Minutes Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, September 16, 2008, 7:00 pm
ANDERSON HALL, 101 LAKESIDE
CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order by Acting President
Helfrich at 7:05 p.m.
II. Roll Call
Directors Gary Helfrich, Aimee Crawford, Cathie Anderson,
and Fred Meyer were present.
III. Approval Of Agenda
Cathie
Anderson requested that the Water Operators reported be addressed after Item B on
the action agenda to accommodate Mr.
Wood’s attendance at another meeting. A
motion was made by Cathie
Anderson, seconded by Aimee Crawford to approve the agenda as corrected.
The motion was approved.
Ayes: 4 Nays:
0 Absent: 0
IV. Statements Of Abstention
Gary
Helfrich advised that he would be recusing himself
during the discussion of Action Agenda Item H & I, related to t he Verizon
Cell Tower Contract and Siting Alternatives.
V. Public Comment
Amy Lemmer of 75 Railroad and Bill Blackburn of Plymouth Street
presented information regarding
the Camp Meeker Community Builders and the CMVFD Evacuation plan. Aimee Crawford
informed the community present of a land stewardship workshop. Flyers with complete
information will be posted to the Camp Meeker website.
VI. Consent Items
A. Approval of
Minutes
1. Minutes
of August 19, 2008
There
being no corrections to the August 12 minutes, a motion was made by Fred Meyer,
seconded by Aimee Crawford to approve the minutes of the August 19, 2008 meeting.
The
motion was approved. Ayes: 4 Nays:
0 Absent:
B. Payment of
Claims
Fred
Meyer requested that warrant request G2008/2009-003 be corrected to reflect
that the Fire Department will be reimbursed for the postage purchase. There being no further questions or
corrections, a motion was made by Fred Meyer and seconded by Aimee Crawford to
approve warrant requests G2008-2009-003 (R&P-September) $4,493.04, W2008-2009-003
(Water-September), $10,955.98, and AB2008/2009-001 (USDA) $58,481.25.
The motion was approved. Ayes: 4 Nays: 0
Absent: 0
Camp Meeker Recreation and Park District
Board of Directors Meeting
Minutes
September 16, 2008
Page Two
C. Administrative
and Financial Report
Ms.
Doran-Girard advised that the annual audit is scheduled for mid-October and
that the State Controller’s report will be submitted timely.
VII. ACTION AGENDA
A. AMENDMENT
TO THE CAMP MEEKER WATER CODE
DESCRIPTION: The Board reviewed and discussed a draft of
policies for abandoned connections
and theft of service. Aimee Crawford suggested that the language of the policy
for Section 4.8 be revised to read “suspended” instead of the current label
of “abandoned.” After taking of public
comment, the Board agreed to refer the policy to legal counsel for review and
research of the appropriate notice and hearing dates for adoption of
amendments.
ACTION: The Board
referred this matter to counsel for research and review.
B. PROVIDE WATER TO COMMERCIAL WATER
HAULERS/ENVIRONMENTAL BENEFITS.
DESCRIPTION: Hal Wood explained that commercial water
haulers presently load water in Forestville and haul to Joy Road in Occidental
year round. It would save on fuel if they were able to load water in Camp
Meeker/Occidental as well as have environmental benefits. Aimee Crawford stated that there is much to
discuss about this issue before going forward such as contracts, supply issues,
liability issues, etc. It was agreed
that Mr. Wood would further research the matter including whether this is allowable
in the water code and provide Aimee Crawford with contract examples. The Board
will discuss provision of water to commercial water haulers and contingent environmental benefits upon review of all
available information.
Several members of the community present
expressed concerns.
ACTION:
No action was taken. This was a
discussion item only.
The Action Agenda was
suspended to accommodate the Water Operator’s Monthly Report:
VIII. MONTHLY REPORT OF WATER SYSTEM OPERATOR
Hal
Wood reported that it had been a successful month although there were some problems
at the Occidental pump station. A new
pump was installed at the Camp Meeker well last month. Discussion ensued regarding spare pump
equipment and water loss percentages.
Camp Meeker Recreation and
Park District
Board of Directors Meeting
Minutes
September 16, 2008
Page Three
Resume Action Agenda:
C. ADOPTION
OF RESOLUTION 2008-008 APPROVING FINAL BUDGET FOR FISCAL YEAR 2008-2009 AND PROP
4 LIMIT.
DESCRIPTION:
Ms. Doran-Girard reviewed the details of the final budget for the Board for fiscal
year 7/1/2008-6/30/2009 and the District’s assigned Proposition Four limit as required
by law.
ACTION:
After discussion, a motion was made by Aimee Crawford, seconded by Cathie Anderson to adopt
Resolution No. 2007-008 approving the
final budget for fiscal year 7/1/2008-6/30/2009
and a Proposition 4 Limit of $217,431.
