Minutes Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, January 08, 2008, 7:00 pm
REC AND PARK BUILDING, CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order by President Lori Ford at 7:14 p.m.
II. Roll Call
Directors Lori Ford, Cathie Anderson, Aimee Crawford, Fred Meyer and Gary Helfrich were present.
III. Approval Of Agenda
A motion was made by Gary Helfrich, seconded by Fred Meyer to approve the agenda.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
IV. Statements Of Abstention
Gary Helfrich informed the Board that he will remove himself from the meeting and abstain from any voting on agenda Item A.
V. Public Comment
Jeff Rush asked if there was any information regarding power restoration to the areas in the community experiencing outages from last week’s storm. Fred Meyer responded. Bill Wadsworth made a statement regarding water concerns. Lynn Watson asked for sources of information regarding the District’s powers and jurisdiction. Brock Dolman handed out copies of a resource guide.
VI. Consent Items
A. Approval of Minutes
1. Minutes of December 11, 2007
There being no corrections to the December 11 minutes, a motion was made by Aimee Crawford, seconded by Cathie Anderson to approve the minutes of the December 11, 2007 meeting.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
B. Payment of Claims
After Ms. Doran-Girard advised that an additional warrant for Kenstruction for repairs to Anderson Hall in the amount of $450.00, a motion was made by Gary Helfrich and seconded by Fred Meyer to approve warrants requests G2007-2008-013 (R&P-January) $2,453.83, G2007-2008-013 (R&P Hall Repairs) $450.00, W2007-2008-007 (Water-January) $10,300.76, and S2007-2008-007 (Sewer-EIR) $1,400.00.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
C. Administrative and Financial Report
Ms Doran- Girard informed the Board of the status of the audit and other administrative tasks.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
January 8, 2008
Page Two
Director Helfrich excused himself from the meeting.
VII. ACTION AGENDA
A.
FINAL REVIEW AND ACTION OF THE CAMP MEEKER
RECREATION AND PARK
DISTRICT
TO CONSIDER CERTIFYING THE CAMP MEEKER/OCCIDENTAL
WASTEWATER
RECLAMATION PROJECT FINAL SUBSEQUENT ENVIRONMENTAL
IMPACT
REPORT (“SEIR”)-RESOLUTION 2008-001.
DESCRIPTION: The Subsequent
Environmental Impact Report (SEIR) for the Camp Meeker/Occidental Wastewater
Reclamation Project is complete. The
public review and comment period has expired and responses have been generated
and incorporated into the SEIR. The
required actions taken under the California Environmental Quality Act (“CEQA”)
have all been accomplished, except for the final review and certification by
the Board of Directors of the Camp Meeker Recreation and Park District, the Lead
Agency under CEQA. District Counsel Malcolm Manwell explained further that no
project is being approved. As required
by CEQA the Board may or may not certify that the study is adequate and that
the study did what it was supposed to do.
ACTION: A motion was made by Fred Meyer and seconded by Aimee Crawford to approve the SEIR. Prior to a vote on the motion, each of the Directors provided comments as to their review of the document.
Various members of the community each spoke regarding their concerns/comments relative to the SEIR. The Board further discussed the SEIR and following that, voted whether to certify the SEIR as adequate in addressing the environmental impacts of the proposed project, all pursuant to California law and CEQA.
The motion regarding Resolution 2008-001 was not approved. Ayes: 2 Nays: 2 Abstained: 1
Director Helfrich returned to the meeting.
B. REVIEW WATER ACCOUNT POLICY/RESOLUTION
2008-002
DESCRIPTION: The Board was asked to review policy recommendations from the Water Operator with respect to customer billing situations and arrearages.
ACTION: The Board tabled this item due to Mr. Woods illness and did not adopt policies related to customer billing situations and arrearages. This item will be reviewed in February.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
January 8, 2008
Page Three
C. ELECTION OF BOARD OFFICERS
DESCRIPTION: The Board nominated Lori Ford-President, Gary Helfrich-Vice President and Aimee Crawford-Secretary/Treasurer for the calendar year 2008.
ACTION: A motion was made by Cathie Anderson, seconded by Fred Meyer to close the nominations and approve the officers for the calendar year 2008 as listed.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
D. DISCUSSION OF PUBLIC
RECORDS ACT.
DESCRIPTION: Occidental resident, Bill Wadsworth, requested that the Board address his Public Records Act requests. The District’s Attorney, Malcolm Manwell presented an overview of the legal requirements of that Act and the process relative to responding to requests. Mr. Wadsworth presented a list of items and discussion of the issues ensued.
At the conclusion of the discussion, Attorney Manwell stated that the District has made a good faith effort to provide the information and that Mr. Wadsworth is asking for more than the Public Records Act requires. He suggested that Mr. Wadsworth find someone to assist him to help articulate his questions.
ACTION: None. This was a discussion item.
E. CONTRACT APPROVAL POST
OFFICE LEASE
DESCRIPTION: Fred Meyer suggested a joint meeting with the CMVFD Board regarding changes to the fire station to accommodate space for the District office and revision of the Recreation Building premises to a permanent postal facility.
ACTION: The Board agreed to meet with the CMVFD Board on January 22 at 7 p.m. at Anderson Hall.
F. CORRESPONDENCE
FROM LYNN WATSON: ADOPTION OF “THE PRECAUTIONARY
PRINCIPLE.”
DESCRIPTION: The Board received a letter from Lynn Watson requesting adoption of a “Precautionary Principle.” As there was no description of this with or in the body of the letter, the Board advised Ms. Watson that they were unable to address this issue due to lack of information.
.
PROPOSED ACTION: Ms. Watson will provide the Board with appropriate information prior to February 5 and requests that this item be placed early in the agenda due to family responsibilities.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
January 8, 2008
Page Four
IX. MONTHLY REPORT OF WATER SYSTEM
OPERATOR
DESCRIPTION: Mr. Woods was not at the meeting due to illness; however, it was reported that the water system worked with no adverse affects during the power outage. There would be enough water for the community for 14 days with no electricity and 10 days for fire.
X. DIRECTORS REPORTS
Lori Ford reported regarding attendance at the wastewater forum and that the Monte Rio sewer project has been cancelled.
XII. CLOSED/EXECUTIVE
SESSION
The
Board adjourned to closed session at 8:50 p.m.
A. CONFERENCE
WITH LEGAL COUNSEL – POTENTIAL LITIGATION
(Subdivision c., Government Code Section 54956.9)
There are two matters to be
considered.
XIII. ADJOURN CLOSED SESSION
The Board returned to open session at 9:05 p.m. President Ford advised that District Counsel has been instructed to contact disputants in both matters.
XIV. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Aimee Crawford, seconded by Gary Helfrich to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0
The meeting adjourned at 9:26 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 2008-02-02