Minutes Of the Regular Public Meeting
Of the
Board of Directors of the Camp Meeker Recreation and
Park District
Tuesday, October 20, 2009, 7:00 pm
DISTRICT OFFICE, 5240 BOHEMIAN HIGHWAY (NEXT TO
FIREHOUSE)
CAMP MEEKER, CALIFORNIA 95419
I.
Call To Order
The meeting was
called to order by President Crawford at 7:00 p.m.
II. Roll Call
Directors Anderson, Crawford, Helfrich, Lemmer and Meyer
were present.
Malcolm Manwell, District Legal Counsel, was present.
III. Approval Of Agenda
Amy Lemmer expressed concern regarding the inclusion
of the Fire Station Lease in the Consent Items of the Agenda (See Agenda:
VI-Consent, Item B).
A MOTION WAS MADE BY AMY LEMMER, SECONDED BY GARY
HELFRICH TO MOVE THE FIRE STATION LAND LEASE TO THE ACTION AGENDA TO INSURE
FURTHER DISCUSSION.
The motion was approved. Ayes: 5 Noes:
0 Absent: 0 Abstain: 0
IV. Statements Of Abstention
There were no statements of abstention.
V. Public Comment
There was no public comment.
VI. Consent Items
A. Approval
of Minutes
1. Minutes
of September 15, 2009
As there were no corrections, additions or deletions
to the minutes of September 15, 2009, A MOTION WAS MADE BY FRED MEYER, SECONDED
BY GARY HELFRICH TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE BOARD OF
DIRECTORS AS SUBMITTED.
The motion was approved. Ayes: 5 Noes:
0 Absent: 0 Abstain: 0
C. Payment of Claims
A motion was made by Gary Helfrich, seconded by Fred
Meyer to approve warrant requests G2009/2010-004 (R&P-October) $4,019.04,
W2009/2010 (Water-October) $9,968.46, and D2009/2010-003 (Dam) $433.28.
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Park District
Board Meeting Minutes
October 20, 2009
Page Two
D. Administrative and Financial Report
Ms. Doran-Girard reported regarding various items of
correspondence including letters from the California Department of Public
Health about a regulatory fee increase for small water systems, Department of
Parks & Recreation ‘s annual grant update and a request from the County for
a copy of the District’s annual audit. She also reported that the District’s
annual State Controller’s report has been filed and the confirming documents
received in Sacramento on September 26 and presented estimates and information
about document shredding services to continue the District’s office and file
organization/management program.
VII. MONTHLY
REPORT OF WATER SYSTEM OPERATOR 10 min
DESCRIPTION: Hal Wood reported regarding system
production. He stated that OCSD has yet
to firm up their water permit. Additionally, the fire hydrant at Alliance
Redwoods was leaking and will be replaced.
He presented low flow toilet information to the Board and advised that
SCWA doesn’t want to get involved in requiring low flow toilets in the County.
There is a “free” program in Occidental for the toilets and plumber expenses.
VIII. ACTION AGENDA
A.
FIRE STATION
LEASE/LAND USE AGREEMENT
DESCRIPTION:
The Camp Meeker Volunteer Fire Department has operated and maintained a
fire station since 1940 on land owned by the District. The CMVFD Board of Directors has requested
the District consider entering into a land lease. This item is to consider a revised draft of
the proposed lease agreement that has been previously reviewed by the
District’s Counsel.
Discussion was initiated by Amy Lemmer regarding
liability to the District as a result of what is done at the firehouse.
A motion was made by Gary Helfrich, seconded by Fred
Meyer, to authorize the Board President to sign the draft Fire Station
lease/land use agreement.
Members of the community present expressed concerns
relative to community and District oversight of wide-range of activities
conducted by the tenant without District approval. Discussion ensued.
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Park District
Board Meeting Minutes
October 20, 2009
Page Three
ACTION: At the
conclusion of the discussion, a revised motion was made by Gary Helfrich,
seconded by Amy Lemmer, to authorize the Board President to sign an agreement
after revisions by District Counsel to give the District appropriate
protections with respect to changes to the property and physical improvements
thereto.
The motion was approved. Ayes: 5
Noes: 0 Absent: 0 Abstain: 0
B.
