year seat on the Board, (Ms. Watson will be sworn in at the December meeting.) letters of appreciation from Wes Chesbro with respect to the Board’s letters of concern relative to the suspension of Prop 1A, and State Compensation Fund’s occupational safety materials.

VII. MONTHLY REPORT OF WATER SYSTEM OPERATOR

DESCRIPTION: Hal Wood, Water System Operator, reported on water operations for the current month including the results of water conservation reduction, discussion with John Nelson, consultant to SCWA, regarding a requirement in the county that upon sale of properties of retrofitting of toilets, showers, etc. Discussion ensued regarding problems that could ensue and legal authority/enforcement at a local level. It was agreed that discussion of a low flow toilet program be placed on the October agenda. It is estimated that a low flow toilet program could cost $6K-$7K. Lastly, Mr. Wood advised that are connection/permitting issue might occur with a service abandoned in 1995. It would seem that Sec. 4.8 (Suspended Connection) would apply; however, Hal would appreciate Board direction in this regard. The Board directed that District Counsel review this issue.

VIII. ACTION AGENDA

A. UPDATE: DAM REMOVAL/CREEK RESTORATION

PROJECT

DESCRIPTION: The Board reviewed progress of the project, its funding, construction and other issues relative to the restoration project including estimates for installation/dedication of the bridge with Lisa Huelette of GRRCD and Stephen Chatham of PCI. It was agreed that Cathie Anderson will be kept apprised of the working Saturdays to reduce conflicts with Anderson Hall scheduling. Discussion of the DFG suggested revisions to the pool feature and the timing of pool completion. Ms. Huelette will obtain a letter from DFG and GRRCD will confirm completion of project to CMRP by letter. The Board will work on the Graton Rancheria Tribal Treatment Plan and State Coastal Conservancy agreements.

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Board Meeting Minutes

September 15, 2009

Page Three

ACTION: The Board directed that District Counsel review the Tribal Treatment Plan and Coastal Conservancy agreements.

B. LAND PURCHASE--MONTE RIO RECREATION AND PARK DISTRICT

DESCRIPTION: The Board tabled approaching the Monte Rio Recreation and Park District regarding purchase of land adjacent to the District's well site until the November meeting.

ACTION: No action was taken.

C. ST. DOROTHY’S CHAPEL PARCEL TRANSFER

DESCRIPTION: Director Helfrich reported on the progress of the transfer of the chapel parcel owned by Camp Meeker to St. Dorothy’s. The Board discussed dedication of an easement. Director Helfrich recommended Board approval of the agreement.

ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson to approve the final agreement with St. Dorothy’s; and, authorize the Board President to execute the agreement.

The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0

D. CAMP MEEKER FIRE STATION LEASE OR OTHER LAND USE

AGREEMENT

DESCRIPTION: The Camp Meeker Volunteer Fire Department (CMVFD) has operated and maintained a fire station since 1940 on land owned by the District. The CMVFD Board of Directors has requested the District consider entering into a land lease with CMVFD that would allow operation and maintenance of the existing Fire Station and related support facilities. The Board reviewed the terms of a draft land lease agreement with CMVFD and suggested changes in the term of the lease increasing to a total of 35 years. subject to review by District Counsel.

ACTION: A motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the suggested changes in the draft agreement and refer the amended agreement to District Counsel for review and final adoption at the October Board meeting.

The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0

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E. ADOPTION OF RESOLUTION 2009-013 APPROVING FINAL BUDGET FOR FISCAL YEAR 2009-2010.

DESCRIPTION: The Board reviewed and the final budget for fiscal year 7/1/2009-6/30/2010 and based on research with the county tax collector’s office, discussed the possible impact of the suspension of Prop 1A on operations.

ACTION: A motion was made by Fred Meyer, seconded by Gary Helfrich to adopt Resolution No. 2009-013, approving the final budget for Fiscal Year ending 6/30/2010.

The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0

F. AGRICULTURAL PRESERVATION AND OPEN SPACE DISTRICT 2009 MATCHING GRANT PROGRAM

DESCRIPTION: The Board reviewed parameters of the Open Space 2009 Matching Grant Program and the application period. These grants are open to local agencies and non-profits for the purpose of providing open space, community recreation, public access and educational opportunities.

ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve an application to the Agricultural Preservation and Open Space District 2009 Matching Grant Program and authorize the Board President to sign application documents.

The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0

G. SONOMA COUNTY PERMIT AND RESOURCE MANAGEMENT DEPARTMENT REMODEL RULE CHANGES

DESCRIPTION: The Board discussed updated information regarding PRMD remodel requirements.

ACTION: It was agreed that further information is needed. No action was taken.

H. OUTREACH ISSUES: NEWSLETTER PREPARATION AND APPROVAL AND SIGNAGE PROJECT

DESCRIPTION: Aimee Crawford informed the Board that the newsletter is ready for printing. The file developed by Jeff Rusch will be transmitted to Fred Meyer for printing and distribution.

ACTION: No action was taken.

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Board Meeting Minutes

September 15, 2009

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IX. DIRECTORS' REPORTS

DESCRIPTION: This item is for information reporting only. In conformance with the Brown Act, there shall be no discussion or actions taken by the Board on any such report. No public testimony shall take place. If discussion and/or action is desired, the matter may be placed on a future agenda, notice thereof duly given, and action/discussion had at the future meeting.

ACTION: No action or discussion took place.

X. ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, seconded by Cathie Anderson to adjourn the regular meeting of the Board of Directors of the Camp Meeker Recreation and Park District.

The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0

The meeting adjourned at 8:52 p.m.

Respectfully submitted,

Cheryl Doran-Girard

Rev. 10/16/2009