Minutes Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, May 13, 2008, 7:00 pm
ANDERSON HALL, 101 LAKESIDE
CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order by President Ford at 7:05 p.m.
II. Roll Call
Directors Lori Ford, Cathie Anderson, Aimee Crawford, Fred Meyer and Gary Helfrich were present.
III. Approval Of Agenda
A motion was made by Aimee Crawford, seconded by Gary Helfrich to approve the agenda.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
IV. Statements Of Abstention
Gary Helfrich advised that he would be recusing himself during the discussion of Action Agenda Item B, Update Verizon Cell Tower Presentation and Contract and Lori Ford advised that she would be recusing herself during the discussion of Item C, Sale of Parcel to St. Dorothy’s Rest Episcopal Camp and Retreat Center of the Diocese of California.
V. Public Comment
Bill Wadsworth of Occidental commented on the Occidental Community Services water permit and other matters.
VI. Consent Items
A. Approval of Minutes
1. Minutes of April 08, 2008
The minutes of April 8 were tabled and will be approved at the June meeting.
B. Payment of Claims
A motion was made by Gary Helfrich and seconded by Aimee Crawford to approve warrants requests G2007-2008-019 (R&P-May 2008) $9,077.38, W2007-2008- 011(Water-May 2008) $11,098.75, and D2007/2008-003 (Dam) $10,062.68.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
C. Approval of JV-Flat Charge Tfr.
A motion was made by Aimee Crawford and seconded by Gary Helfrich to approve a journal voucher allocating flat charges received in April 2008 to appropriate funds.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
May 13, 2008
Page Two
D. Administrative and Financial Report
Ms. Doran-Girard informed the Board of recent correspondence from various vendors and the County of Sonoma advising of cost increases for various services in the 2008-2009 fiscal year. She advised that the Preliminary Budget for 2008-2009 will be presented for approval at the June meeting.
VII. ACTION AGENDA
A. UPDATE DUTCH BILL/DAM PROJECT
DESCRIPTION: The Board was advised that it is anticipated that the Coastal Conservancy will review the grant application at its August meeting. The draft agreement with Gold Ridge Conservation District relative to project management of the Dutch Bill Creek/Dam Project is in process. District Counsel, Malcolm Manwell is reviewing Paragraph 6. A community workshop to discuss this project and update the community is scheduled for June 14 from noon until 2:00 p.m. at Anderson Hall.
ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson to authorize Aimee Crawford and Gary Helfrich to approve the final agreement with Gold Ridge and authorize the District to enter into the Agreement with the Gold Ridge Conservation District, and direct the Chair to execute same on behalf of the District.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
Gary Helfrich left the meeting at 7:20 p.m.
B. UPDATE VERIZON CONTRACT APPROVAL FOR CELL TOWER.
DESCRIPTION: Peter Hilliard presented drawings of the proposed location to the Board and advised that test balloons had been used to determine visibility of the proposed tower. Fred Meyer will obtain a topographical map with residences noted for review of other options. Mr. Hilliard will also discuss mapping questions with Hal Wood. The contract will be ready for approval at the June meeting after final review by legal counsel and the Board.
ACTION: The Board took no formal action.
Gary Helfrich returned to the meeting at 7:40 p.m.
Lori Ford left the meeting at 7:40 p.m.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
May 13, 2008
Page Three
C. UPDATE SALE OF PARCEL TO ST. DOROTHY’S REST EPISCOPAL CAMP AND RETREAT CENTER OF THE DIOCESE OF CALIFORNIA.
DESCRIPTION: Camp Meeker acquired four parcels pursuant to the Sonoma County Tax Collector’s sale. The sub-committee appointed by the Board will discuss the progress of selling one parcel to St. Dorothy’s Rest on the following terms:
1. Payment by St. Dorothy’s of Camp Meeker’s costs to acquire the parcel at tax sale, plus a proposed “handling” fee equal to its estimated attorney’s fees and costs of $2,600.00 to complete and record the transaction;
2. Parties agree that Camp Meeker will provide no warranty of title and no title insurance, and the sale will be accomplished by quit claim deed prepared by Attorney Manwell that Vice-President Helfrich is authorized to sign on behalf of the District;
3. As further consideration, St. Dorothy’s Rest will grant to Camp Meeker an easement over the parcel for that portion on which exists a path available to the public for recreational use, i.e., hiking, exercise and so forth.
Katie Evenbeck advised that all paperwork will be reviewed by the diocesan attorneys. Gary Helfrich will draw a set of parcel maps and Ms. Evenbeck will send the St. Dorothy’s correct legal name so that documents can be correctly drawn.
ACTION: The Board did not take action regarding the sale and terms of the sale.
Lori Ford returned to the meeting at 7:50 p.m.
D. REPORT ON WASTEWATER COMMUNITY WORKSHOP
DESCRIPTION: The Board received an in-depth report from its subcommittee and discussed the April 27, 2008 community workshop on sewer options. A discussion regarding potentially forming a community subcommittee to work on the issue ensued.
ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson to authorize the subcommittee to work to form a community advisory committee to look into sewer problems and options and come back to the Board with proposals.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
E. REPORT REGARDING THE OCSD/CMRP JOINT SUBCOMMITTEE MEETING
DESCRIPTION: The Board was advised that OCSD has received its water permit and reviewed the April 16, 2008 joint committee meeting discussions. Lori Ford has received the water system statistics and will present at the next subcommittee meeting. Fred Meyer advised that he had discussed water storage with Brelje and Race. Lori Ford will contact OCSD to schedule another meeting to discuss the statistics and storage.
ACTION: A motion was made by Fred Meyer, seconded by Lori Ford to approve the minutes of the sub-committee minutes. The subcommittee minutes were unanimously approved by its members. The Board took no formal action.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
May 13, 2008
Page Four
F. BOARD MEMBER RESIGNATION: LORI FORD
DESCRIPTION: Board member, Lori Ford, tendered her resignation, effective July 1, 2008. The Board discussed the process for the replacement of Board member. It was agreed that a call for applications would be posted on the website and a mailing would be made to registered voters in Camp Meeker. Amy Lemmer verbally applied for the open director position on the floor of the meeting.
ACTION: Fred Meyer and Gary Helfrich were appointed as sub-committee to locate and interview potential candidates.
G. WEBSITE AND NEWSLETTER
DESCRIPTION: The Board discussed options for updating the website and newsletter.
Aimee Crawford will further research this matter.
ACTION: The Board took no action on this matter.
H. DISTRICT FILES
DESCRIPTION: The Board discussed District files.
ACTION: Ms. Doran-Girard was directed to update current files this summer and to further obtain an external hard drive for electronic file storage.
VIII. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION: Hal Wood, water system operator, reported on status of the District’s account receivable and the impact of the current housing foreclosure situation on collections. The Board felt that collection of past due and problem accounts should be as pro-active as possible.
Hal further reported on the status of 44 Mission, which is unoccupied, and on the County road department work schedule. He will inspect the Bailey bridge.
IX. DIRECTORS REPORTS
Cathie Anderson reported regarding a smell from the property at 87 California. Lori Ford reported regarding an Anderson Hall cleaner.
Layla Berman, a member of the public, suggested the use of Anderson Hall for “movie night” during the summer months.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
May 13, 2008
Page Five
X. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, seconded by Cathie Anderson to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0
The meeting adjourned at 9:15 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 6/5/2008