The motion was approved. Ayes: 4 Nays: 0
Absent: 0
D. REGULAR
MEETING DATE CHANGE
DESCRIPTION: The Board discussed changing the regular
meeting date to the third Tuesday of each month to accommodate various
scheduling issues.
ACTION: A motion was made by Aimee Crawford, seconded
by Fred Meyer to change the regular meeting
of the Board of Directors of the Camp Meeker Recreation & Park District to
the third Tuesday of the month.
The motion was approved. Ayes: 4 Nays: 0
Absent: 0
E. BOARD
MEMBER REPLACEMENT
DESCRIPTION:
Board member, Lori Ford, tendered her resignation, effective
July
1, 2008. The Board reviewed a sub-committee report by Gary Helfrich
and Fred Meyer which advised that there was only one potential candidate, Amy
Lemmer. The sub-committee recommended
that Amy Lemmer be nominated to serve as a Director. If approved by the total Board, Ms. Lemmer
will take the oath of office at the October meeting and will have to stand for
election in November 2009.
ACTION: A motion was made by Fred Meyer, seconded by
Cathie Anderson to appoint Amy Lemmer to fill the open Board directorship.
The motion was approved. Ayes: 4 Nays: 0 Absent: 0
F. CALIFORNIA
SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS ELECTION
DESCRIPTION: CSDA is holding an election for director for
Region 3, Seat C. As a regular member of
the Association, the Board will review and vote for candidates nominated for
seats on the CSDA Board. The election
ballot must be returned to CSDA by September 18. The Board agreed that sufficient time was not
available to review the election materials.
ACTION:
The Board tabled this issue and will not cast its ballot for CSDA Board member.
Camp Meeker Recreation and
Park District
Board of Directors Meeting
Minutes
September 16, 2008
Page Four
G. CONFIRMATION
CONFLICT OF INTEREST CODE
DESCRIPTION: The Political Reform Act requires that every
local government agency review
its conflict-of-interest code biennially.
The District must submit notice to the Board of Supervisors indicating
whether or not an amendment is necessary by October 1, 2008.
ACTION: After
discussion, a motion was made by Fred Meyer, seconded by Aimee Crawford to
subject to legal review, notice will be submitted to the Board of Supervisors indicating no amendment to the
current code is necessary and Aimee Crawford is directed to sign the confirming
documents and return same to the County of Sonoma.
Gary Helfrich left the
meeting at 8:10 p.m.
H. VERIZON SITING/AD HOC CITIZENS
COMMITTEE: Jeffry Fawcett
DESCRIPTION: Jeffry Fawcett presented information relative
to the formation of a citizens’ committee to address alternative sites for the
Verizon Cell Tower. He requested that the Board approve a standing
committee which would gather information, report in November and that the
Verizon contract issue is tabled until the November meeting.
ACTION: No action was taken relative to the formal
standing committee. Aimee Crawford will research these issues with
District counsel, Malcolm Manwell.
I. VERIZON
CONTRACT
DESCRIPTION: The Board discussed entering into an
amended contract with Verizon. Under
the terms of this contract, Verizon will pay the District $1,500 for a
one-year option to lease a portion of the Morelli Tank site for
development of a cell phone facility. The option can be renewed for a second
year. If the option is exercised, Verizon and the District will enter into a
5-year lease at a base rent of $15,000 per year, with a 3% increase
each year. The lease may be renewed for up to 4 additional 5-year terms. The new, proposed lease site for the location of the Verizon tower and
related apparatus is the Morelli Tank Site, located
at APN 075-030-010, located on Morelli Lane, approximately 1/4 mile east of
Bohemian Highway. Considerable input was
taken from the community present regarding the alternative siting
issue.
ACTION: After
discussion, a motion was made by Fred Meyer, seconded by Cathie Anderson to table
the Verizon contract issue until the November at which time the contract item
will be placed on the consent agenda for action.
The motion was approved. Ayes: 3 Nays: 0 Absent: 0
Camp Meeker Recreation and
Park District
Board of Directors Meeting
Minutes
September 16, 2008
Page Five
Gary Helfrich returned to the
meeting at 8:50 p.m.
IX. DIRECTORS REPORTS
Aimee
Crawford advised the NOAA funding continues to move slowly forward with Gold
Ridge dealing with work through the construction phase. Lisa Hulette will be invited to the October meeting
to provide more detailed information.
Cathie Anderson discussed the cleaning of the picnic area
and removal of the porta-potty.
Gary
Helfrich advised that the Chenoweth properties were in the hands of the
courts. County Counsel is handling. Gary will make a map for the St. Dorothy’s
easement.
X. ADJOURNMENT
As
there was no further business to be brought before the Board at this time, a motion
was made by Fred Meyer, seconded by Gary Helfrich to adjourn the regular
meeting of the Camp Meeker Recreation
and Park District Board of Directors.
The motion was approved.
Ayes: 4 Nays: 0
Absent: 0
The meeting adjourned at 9:05
p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 10/16/2008