Minutes Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, October 21, 2008, 7:00 pm
ANDERSON HALL, 101 LAKESIDE
CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order by Acting President
Helfrich at 7:05 p.m.
II. Roll Call
Directors Gary Helfrich, Aimee Crawford, and Cathie
Anderson were present. Director Fred Meyer was absent. Director-appointee Amy
Lemmer was present.
III. Approval Of Agenda
A motion was made by Aimee Crawford, seconded by Cathie
Anderson to approve the agenda as written.
The motion was approved.
Ayes: 3 Nays:
0 Absent: 1
IV. Statements Of Abstention
There were no statements of abstention.
V. Public Comment
There was no public comment.
VI. Consent Items
A. Approval of
Minutes
1. Minutes of September 16, 2008
There being no corrections to the September16 minutes, a motion was made
by Aimee Crawford, seconded by Cathie Anderson to approve the minutes of the
September 16, 2008 meeting.
The
motion was approved. Ayes: 3 Nays:
0 Absent: 1
B. Payment of
Claims
There being no questions or corrections, a
motion was made by Cathie Anderson and seconded by Aimee Crawford to approve
warrant requests G2008-2009-004 (R&P- October) $7,016.10, W2008-2009-004
(Water-October), $14,403.74, and
S2008/2009-002 (Sewer)
$8,849.41.
The motion was approved. Ayes: 3 Nays: 0
Absent: 1
Camp Meeker Recreation and
Park District
Board of Directors Meeting
Minutes
October 21, 2008
Page Two
C. Administrative and Financial Report
Ms. Doran-Girard read correspondence received
from Kathy Stryker regarding appreciation for the Board’s efforts and hard
work, CMVFD letter regarding the Spaghetti
Dinner, correspondence from the Board of Supervisors regarding AB1234 Ethics in
Public Service training options.
District Counsel, Malcolm Manwell,
reported that correspondence had been received from Verizon informing the Board
that there will be no further negotiation and research regarding
cell tower placement on CMRP properties.
Director Meyer joined the
meeting following the Administrative and Financial Report.
VII. ACTION AGENDA
A. OATH OF
OFFICE: AMY LEMMER
Aimee Crawford, current Board Secretary
administered the oath of office to newly appointed Director Amy Lemmer. Amy Lemmer
spoke regarding her goals for her term.
B. ELECTION
OF BOARD OFFICERS
DESCRIPTION:
Acting President, Gary Helfrich, advised that
the Board will nominate and vote for members to fill the positions of
President, Vice-President and Secretary- Treasurer for the rest of the
calendar year of 2009.
ACTION:
Cathie Anderson nominated Aimee Crawford, President; Gary Helfrich, Vice President; and Fred Meyer as
Secretary-Treasurer. Fred Meyer seconded the nominations. As there were no further nominations, it was
moved that the slate of candidates for executive officers was approved. Terms
will continue through
December 31, 2009.
The motion was approved. Ayes: 5 Nays: 0
Absent: 0
C. UPDATE:
DAM REMOVAL/CREEK RESTORATION PROJECT LISA HULETTE, GOLD RIDGE RESOURCE
CONSERVATION DISTRICT
DESCRIPTION:
Lisa Hulette presented the Board with a report on the progress of the
Dam Removal/Creek Restoration Project. She stated that the project includes dam
removal, footbridge installation,
culvert retrofitting and placement of rock weirs to encourage fish
passage. Almost $1 million dollars in
funding has been obtained from various
agencies including a $515K grant from the Coastal Conservancy. She then answered various questions from
members of the public. It was agreed
that a special
meeting will be held on November 15 at noon.
The Board will meet at the District office next to the firehouse to walk
the construction site and review plans with the engineers. Amy Lemmer will be responsible for contacting
the Front and Lakeside residents regarding the project timeline and proposed
meetings.
ACTION:
This is a report item only. No
action was taken.
Camp Meeker Recreation and
Park District
Board of Directors Meeting
Minutes
October 21, 2008
Page Three
D. AMENDMENT
TO THE CAMP MEEKER WATER CODE
DESCRIPTION: The Board reviewed the District Counsel’s
opinion of the draft of policies for suspended connections and unauthorized
water use. The Board will further consider any recommended
revisions these new policies and set the appropriate notice and hearing dates
for adoption of the amendments at the November meeting.
