Minutes
Of the
Regular
Public Meeting
Of
the
Board
of Directors of the
Camp
Meeker Recreation and Park District
Tuesday,
June 10, 2008, 7:00 pm
ANDERSON
HALL, 101
CAMP MEEKER,
I.
Call To Order
The meeting was called to order by President Ford at 7:00 p.m.
II.
Roll Call
Directors Lori Ford, Aimee Crawford, Fred Meyer and Gary Helfrich were
present.
Cathie Anderson was absent.
III.
Approval Of Agenda
A motion was made by Aimee Crawford, seconded by Fred Meyer to approve
the agenda.
The motion was approved.
Ayes: 4 Nays:
0 Absent: 1
IV.
Statements Of Abstention
Gary Helfrich advised that he would be recusing himself during the
discussion of Action Agenda Item A, Update Verizon Cell Tower Presentation and
Contract.
Lynn Watson asked for a point of order with
respect to voting on the cell tower issue stating that a member of the board
has a conflict of interest and should not participate in the vote. Considerable discussion ensued.
V.
Public Comment
Dani Sheehan-Meyer of
Camp Meeker expressed the gratitude of the CMVFD for the contribution to the success
of the Pancake Breakfast. She also
stated that in recognition of Lori Ford’s fourteen years of service to the Camp
Meeker community and the Recreation and Park Board, a wine and cheese event
will be held on July 26 at 2:00 p.m. at 115 Redwood.
Bill Wadsworth of Occidental spoke regarding
Public Records Act requests.
A.J. Ford of Camp Meeker suggested to the
community members attending the meeting that those who feel at odds with the
Board’s decisions and policies could participate via Board membership. They might then become aware of the time and
energy necessary to the decision making process of the Board.
Bill Blackburn expressed his sadness about
the division in the community in recent months and went on to state that he
hoped that a dialogue could be established rather than the climate of
opposition that currently exists.
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
June
10, 2008
Page
Two
VI.
Consent Items
A. Approval of Minutes
1. Minutes of April 08,
2008
There being no corrections to the April 8
minutes, a motion was made by Fred Meyer, seconded by Gary Helfrich to approve
the minutes of the April 8, 2008 meeting.
The motion was approved. Ayes:
4 Nays: 0
Absent: 1
2. Minutes of May 13,
2008
There being no corrections to the May 13
minutes, a motion was made by Aimee Crawford, seconded by Fred Meyer to approve
the minutes of the May 13, 2008 meeting.
The motion was approved. Ayes:
4 Nays: 0
Absent: 1
B. Payment of Claims
A motion was made by
Fred Meyer and seconded by Gary Helfrich to approve warrants requests
G2007-2008-020 (R&P-June 2008) $2,517.26, W2007-2008- 012(Water-June 2008) $11,228.73.
The motion was approved. Ayes:
4 Nays: 0
Absent: 1
C. Administrative and Financial Report
Ms. Doran-Girard advised
that the final expenses for fiscal year-end 2007-2008 will
need to be processed at
the July meeting and should be submitted as soon as possible.
VII. ACTION AGENDA
Gary Helfrich left
the meeting.
A.
DESCRIPTION: The District’s attorney, Malcolm Manwell reviewed changes to
the proposed, updated Verizon
Contract. Under this Contract, it is proposed to give Verizon a one
year option (renewable for
second year), for $1,500 per year, to place a cell tower, related equipment and a back-up generator on
the District’s Tower Tank Site. Verizon will have 2 years to
exercise that Option. If the Option is exercised, it will result in
the District entering into a 5 year lease of the space at the Tower Tank
Site, for an initial rent of $15,000 per year (i.e.
$1,250/ month), adjusted annually by a 3% increase
The Lease will have 4 succeeding terms
of 5 years, for total potential term of 25 years. Malcolm Manwell informed the Board that a significant amount of
input from the community was included in the contract revisions. Considerable
discussion ensued regard various aspects of the contract. Aimee Crawford asked that a map be prepared indicating
the relationship of home owner
parcels to the proposed site.
ACTION: It was agreed that a siting map
would be prepared and that the contract would be reviewed and presented for
approval at the July meeting.
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
June
10, 2008
Page
Three
Gary
Helfrich returned to the meeting.
B. UPDATE DUTCH BILL/DAM PROJECT
DESCRIPTION:
Aimee Crawford advised the Board of the progress of the draft agreement with
Gold Ridge Conservation District relative to project management of the Dutch
Bill Creek/Dam Project and prospective funding for the project. Present funding is close to $1 million.
ACTION: No action was taken.
C. AUDIT ENGAGEMENT LETTER.
DESCRIPTION: The Board reviewed an engagement letter from
its auditor, Larry Johnson, CPA.
ACTION: A motion was made by Fred Meyer, seconded by
Gary Helfrich to approve engagement of Larry Johnson as auditor for the fiscal
year ending June 30. 2008.
The motion was approved. Ayes:
4 Nays: 0
Absent: 1
D. RESOLUTION 2008-003: APPROVAL OF PRELIMINARY BUDGET FOR FISCAL
YEAR 7/1/2008- 6/30/2009.
DESCRIPTION: The Board reviewed the preliminary budget for
the fiscal year 7/1/2008 through 6/30/2009.
ACTION: A motion was made by Fred Meyer, seconded by
Gary Helfrich to approve Resolution 2008-03: Approval of Preliminary Budget for
Fiscal Year ended 30/2009.
The motion was approved. Ayes:
4 Nays: 0
Absent: 1
E. BOARD MEMBER REPLACEMENT
DESCRIPTION: Board member, Lori Ford, tendered her
resignation, effective July 1, 2008. Gary
Helfrich advised that the subcommittee had not been able to work on this issue
and it would be continued
until next month. He further stated that
it has been an honor and a pleasure to serve with Lori Ford on the Board and
she will be missed. Aimee Crawford
agreed and stated that Lori had conducted her duties with absolute integrity
and care. She leaves an incredible
legacy to the Camp Meeker community. It
was proposed that the pedestrian bridge over the creek be dedicated to Lori.
ACTION: The Board continued this item until the July
meeting.
Camp Meeker
Recreation and Park District
Board of Directors
Meeting Minutes
June 10, 2008
Page Four
F. SUMMER LUAU
DESCRIPTION: The Board discussed the summer luau and Aimee
Crawford agreed to chair this event scheduled
for August 16. It was agreed that the
beach will need buffing out and it was hoped that Cathie Anderson might have
suggestions with respect to a beach clean-up.
VIII. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION: Hal Wood, Water System
Operator, reported on operations for the current month describing recent
completed projects. Gary Helfrich
suggested that the District develop an
information sheet similar to the recent information provided the community
regarding the state of the sewer. He suggested that Mr. Wood’s input would be
helpful in this regard.
IX. DIRECTORS REPORTS
Lori Ford informed the Board that
the Druids have offered to buy Anderson Hall a commercial stove.
X. ADJOURNMENT
As there was no further business to be
brought before the Board at this time, a motion was made by Gary Helfrich,
seconded by Aimee Crawford to adjourn the regular meeting of the Camp Meeker
Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 4
Nays: 0 Absent:
1
The meeting adjourned
at 9:00 p.m.
Respectfully
submitted,
Cheryl Doran-Girard
Rev. 07/09/2008