Minutes
Of the
Regular
Public Meeting
Of
the
Board
of Directors of the
Camp
Meeker Recreation and Park District
Tuesday,
July 15, 2008, 7:00 pm
ANDERSON
HALL, 101
CAMP MEEKER,
I.
Call To Order
The meeting was called
to order by Acting President Helfrich at 7:05 p.m.
II. Roll Call
Directors Gary Helfrich,
Aimee Crawford, and Fred Meyer were present.
Cathie Anderson was absent.
III. Approval Of Agenda
Acting President Helfrich addressed the members of the public assembled
encouraging the respectful treatment of others attending meetings and listening
to the opinions those expressing personal perspectives. A motion was made by Aimee Crawford, seconded
by Fred Meyer to approve the agenda as written.
The motion was
approved. Ayes: 4 Nays:
0 Absent: 1
IV. Statements Of Abstention
Gary Helfrich advised that he would be recusing
himself during the discussion of Action Agenda Item A, Update Verizon Cell Tower
Presentation and Contract.
V.
Public Comment
Dani Sheehan-Meyer
invited those assembled to the July 26 event honoring Lori Ford’s contribution
to the District.
Bill Blackburn expressed concern regarding
community fire evacuation plans and presented information he prepared. Fred Meyer will follow-up with the Fire
Board. Holly Gufstafson inquired regarding community
volunteers and it was suggested that those interested should contact the CMVFD
or attend the Fire Board meeting on the first Thursday of each month. Lynn Watson inquired regarding a “Chipper
Day” this year. Fred Meyer will contact
Fire Safe Sonoma regarding this issue.
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
July
15, 2008
Page
Two
VI. Consent Items
A. Approval of Minutes
1. Minutes of June 10,
2008
Ms. Doran-Girard
advised that Lori Ford had requested that the June minutes reflect reading of
her letter to St. Dot’s and Lynn Watson’s email into the record regarding Ms.
Watson’s charges of conflict of interest on Ms. Ford’s part with respect to discussions regarding the Verizon
contract. Holly Gufstafson
requested that the minutes reflect that she had sent an email to St. Dot’s regarding
this issue as well. There being no
further corrections to the minutes of June 10, a motion was made by Fred Meyer,
seconded by Aimee Crawford to approve the minutes of the June 10, 2008 meeting.
The motion was approved. Ayes: 3 Nays: 0
Absent: 1
B. Payment of Claims
A motion was made by
Fred Meyer and seconded by Aimee Crawford to approve warrants requests
G2007-2008-021 (R&P-June 30 2008) $7,281.74, G2008-2009/001 (July) $228.30 W2007-2008-013(Water-June
30, 2008) $10,264.24 and W2008-2009-001 (Water July) $8,508.60.
The motion was approved. Ayes: 3 Nays:
0 Absent: 1
C. Approval of Year-End Journal
Entries
Ms. Doran-Girard presented the year-end
journal entries and a motion was made by Fred Meyer, seconded by Aimee Crawford
to approve the year-end journal entries.
The motion was approved. Ayes: 3 Nays:
0 Absent: 1
D. Administrative and Financial Report
Ms. Doran-Girard advised
that the flat charge processing is in process.
VII. ACTION AGENDA
Gary Helfrich left
the meeting at 7:25 p.m.
A. UPDATE VERIZON
CONTRACT—SITING MAP DISCUSSION
DESCRIPTION:
The Board reviewed the siting map relative to
the proposed, updated Verizon Contract. Under this Contract, it is proposed to give
Verizon a one-year option (renewable
for second year), for $1,500 per year, to place a cell tower, related equipment
and a back-up generator on the
District’s Tower Tank Site. Verizon will
have 2 years to exercise that Option. If the Option is exercised, it will result in
the District entering into a 5 year lease of the
space at the Tower Tank Site, for an initial rent of $1,250 ($15,000 per year) per
month, adjusted annually by a 3% increase. The Lease will have 4 succeeding terms
of 5 years, for total potential term of 25 years. Peter Hilyard
detailed the Verizon process for site selection and the viability of
alternative sites. Considerable public
comment ensued.
ACTION: No action was taken.