ADOPT
RESOLUTIONSTO IMPOSE LIEN: 2009-015 (APN 075-158-006), APPROVAL OF LIEN PROCESS-DELINQUENT
WATER CUSTOMER.
DESCRIPTION: Documents
were presented for signature relative to a delinquent water customer account and
explained. The Board reviewed authorizing
adoption of a Resolution imposing a lien.
ACTION: A
motion was made by Gary Helfrich, seconded by Cathie Anderson, to approve the filing
of a lien against a delinquent water customer and approve Resolution 2009-015.
The motion was approved. Ayes: 5
Noes: 0 Absent: 0 Abstain: 0
C. UPDATE: DAM REMOVAL/CREEK RESTORATION PROJECT
DESCRIPTION: The Board reviewed progress of the project,
its funding construction and other
issues relative to the restoration project including arrangements for
dedication of the bridge and approval of agreements with the State Coastal
Conservancy and Graton Indian Tribal Plan.
Discussion was initiated regarding the removal of four
trees removed adjacent to the firehouse.
The trees were part of a grove dedicated in the early 1950s to the
memory of Armand Girard, a well-known concert, radio and television artist of
the times who resided in Camp Meeker and died watching an entertainment at the
“Meeker Bowl.” Members of Mr. Girard’s
family were present including Carolyn Riseley and expressed their distress at
the removal of the trees and the loss of the history associated with the grove.
Fred Meyer explained that the firehouse foundation has
been lifted by the tree roots with one portion of the truck bay to be higher
than the other. Additionally, these
kinds of issues were addressed in the community meetings held prior to and
during the creek restoration process.
Lengthy discussion ensued relative to this issue with
members of the community expressing opinion and concern. Stephen Chatham of PCI explained that the
removed trees and their root structures will be used to create
Camp Meeker Recreation & Park
District
Board Meeting Minutes
October 20, 2009
Page Four
fishery habitat in the creek and will provide refuge
for fish after big storms and when the current is low. They will provide “rearing habitat” or deep
spots important for fish rearing.
Lisa Huelette explained that the Department of Fish
& Game, U.S. Department of Wildlife, and County PRMD had reviewed the
project details and determined that the taking of the trees was not spotted owl
habitat and the trees are to be used for a very important part of the project.
Aimee Crawford read a letter from a member of the
community regarding this issue suggesting that the Board hire an arborist to
replace the trees, that the Board come up with an appropriate way to rededicate
the grove, and an apology letter be written in the form of a Board resolution
and presented at the November meeting.
Lisa Huelette reviewed the project timeline and read a
letter from the GRRCD acknowledging their appreciation for the co-operation in
the completion of this phase of the project.
She advised that GRRCD is committed to the completion of the project in
its entirety and will provide $1500 in funding toward the “memorial” grove.
Stephen Chatham of PCI informed the Board of the
estimated timeline for the bridge installation and the timing of the dedication
to insure that the concrete deck is allowed to cure.
Malcolm Manwell, District Legal Counsel, stated that
the Board President can sign the Graton tribal agreement.
ACTION: The Board took no
action at this time.
D. CMVFD SPAGHETTI FEED DONATION
DESCRIPTION:
The Board discussed providing $300.00 in support of CMVFD Spaghetti Feed to be used for youth
games and activities.
ACTION: A motion was made by Amy Lemmer, seconded by
Cathie Anderson to approve a donation
to the CMVFD in the amount of $300.00 to fund youth activities at the Spaghetti
Feed.
The motion was approved. Ayes: 5
Noes: 0 Absent: 0 Abstain: 0
E. ST. DOROTHY’S
CHAPEL PARCEL TRANSFER
DESCRIPTION:
Director Crawford reported on the progress of the transfer of the chapel parcel owned by Camp Meeker to St.
Dorothy’s and advised that the documents have been sent on to St. Dot’s for
signing. She recommended that upon
receipt of signed documents and payment a small celebration be held to mark
this historic event.
ACTION: This is informational only. No action was
taken.
