Minutes Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, April 21, 2009, 7:00 pm
DISTRICT OFFICE, 5240 BOHEMIAN HIGHWAY
(NEXT TO FIREHOUSE)
CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order at 7:00 p.m. by President Crawford.
II. Roll Call
Directors Crawford, Helfrich, Anderson and Meyer were present. Director Lemmer entered the meeting at 7:15 p.m.
III. Approval Of Agenda
A motion was made by Gary Helfrich, seconded by Fred Meyer to approve the agenda as written.
The motion was approved. Ayes: 4 Noes: 0 Absent: 1
IV. Statements Of Abstention
There were no statements of abstention.
V. Public Comment
There was no public comment.
At 7:15 Director Lemmer entered the meeting.
VI. Consent Items 10 min
A. Approval of Minutes
1. Minutes of March 17, 2009
A motion was made by Fred Meyer seconded by Gary Helfrich to approve the
March 17, 2009 minutes as submitted.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
B. Payment of Claims
A motion was made by Cathie Anderson, seconded by Fred Meyer to approve Warrant requests G2008/2009-011 (R&P fund) $3,630.03, W2008/2009-010 (Water) $9,021.77, and AB2008/2009-003 (USDA) $6,412.50
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
Camp Meeker Recreation & Park District
Board Meeting Minutes
April 21, 2009
Page Two
C. Administrative and Financial Report
Ms. Doran-Girard reported to the Board regarding various items including Sonoma County costs for accounting services, OCSD note payment delinquency, LAFCO budget, returned certified mail relative to water customers, web-based data back-up services, and the 2009-2010 preliminary budget.
The Board directed that further research be conducted with respect to County accounting charges and tax revenue compilations.
VII. MONTHLY REPORT OF WATER SYSTEM OPERATOR 10 min
Hal Wood of Russian River Utility reported that the Sonoma County Water Agency has requested Districts to cut back water usage by 25%. Discussion ensued regarding water conservation, summer flows, low-flow toilet programs and distribution of this information at the CMVFD pancake breakfast.
VIII. ACTION AGENDA
A. UPDATE: DAM REMOVAL/CREEK RESTORATION PROJECT 25 min
DESCRIPTION: Amy Lemmer reported that the April 11 meeting went well. While there were few residents present, Supervisor Efren Carillo attended. Aimee Crawford advised that State funds are still frozen and availability of Federal dollars will not be known until May. Gary Helfrich described the various options and issues regarding the bridge design and construction as well as costs and ADA compliance requirements for the bridge. The Board reviewed progress of the project, its funding and the bid process. The Federal report was reviewed for Board approval.
ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson to approve District’s Federal report and Gary Helfrich’s recommended selection and design for the bridge.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
B. WATER CONSERVATION REPORT 10 min
DESCRIPTION: Amy Lemmer reported that there were about ten people at the water conservation meeting. The movie was not shown; however, it is being passed around the community. Jeffrey Fawcett has advised (by email) he will not be working on water conservation issues any longer. The Board will seek a volunteer to work on this issue.
ACTION: No action was taken.
Camp Meeker Recreation & Park District
Board Meeting Minutes
April 21, 2009
Page Three
C. COMMUNITY POTLUCK FUNDING 5 min
DESCRIPTION: Amy Lemmer reported that the potluck was fun. Anderson Hall was decorated and new members of the community attended. It was a small but good event. Scott Nikel is requesting $500.00 to fund the costs at the community potluck held on April 18.
ACTION: A motion was made by Gary Helfrich, seconded by Amy Lemmer to approve funding of the community potluck not to exceed $500.00. Receipts will be necessary for reimbursement.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
D. RESOLUTION 2009-003 ORDERING THAT AN ELECTION BE HELD AND REQUESTING CONSOLIDATION WITH NOVEMBER 3, 2009 GENERAL ELECTION
5 min
DESCRIPTION: The Board reviewed the information on upcoming election and new law relative to potential candidates. Ms. Doran-Girard will forward copies of relevant materials to Board members.
ACTION: A motion was made by Fred Meyer seconded by Cathie Anderson to approve Resolution 2009-003 ordering an election be held and requesting consolidation with the November 3, 2009 General Election. Candidate statements will be limited to 200 words and costs of statements will be paid by the candidate.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
E. NEWSLETTER PREPARATION AND APPROVAL 10 min
DESCRIPTION: Aimee Lemmer presented a mock-up of the proposed newsletter. The Board discussed content and related issues. It was agreed that content will be submitted to Jeff Rusch by May 15, 2009. Final to be reviewed at May meeting. Amy Lemmer commended Jeff Rusch on a nice design. Discussion was also initiated regarding community notice board/signage. It was agreed that Fred Meyer and Gary Helfrich will form a plan for this project that will include a proposal for costs.
ACTION: No action was taken.
F. NOMINATION-2009 ELECTION: SDRMA Board of Directors 10 min
DESCRIPTION: The Board was advised that SDRMA is soliciting candidates for nomination and reviewed the Notice of Nominations for the Special District Risk Management Authority Board of Directors September 2009 Election.
ACTION: No action was taken on this matter.
G. ANDERSON HALL KITCHEN RENOVATION UPDATE—10 min
DESCRIPTION: Cathie Anderson requested that the progress of the kitchen renovation at Anderson Hall with respect to contractor bids, permitting issues and other related items be tabled until the May meeting.
ACTION: No action was taken.
Camp Meeker Recreation & Park District
Board Meeting Minutes
April 21, 2009
Page Four
H. UPDATE BOARD TASK LIST 15 min
DESCRIPTION: The Board reviewed its project task list.
Gary Helfrich advised that St. Dot Chapel Property and Tax Sale Parcels issues are quiescent at present, and had no report relative to Water Hauling.
Amy Lemmer: Disaster Evacuation Plan is the province of the Fire Department and had no report on Chipper Day.
Fred Meyer requested that the bus shelter project be an item for the May agenda.
IX. DIRECTORS REPORTS
Aimee Crawford reported that she will be meeting with Cordell Stillman on June 16 to review sewer status and SCWA’s plan for the project. She felt it was in the community’s best interest to participate in a long-term solution. She also advised that “Waterfall Park” is being brokered for sale to the Open Space District. Anyone wishing information on Bohemian Ranch should contact David Katz (davidkatz@sonic.net).
X. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, seconded by Fred Meyer to adjourn the regular meeting of the Board of Directors of the Camp Meeker Recreation and Park District.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
The meeting adjourned at 8:55 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 5/8/2009