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
July
15, 2008
Page
Three
Gary Helfrich re-entered the meeting at 8 p.m.
B. WATER SUPPLY AND DROUGHT PLANNING:
DESCRIPTION: The Board reviewed the potential
effects on the Camp Meeker water supply due to the unusually dry spring in California.
Discussion was held and alternative rate structures discussed. Dr. Jeffry Fawcett volunteered his services
and will head a community action committee to research and report to the Board
at the August meeting. Gary Helfrich will write a letter to the high-end users
regarding their usage.
ACTION: No action was taken
.
C. ACQUISTION OF TAX SALE PARCELS:
DESCRIPTION:
The Board considered purchasing several parcels being sold by the County of
Sonoma for property tax default. The purpose of the acquisition would be to
expand existing recreation areas and preserve open space within the District
ACTION:
A motion was made by Fred Meyer, seconded by Aimee Crawford to proceed with acquisition
of parcels from tax sale. Gary Helfrich will contact the County Assessor’s office regarding
purchase parcels in tax default from the County of Sonoma.
The
motion was approved. Ayes: 3 Nays:
0 Absent: 1
D. UPDATE DUTCH BILL/DAM PROJECT
DESCRIPTION:
The Board reviewed the progress of the agreement with Gold Ridge Conservation
District relative to project management of the Dutch Bill Creek/Dam Project.
Aimee Crawford advised that the agreement has
been forwarded to Gold Ridge for signature.
Additionally, her office is anticipating involvement in the Dutch Bill
Project and she is concerned about conflict of interest issues.
ACTION:
The Board authorized Malcolm Manwell, District Counsel to explore
conflict of interest with respect to Ms. Crawford’s employer’s participation
the GRCCD project.
E. BOARD MEMBER REPLACEMENT
DESCRIPTION:
Gary Helfrich advised that state law sets the
standard regarding the filling of vacancies
on the Board. The only requirement is
that the individual appointed must be a registered
voter in the District. It was agreed
that a letter would be sent to the registered voters
detailing the process for those interested in serving on the Board.
ACTION: The Board took no action.
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
July
15, 2008
Page
Four
F. SUMMER LUAU
DESCRIPTION:
Aimee Crawford advised that the date for the luau may have to be changed
as she has not had time to work on this project.
ACTION: The Board took no action on this matter.
G. RESOLUTION 2008-004: June 30, 2008 Year-end Budget Adjustments
DESCRIPTION:
The Board discussed fiscal year-end budget adjustments necessary to conform to California Constitutional
requirement 13B (Proposition 4).
ACTION:
A motion was made by Fred Meyer,
seconded by Aimee Crawford to approve Resolution
2008-004: June 30, 2008 Year-End Budget
Adjustments.
The
motion was approved. Ayes: 3 Nays:
0 Absent: 1
H. RESOLUTION 2008-005: REVIEW OF INSURANCE
COVERAGE LIMITATIONS FOR
THE FISCAL YEAR
2008-2009; AND, APPROVAL OF COVERAGE LIMITATIONS AND CARRIER PAYMENT.
DESCRIPTION:
The Board reviewed insurance coverage limitations by SDRMA for the
fiscal year 2008-2009 and
discussed coverage limitations as well as the carrier fees for various levels of coverage. It was agreed coverage limitations be set at
$5 million and warrant request be
approved for the premium amount of $6,865.85.
ACTION: A motion was made by Fred Meyer, seconded by
Aimee Crawford to approve Resolution
2008-005 approving coverage limitations of $5 million dollars at a premium of $6.865.85.
The
motion was approved. Ayes: 3 Nays:
0 Absent: 1
VIII. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION: Hal Wood, Water System
Operator reported on operations for the current month. There was a
brief discussion of past due water accounts.
IX. DIRECTORS REPORTS
There were no directors’ reports.
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
July
15, 2008
Page
Five
X. ADJOURNMENT
As there was no further business to
be brought before the Board at this time, a motion was made by Gary Helfrich, seconded by Aimee Crawford to
adjourn the regular meeting of the Camp
Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 3 Nays:
0 Absent: 1
The meeting adjourned
at 9:35 p.m.
Respectfully
submitted,
Cheryl Doran-Girard
Rev. 8/14/2008