Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and
Park District
Tuesday, November 18, 2008,
7:00 pm
ANDERSON HALL, 101 LAKESIDE
CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order by
President Crawford at 7:05 p.m.
II. Roll Call
Directors Crawford, Helfrich, Meyer and Anderson
were present. Director Lemmer was
absent.
III. Approval Of Agenda
A motion was made by Gary Helfrich, seconded by
Cathie Anderson to approve the agenda as written.
The motion was approved. Ayes: 4 Noes:
0 Absent: 1
IV. Statements Of Abstention
There were no statements of
abstention.
V. Public Comment
There was no public comment.
VI. Consent Items
A.
Approval of Minutes
1.
Minutes of October 21, 2008
A motion was made by Fred Meyer, seconded by Gary
Helfrich to approve the minutes of the October 21, 2008 meeting as submitted.
The motion was approved. Ayes: 4 Noes:
0 Absent: 1
B.
Payment of Claims
After discussion of an item for repairs to Anderson
Hall by Ken Wason, a motion was made by Fred Meyer, seconded by Gary Helfrich
to approve Warrant request G2008/2009-005 (R&P fund) $7,687.81 and
W2008/2009-005 (Water) $14,149.88
The motion was approved. Ayes: 4 Noes:
0 Absent: 1
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
November
18, 2008
Page
Two
C. Administrative and Financial
Report
Ms. Doran-Girard read a letter of opinion from District Counsel, Malcolm Manwell regarding Internet agenda posting – Brown Act vs. Bagley-Keene Act. Attorney Manwell stated that the applicable law for local agencies that applies to the CMRPD is the Brown Act (Govt. Code Section 54950 et seq.) Section 54957.5 relates to agenda distribution and clearly makes agenda posting to the Internet optional. The Board directed that a copy of this letter be attached to the minutes of this meeting.
Ms. Doran-Girard also advised that OCSD had been
billed $13,345.00 for the payments due on the loan of $125K per the terms of
Resolution 2005-003A. She further
advised that per discussion with District Counsel Manwell, Hal Wood will handle
discussions with OCSD Board regarding note signatures, etc. Additional miscellaneous correspondence was
reviewed and the Board was advised that the yearly audit is still in process.
VII. ACTION AGENDA
A. UPDATE:
DAM REMOVAL/CREEK RESTORATION PROJECT
DESCRIPTION:
Gary Helfrich reported regarding the November 15 “Dam Walk” meeting and
briefly reviewed the plans with GRRCD.
The impact of construction on Anderson Hall rentals was discussed and
communication has been initiated with the Lakeside and Front Street residents.
Aimee Crawford reported that the NOAA grant is moving forward and funds will be
received as soon as possible.
ACTION: No action was taken.
B. AMENDMENT
TO THE CAMP MEEKER WATER CODE
DESCRIPTION:
The Board reviewed the District Counsel’s final draft of an ORDINANCE
amendment to ORDINANCE #7, to incorporate a policy for suspended connections
and unauthorized water use.
ACTION: There were no recommended
revisions at this meeting and the Board directed staff to arrange for the
appropriate noticing and set the hearing date for a public hearing and adoption
of the amendments for the
December 16, 2008 Board meeting.
C.
PROVIDE WATER TO COMMERCIAL
WATER HAULERS/ENVIRONMENTAL BENEFITS.
DESCRIPTION:
The Board discussed a report from Hal Wood relative to various aspects
of providing water to commercial water haulers and contingent environmental
benefits. Mr. Wood explained that this
would preserve the Camp Meeker water right as this is a “use it or lose it”
system and not using the CM allocation will make the District extremely
vulnerable ten years down the line when the water right is reviewed. Hypothetically, If the district did not use
it’s allocation, the allocated water could be reduced up to 60% and Camp Meeker
might end up hauling water.
ACTION: No action was taken and Mr. Wood will discuss
further with OCSD.
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
November
18, 2008
Page
Three
D. REC
& PARK DISTRICT POTENTIAL PROJECTS
DESCRIPTION: The Board discussed a list of potential
projects for organizational purposes.
ACTION: This was a discussion item only.
E. CMRPD
COMMUNITY COMMUNICATIONS
DESCRIPTION:
The Board discussed how to inform the community of CMRPD business. It was agreed that the present format of the
newsletter is redundant as the minutes are available on the CM website. The present Board would prefer to have the
newsletter announcement driven and perhaps be web-based. Aimee Crawford will further explore these
issues and discussion will continue at the next meeting.
ACTION: No action was taken. This was a discussion item only.
F. ANDERSON
HALL CLEANING CONTRACT
DESCRIPTION:
The Board considered a contract with Cleaning by Sally to provide
cleaning services for Anderson Hall at a cost determined by type of event. It was agreed that the contract should be
amended to reflect no late charges and that a cleaning fee will be added to
rental costs.
ACTION: A
motion was made by Gary Helfrich, seconded by Aimee Crawford that the Board
authorize Fred Meyer, Board Secretary, to execute an agreement with Cleaning By
Sally for cleaning services for Anderson Hall at a cost of determine by type of
event. Payment for services will be due
by the last day of the month following service.
The agreement will reflect no late charges to be assessed.
The motion was
approved. Ayes: 4 Noes: 0 Absent:
1
VIII. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION: Hal Wood, Water System Operator
reported regarding operations for the current month and advised that all has
gone well.
IX. DIRECTORS REPORTS
Gary Helfrich reported that a new
septic system has been installed at the firehouse.
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
November
18, 2008
Page
Four
XI. ADJOURNMENT
As there was no further business to be brought
before the Board at this time, a motion was made by Gary Helfrich, seconded by
Cathie Anderson to adjourn the regular meeting of the Board of Directors of the
Camp Meeker Recreation and Park District.
The motion was approved. Ayes: 4 Noes:
0 Absent: 1
The meeting adjourned at 9:00 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 12/12/2008