Minutes Of the
Regular Public Meeting Of the
Board of Directors of the Camp Meeker Recreation and Park District
Tuesday, August 18, 2009, 7:00 pm
DISTRICT OFFICE, 5240 BOHEMIAN HIGHWAY (NEXT TO FIREHOUSE)
CAMP MEEKER, CALIFORNIA 95419
I. Call To Order
The meeting was called to order by President Crawford at 7:01 p.m.
II. Roll Call
Directors present were Aimee Crawford, Fred Meyer, Cathie Anderson, and Amy Lemmer.
III. Approval Of Agenda
As there were no changes to the agenda as published, a motion was made by Cathie Anderson, seconded by Gary Helfrich to approve the agenda as published.
The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0
IV. Statements Of Abstention
There were no statements of abstention.
V. Public Comment
Kandi and Kevin, whose wedding is scheduled for 9/5 at Anderson Hall, expressed concern about the visual impact of various aspects of the construction project in the Anderson Hall area.
VI. Consent Items
A. Approval of Minutes
1. Minutes of July 21, 2009
As there were no corrections, additions or deletions to the minutes of
July 21, 2009, A MOTION WAS MADE BY FRED MEYER, SECONDED BY GARY HELFRICH TO APPROVE THE MINUTES OF THE BOARD OF JULY 21, 2009 AS SUBMITTED.
The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0
2. Minutes of August 9, 2009
As there were no corrections, additions or deletions to the minutes of
August 9, 2009, A MOTION WAS MADE BY AMY LEMMER, SECONDED BY CATHIE ANDERSON TO APPROVE THE MINUTES OF THE BOARD OF
AUGUST 9, 2009 AS SUBMITTED.
The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0
B. Payment of Claims
A motion was made by Fred Meyer, seconded by Cathie Anderson to approve warrant requests G2009/2010-002 Recreation & Park (August) $ 5,026.81 and W2009/2010-002 Water (August) $12,647.17.
The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0
Camp Meeker Recreation & Park District
Board Meeting Minutes
August 18, 2009
Page Two
C. Administrative and Financial Report
Ms. Doran-Girard reported that the District’s yearly financial audit will be conducted on October 6 through 8 by Larry Johnson, CPA and that the suspension of Prop 1A that has been dictated by the Governor will reduce funds available for the 2009/2010 fiscal year by 8%. There has been no information available as to the basis for the State’s computations. The Board was reminded that the previous funds reduction by the State reduced the District’s revenues by 20% as amounts collected for water sales and debt repayment were factored in as revenue. She also advised that Federal reporting for Grants Online must be completed for the period of 4/1-9/30 by October 30 and that the billings for the USDA loan have been received and will be processed in September.
Lastly, various items of correspondence including receipt of Russian River Utilities diversion report and notification from the Association of Postal Lessors of the anticipated closure of 3300 local post offices were reviewed. The Board directed that further information regarding post office closures be explored.
VII. MONTHLY REPORT OF WATER SYSTEM OPERATOR
Mr. Wood was not present to report on operations for the current month.
VIII. ACTION AGENDA
A. UPDATE: DAM REMOVAL/CREEK RESTORATION PROJECT
DESCRIPTION: Lisa Huelette advised the Board that she will talk with the construction manager to insure that tractors, boulders and orange fencing does not adversely impact the wedding scheduled for Anderson Hall on 9/5. She reviewed progress of the project, its funding, construction and other issues relative to the restoration project as well as the adjusted timeline.
She informed the Board that correspondence has been received from the Department of Fish and Game questioning the engineering firm’s assumptions regarding the pool in general. The pool is a vital part of the project and DFG wants to wait a year and see what the creek does. The pool needs to be self-sustaining so that it will not have to be dredged out over time.
Goldridge RCD will write to the CMRP Board re-iterating that the pool will be designed and installed. Fred Meyer requested a guarantee of funding and project completion.
Directors Helfrich and Crawford initiated a discussion regarding timing of the dedication ceremony for the bridge and requested a realistic target date so that appropriate arrangements can be made for the ceremony approximately two months in advance.
ACTION: No action was taken.