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Park District
Board Meeting Minutes
October 20, 2009
Page Five
F. RESOLUTION
2009-016 AUTHORIZING THE SALE OF THE DISTRICT'S 2009-2010
PROP 1A RECEIVABLE FROM THE STATE OF CALIFORNIA
DESCRIPTION:
The provision passed by the California legislature in July 2009
allowed the state to borrow 8% of property tax revenue apportioned to cities,
counties and special districts. Under
the provision the state will be required to repay those obligations
by June 30, 2013. The interest rate set by the state to repay
these obligations is 2%. The provisions
allowing the state
to borrow also created an option for local public agencies to relieve those agencies
of the burden of loaning the state property tax revenues authorizing the
"California Communities," a JPA to purchase the receivables due local agencies from the
State. The local public agencies will
sell their receivables
to California Communities who, in a simultaneous transaction, will issue
bonds and remit the cash proceeds to participating agencies. Securitization
is voluntary. All costs of bond issuance
and interest expense will
be paid by the state except local agencies legal costs for review of
resolution/signature
documents. All required documentation
must be submitted by November
6, 2009.
ACTION: After
review of resolution/signature documents by District Counsel, a motion was made
by Gary Helfrich, seconded by Cathie Anderson to authorize appropriate officers
and District Counsel to execute and return documents to California Communities
or their bond counsel by
November 6, 2009.
The motion was approved.
Ayes: 5 Noes: 0 Absent: 0 Abstain: 0
G. EXEMPTION
FORM 700 (FFPA) AND CMRP CONFLICT OF INTEREST CODE: LARRY JOHNSON, CPA
DESCRIPTION: The Board reviewed a request
from Larry Johnson, CPA to be relieved of the filing of Form
700 (FFPA) and CMRP Conflict of Interest requirement due to his independent
auditor status. Mr. Johnson conducts the district's annual
financial audit after fiscal year-end close and prepares the annual
audit report required by law. He does not prepare, research or in any way impact the Board
decision-making process. He has asked
for a letter
confirming relief from the Form 700 requirement. (See County Counsel opinion attached).
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Park District
Board Meeting Minutes
October 20, 2009
Page Six
ACTION: The Board tabled this issue until November’s
meeting and referred it to District Counsel for review regarding a letter to
Mr. Johnson confirming relief from the District's Form 700 requirement with a
copy to the Sonoma County Clerk.
H. SONOMA
COUNTY PERMIT AND RESOURCE MANAGEMENT DEPARTMENT
REMODEL RULE CHANGES.
DESCRIPTION:
The Board reviewed this issue and discussed having PRMD staff attend a
Board meeting to discuss updated information.
ACTION: The Board will write a letter
inviting PRMD staff to a future meeting.
I. LOW FLOW
TOILET PROGRAM
DESCRIPTION: Aimee Crawford will gather information
and report about a low flow toilet program at a future meeting.
ACTION: This was a discussion item only. No action was taken.
J. OUTREACH
ISSUES: NEWSLETTER PREPARATION AND APPROVAL AND SIGNAGE PROJECT
DESCRIPTION: The Board was informed that the CMR&P
newsletter was mailed. Aimee Crawford
will respond to an email regarding volunteer editor responsibilities.
ACTION: This is an informational item only.
No action will be taken.
K. ADDING
AGENDA ITEMS BY EMAIL
DESCRIPTION:
The Board will discuss making it possible for agenda items to
be emailed in lieu of regular mail.
ACTION: No
action was taken.
IX. DIRECTORS' REPORTS
DESCRIPTION: Cathie
Anderson requested that Anderson Hall renovations and estimates be placed on
the agenda for the next meeting. Additionally, she advised that a derelict
property adjacent to where the bridge will be installed has old appliances on a
porch that is falling off. She is concerned about the District’s liability
should there be an incident resulting in injury to a community member using the
bridge. It was agreed that Cathie will
contact the property owner and advise accordingly.
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Park District
Board Meeting Minutes
October 20, 2009
Page Seven
X. ADJOURNMENT
As there was no further
business to be brought before the Board at this time, a motion was made by
Cathie Anderson, seconded by Amy Lemmer to adjourn the regular meeting of the
Camp Meeker Recreation & Park Board of Directors.
The motion was approved. Ayes: 5
Noes: 0 Absent: 0 Abstain: 0
The meeting adjourned at 9:23
p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 11/11/2009