Minutes Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, December 16, 2008, 7:00 pm
ANDERSON HALL, 101 LAKESIDE
CAMP MEEKER, CALIFORNIA
I. Call To Order
President Crawford called the meeting to order at 7:05 p.m.
II. Roll Call
Directors Crawford, Helfrich, Meyer, and Anderson were present when the meeting was called to order.
III. Approval Of Agenda
A motion was made by Gary Helfrich, seconded by Fred Meyer to approve the agenda as written moving the Community Communication (E) item for discussion after the Dam item (B) on the agenda.
The motion was approved. Ayes: 4 Noes: 0 Absent: 1
IV. Statements Of Abstention
There were no statements of abstention.
V. Public Comment
There was no public comment.
VI. Consent Items
A. Approval of Minutes
1. Minutes of November 18, 2008
A motion was made by Fred Meyer, seconded by Gary Helfrich to approve the minutes of the November 18, 2008 meeting as submitted.
The motion was approved. Ayes: 4 Noes: 0 Absent: 1
At 7:15 p.m. Director Lemmer entered the meeting.
B. Payment of Claims
After discussion of an additional item for website services by Scott Blankenship, a motion was made by Fred Meyer, seconded by Cathie Anderson to approve Warrant requests G2008/2009-006 (R&P fund) $5,490.08, G2008/2009-007 (R&P fund) $125.00, W2008/2009-006 (Water) $11,046.84, and D2008/2009-001 (Dam) $125.00.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
December 16, 2008
Page Two
C. Administrative and Financial Report
Ms. Doran-Girard reviewed recent correspondence and status of District’s various administrative tasks.
VII. PUBLIC HEARING
A. PUBLIC HEARING
President Crawford opened the public hearing at 7:20 p.m.
The Board discussed the Proposed Changes to the Water Code (Ordinance #7). The changes include new provisions for suspension of service due to non-use or illegal use, and provisions prohibiting resale of water.
B. CLOSE PUBLIC HEARING
There was no public comment; therefore, President Crawford closed the public hearing at 7:23 p.m.
VIII. ACTION AGENDA
A. ADOPTION OF CHANGES TO THE WATER CODE—ORDINANCE #7
DESCRIPTION: Following the taking of Public Comment, as set forth above, the Board reviewed for adoption changes to its Water Code—Ordinance #7. The changes include new provisions for suspension of service due to non-use or illegal use, and provisions prohibiting the resale of water. Amy Lemmer requested clarification of the changes to Section 7.11, Paragraph 1.
ACTION: A motion was made by Gary Helfrich, seconded by Cathie Anderson to adopt the changes to the Water Code—Ordinance #7 and directed staff to publish the change.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
B. UPDATE: DAM REMOVAL/CREEK RESTORATION PROJECT
DESCRIPTION: Aimee Crawford reported on the progress of the Dam Removal/Creek Restoration Project advising that Lisa Hulette will make a presentation in January. In March 2009 a public meeting will be conducted. Lisa is working on bid package and it was agreed that District Counsel, Malcolm Manwell, would review the bid package prior to publication. Fred Meyer agreed to serve on the inspection committee for Camp Meeker. Amy Lemmer will pursue additional grant funding for Phase 2. Discussion ensued.
ACTION: This was a report item only. No action was taken.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
December 16, 2008
Page Three
E. CMRPD COMMUNITY COMMUNICATIONS
DESCRIPTION: The Board continued the discussion of how to inform the community of CMRPD business. During discussion of possible updates to website and newsletter, Jeff Rusch stated that he is interested in volunteering skills for design of the newsletter template although he does not wish to function as newsletter editor. Fred Meyer will provide the current artwork to Jeff and Amy Lemmer will be responsible for newsletter content and address lists. It is hoped that the newsletter will become an electronic document by March/April 2009. Gary Helfrich stated that there are a good number people in the community who have a “dial-up” Internet connection and that any electronic materials should function with as little bandwidth as possible.
It was agreed that the website re-design needs to be a project of its own. Jeff will begin evaluation of the present site, Gary Helfrich will contact Scott Blankenship regarding transfer of responsibilities, and Cheryl will provide website access passwords to Jeff. It is anticipated that these projects will be reviewed in March/April 2009.
A lengthy discussion ensued regarding a more interactive website. Jeff would function as editor on a volunteer basis and be responsible for design and technical aspects of the site.
ACTION: This was a discussion item only.
C. APPROVAL OF DRAFT AUDITED FINANCIAL STATEMENTS FOR FISCAL YEAR ENDED JUNE 30, 2008.
DESCRIPTION: The Board Treasurer presented an overview of the draft financial statements with further clarification by Ms. Doran-Girard.
ACTION: A motion was made by Fred Meyer and seconded by Cathie Anderson to approve the draft statements and directed the auditor to publish the District’s audited financial statements for the fiscal year ended June 30, 2008.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
D. REC & PARK DISTRICT POTENTIAL PROJECTS
DESCRIPTION: The Board reviewed the list of potential projects (attached) prepared at the November meeting, prioritized tasks and assigned responsibility for each project.
ACTION: This was a discussion item only.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
December 16, 2008
Page Four
VIII. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION: There was no report as the Water System Operator was not able to attend this month.
IX. DIRECTORS REPORTS
Aimee Crawford and Gary Helfrich reported that they are both out of town for the January meeting. It was agreed that the meeting date would be changed to January 13 to insure that there will be a quorum to address District business at the January meeting.
XI. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, seconded by Cathie Anderson to adjourn the regular meeting of the Board of Directors of the Camp Meeker Recreation and Park District.
The motion was approved. Ayes: 5 Noes: 0 Absent: 0
The meeting adjourned at 8:58 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 01/09/2009