Camp Meeker Recreation & Park District
Board Meeting Minutes
August 18, 2009
Page Three
B. LAND PURCHASE--MONTE RIO RECREATION AND PARK DISTRICT
DESCRIPTION: The Board discussed approaching the Monte Rio Recreation and Park District regarding purchase of land adjacent to the District's well site and Director Helfrich advised that he thinks Monte Rio would be amenable to a parcel purchase. CMRP would then own all the property around the well thereby retaining control and no development adjacent to the well. It was agreed that the first step would be to contact the Monte Rio Board and also have an independent appraiser evaluate the property. Fred and Gary will talk with Malcolm Manwell, District Counsel, to discuss any adverse restrictions or consequences.
ACTION: A motion was made by Amy Lemmer, seconded by Cathie Anderson to authorize Gary Helfrich and Fred Meyer to contact the Monte Rio Board to discuss the parcel purchase and further to proceed with an appraisal of the property and attorney review.
ACTION: The Board did not take further action on this matter.
C. CAMP MEEKER FIRE STATION LEASE OR OTHER LAND USE AGREEMENT
DESCRIPTION: The Camp Meeker Volunteer Fire Department (CMVFD) has operated and maintained a fire station since 1940 on land owned by the District. The CMVFD Board of Directors has requested the District draft a formal agreement for continued use of this land for operation and maintenance of the existing Fire Station and related support facilities. The Board discussed various kinds of agreements and agreed that a formal agreement will clarify responsibilities with respect to repairs to the property.
ACTION: A motion was made by Cathie Anderson, seconded by Amy Lemmer to direct District Counsel to prepare/review the appropriate lease or other land use agreement to include indemnification provisions between the District and the Camp Meeker Volunteer Fire Department allowing continued operation and maintenance of the existing Fire Station and related facilities.
The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0
D. ANDERSON HALL RENOVATIONS-UPDATE
DESCRIPTION: Director Anderson advised that she had not heard about an estimate for the grease trap at Anderson Hall. Director Meyer will obtain an estimate for the installation of fire sprinklers in Anderson Hall. Appraisals for the kitchen renovation are pending.
ACTION: This was a discussion item only. No specific action was taken.
E. OUTREACH ISSUES: NEWSLETTER PREPARATION AND APPROVAL AND SIGNAGE PROJECT
DESCRIPTION: The Board discussed mailing of the newsletter. Amy Lemmer is to contact Dani Sheehan-Meyer regarding the update of the website.
ACTION: The Board did not take further action on this matter.
Camp Meeker Recreation & Park District
Board Meeting Minutes
August 18, 2009
Page Four
F. ALLOCATION OF FUNDING FOR LANDSCAPE DESIGN CONSULTANT FOR
BEACH AREA
DESCRIPTION: The Board discussed options for designing a landscape and recreational improvement plan for the beach/firehouse area.
ACTION: The Board decided not move forward with the creation of such a plan, until the 2010/2011 fiscal year given funding issues and pending open projects.
G. RESOLUTION 2009-012: ELECTION OF DIRECTORS TO THE
SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS DESCRIPTION: The Special District Risk Management Authority was established for the purpose of providing risk management and risk financing for California special districts and other local government agencies. SDRMA is governed by a seven-member Board of Directors, nominated and elected by the current members of SDRMA. Four candidates will be, by ballot, elected from candidates qualified to serve as members of SDRMA’s governing body. The resolution voting for four (4) candidates serves as the official 2009 Election ballot and must be submitted timely.
ACTION: The Board voted for Jean Bracy, SDA; David Aranda; Vincent C. Ferrante; and John C. Yeakley as the four (4) candidates from a list of eight (8) qualified candidates and a motion was made to approve Resolution 2009-012 naming same which serves as the official election ballot.
The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0
H. UPDATE BOARD TASK LIST
DESCRIPTION: The Board discussed an update its project task list.
IX. DIRECTORS' REPORTS
DESCRIPTION: There were no directors’ reports. No action or discussion to take place.
X. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Amy Lemmer, seconded by Fred Meyer to adjourn the regular meeting of the Board of Directors of the Camp Meeker Recreation and Park District.
The motion was approved. Ayes: 5 Noes: 0 Absent: Abstain: 0
The meeting adjourned at 8:55 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev.9/11/2009