ACTION:
The Board will review revisions to the proposed policy and set
appropriate notice and hearing dates for the adoption of policies relative
to suspended connections and unauthorized water use at the
November meeting.
E. PROVIDE WATER TO COMMERCIAL WATER
HAULERS/ENVIRONMENTAL BENEFITS.
DESCRIPTION:
Hal Wood advised that he had spoken with Ray Lunardi regarding the best
place in Occidental for commercial water haulers to use Camp Meeker water and various aspects of providing water
to commercial water haulers such as management, accounting, traffic problems,
and contingent environmental benefits.
He advised that the Camp Meeker water allotment is a
“use it or lose it” situation and the allotment could be reduced when the
permit is reviewed at the ten year mark.
Mr. Wood will obtain sample contracts.
ACTION:
No action was taken. This was a
discussion item only.
F. AMENDMENT
#2 TO AGREEMENT FOR THE SALE OF WATER BETWEEN SCWA AND CMRP
DESCRIPTION:
The Board reviewed amendment #2 to the existing agreement for the sale
of water between SCWA and the Camp Meeker Recreation and Park District.
ACTION:
A motion was made by Fred Meyer, seconded by Gary Helfrich
to approve amendment #2 to the agreement for the sale of water between the
Sonoma County Water Agency and the
Camp Meeker Recreation and Park District.
The motion was approved. Ayes: 5 Nays: 0
Absent: 0
G. PUBLIC
NOTIFICATION PLAN
DESCRIPTION: Camp Meeker resident Jonathan Largent
addressed the Board concerning his
proposal for the District to adopt a Public Notification Plan (PNP). The Board
discussed various aspects of this issue.
The District's attorney was present to answer questions and discuss with
the Board the legal implications of the Board trying to supplement State Law on
notice (i.e. the Brown Act).
ACTION:
None. This was a discussion item only.
Camp Meeker Recreation and
Park District
Board of Directors Meeting Agenda
October 21, 2008
Page Four
H. PROCESS OF
BOARD DECISION MAKING REGARDING VERIZON CELL TOWER CONTRACT
DESCRIPTION:
Camp Meeker resident Dennis Rosatti addressed
the Board concerning "Process of Board Decision Making Relating to Verizon
Cell Tower Contract". The Board heard comments from Mr. Rosatti and
discussed them.
ACTION:
None. This was a discussion item only.
VIII. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION:
Hal Wood, Water System Operator reported on operations for the current month
and advised that he estimates the year-end water loss to be about 10%. Aimee Crawford requested a
maintenance/capital replacement schedule and asked that Ms. Doran-Girard work
with Mr. Wood on this issue. This would
include valve maintenance, tanks, and fire hydrants, etc. Fred
Meyer asked about the exposed pipe on Tower Road.
IX. DIRECTORS REPORTS
Aimee Crawford advised that the Community Clean Water
Institute has advised that fecal coli form and E.coli
have been detected in water samples taken from Dutch Bill Creek. She will find out more information and report
back. She also initiated a discussion
regarding repair of the bus stop.
Cathie Anderson advised that the generator shed has been
completed and a new septic permit obtained for the firehouse.
At
9:40 p.m. the Board adjourned to closed session:
X. CONFERENCE WITH LEGAL COUNSEL--EXISTING
LITIGATION
[Subdivision (a) of Government Code
Section 54956.9]
Name of Case:
Camp Meeker Recreation and Park District v. Chenoweth, Aho, et. al.
Sonoma County Superior
Court No. 2431782
Nature of Case: Suit to establish
easements to the Living Tower.
The
Board returned to open session at 9:50 p.m.
President Crawford advised that the Board has authorized
District Counsel, Malcolm Manwell, to file an
automatic stay in federal bankruptcy court in this matter. Gary Helfrich will be the contact and is authorized to proceed
with motion on behalf of the Board.
Camp Meeker Recreation and
Park District
Board of Directors Meeting
Agenda
October 21, 2008
Page Five
XI. ADJOURNMENT
As there was no further business to be brought before the
Board at this time, a motion was made by Amy Lemmer, seconded by Gary Helfrich
to adjourn the regular meeting of the Camp Meeker
Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 5 Nays: 0
Absent: 0
The meeting adjourned at
10:00 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 11/14/2008