Minutes Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, January 13, 2009, 7:00 pm
ANDERSON HALL, 101 LAKESIDE
CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order by President Crawford at 7:05 p.m.
II. Roll Call
Directors Crawford, Helfrich, Anderson, Meyer and Lemmer were present.
III. Approval Of Agenda
A motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the agenda as written.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
IV. Statements Of Abstention
There were no statements of abstention.
V. Public Comment
There was no public comment.
VI. Consent Items
A. Approval of Minutes
1. Minutes of December 16, 2008
A motion was made by Gary Helfrich, seconded by Fred Meyer to approve the minutes of the December 16, 2008 meeting as submitted.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
B. Payment of Claims
A motion was made by Gary Helfrich, seconded by Cathie Anderson to approve Warrant requests G2008/2009-008 (R&P fund) $2,063.76, W2008/2009-007 (Water) $14,181.43, and D2008/2009-001 (Dam) $16,936.82
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
C. Journal Voucher Approval—Flat Charge Transfer
A motion was made by Fred Meyer, seconded by Cathie Anderson to approve allocation of flat charge monies received in December 2008 in accordance with “pie chart” formulas.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
D. Administrative and Financial Report
Ms. Doran-Girard reviewed recent correspondence and explained that NOAA funds have been received from the Federal Reserve Bank.
Camp Meeker Recreation & Park District
Board Meeting Minutes
January 13, 2009
Page Two
VII. ACTION AGENDA
A. UPDATE: DAM REMOVAL/CREEK RESTORATION PROJECT
DESCRIPTION: Lisa Hulette presented a report on the progress of the Dam Removal/Creek Restoration Project. She explained that State budget issues have adversely impacted funding for Goldridge activities. An artist rendering of the project will be presented in one month. She also suggested that Questa’s vegetation recommendation is willow. It would be well to reconsider and choose an alternative as willow would not be compatible with access due to the fact that it is tall and bushy.
Lisa stated that funding issues are critical due to the state’s stop order on January 19. It is hoped that the Federal stimulus package would include funding for shovel ready projects. Unfortunately, the state funding issues will put the proposed calendar for the project up in the air. She suggested that the Board consider plans for Phase 2 of the project and funding for same. Discussion ensued.
ACTION: This was a report item only. No action was taken.
In conjunction with Lisa Hulette’s report consideration of Item E. was moved to an earlier spot on the agenda.
E. RESOLUTION 2009-002: BUDGET REVISIONS, DAM FUND
DESCRIPTION: At the time the final budget was written, it was assumed that funding would be handled by GRRCD; however, NOAA funds will be handled by CMRP. The County of Sonoma requires an established budget to receive and disburse funds requiring a budget resolution. The Board reviewed Resolution 2009-002 establishing a budget for the Dam fund (750596) for fiscal 2008-2009 to accommodate handling of NOAA funding.
ACTION: A motion was made by Gary Helfrich, seconded by Fred Meyer to approve Resolution 2009-002 establishing a budget for the Dam fund for fiscal year 2008-2009.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
B. RESOLUTION 2009-001, BANK OF THE WEST (WATER FUNDS) ACCOUNT SIGNATORS
DESCRIPTION: In order to comply with bank requirements to maintain the District’s account Resolution 2009-001 specifies that officers of the Board will be signators to the District’s bank account at Bank of the West; therefore, the Board reviewed a resolution establishing signers to the Bank of the West account.
ACTION: A motion was made by Fred Meyer, seconded by Gary Helfrich to approve Resolution 2009-001 establishing a budget for the Dam fund for fiscal year 2008-2009.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
Camp Meeker Recreation & Park District
Board Meeting Minutes
January 13, 2009
Page Three
C. APPLICATION OF WATER CODE CHANGES TO INDIVIDUAL ACCOUNTS
DESCRIPTION: The Board discussed the application of recently adopted changes to the water code relative to “locked off” accounts and reviewed draft letters to account holders regarding same. The Board discussed directing Russian River Utility, Water System Operator, to take specific actions relative to these closed accounts and those customers in close geographical proximity to closed account holders.
ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson to direct the Water system Operator to prepare letters to account holders including an opportunity to rectify status. The Board authorizes the President to sign such notifications subject to review by District Counsel, Malcolm Manwell. This action is to insure customer compliance to recent water code changes.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
D. 5-YEAR CAPITAL REPLACEMENT PLAN—WATER SYSTEM
DESCRIPTION: Hal Wood of Russian River Utility presented a 5-year capital replacement plan (attached) for the water system for Board review. Discussion ensued.
ACTION: The Board did not take action on this issue.
To accommodate Mr. Wood’s schedule, the Water Operator report was moved forward on the agenda.
VIII. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION: Hal Wood reported that in accordance with Section 4-d of the Joint Water Facilities agreement, the pro-ration of expenses for CMRP will be reduced to 60.62% and for OCSD will be increased to 39.38%. Additionally, Mr. Wood reported regarding the collection of monies on a customer account that has a substantial delinquent balance due to a large leak. After discussion of the individual circumstances, the Board authorized Russian River Utility, Water System Operator, to negotiate a settlement of the account.
ACTION: A motion was made by Gary Helfrich, seconded by Amy Lemmer authorizing the Hal Wood of Russian River Utility,Water System Operator, to settle the customer account. After discussion, Cathie Anderson moved to amend the motion to read “settle for less that $300.00,” the amendment was seconded by Amy Lemmer.
The amended motion was approved. Ayes: 5 Noes: 0 Absent: 0
Camp Meeker Recreation & Park District
Board Meeting Minutes
January 13, 2009
Page Four
ACTION AGENDA (CONTINUED):
F. WATER CONSERVATION REPORT--JEFFRY FAWCETT
DESCRIPTION: Jeffry Fawcett presented an updated report on the status of research of water conservation issues including rates and incentives for conservation. He suggested public meetings be held in the next few months to discuss options. Discussion was initiated regarding potential water rationing due to extended drought conditions. It was agreed that Amy Lemmer would work with Mr. Fawcett. Gary Helfrich cautioned the group that any suggestions gathered as a result of workshops must be evaluated with respect to their legality. For example, gray water isn’t legal and the process to get permitted is complicated and costly. Hal Wood spoke with respect to costs.
ACTION: This was a discussion item only. No action was taken.
IX. DIRECTORS REPORTS
Gary Helfrich reported on the status of St. Dot Chapel Property and Tax Sale Parcels advising that the situation is still uncertain. It was his feeling that a partnership situation could benefit all parties in regard to the St. Dot’s property.
Fred Meyer reported that a further report on the Bus Stop will be given in February, Parking Lot Guard Rail has been subject to weather issues and there is no report regarding the Post Office Rental.
Gary Helfrich initiated a discussion regarding the re-location of Board meetings to the District office as attendance has declined, it has been quite cold at Anderson Hall and meeting at the District office will reduce operating costs for Anderson Hall. A motion was made by Cathie Anderson, and seconded by Amy Lemmer to move Board meetings to the District Office effective with the February 17 meeting.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
A notice will be posted on the bulletin boards and notice sent to the agenda list by email.
Amy Lemmer reported that there will be a meeting relative to SB 885 on January 24 and Gary Helfrich advised that the Theissen presentation would be held on that date as well. Amy Lemmer will attend the 885 SB meeting.
Amy further advised that her mailing contact has advised that the cost for merging the mail lists and producing labels would be approximately $150.00, that Tom Austin is willing to write for the newsletter. Discussion ensued regarding articles in the Camp Meeker archive.
Lastly, she stated that the emergency preparedness plans would be discussed at the next Fire Department meeting.
Camp Meeker Recreation & Park District
Board Meeting Minutes
January 13, 2009
Page Five
Closed session was cancelled.
X. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
[Subdivision (a) of Government Code Section 54956.9]
Name of Case: Camp Meeker Recreation and Park District vs. Chenworth, Aho, et al.
Sonoma County Superior Court No 2431782
Nature of Case: Suit to establish easements to the Living Tower.
XI. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, seconded by Cathie Anderson to adjourn the regular meeting of the Board of Directors of the Camp Meeker Recreation and Park District.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
The meeting adjourned at 9:20 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 2/11/2009