Minutes

Of the

Regular Public Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

Tuesday, August 19, 2008, 7:00 pm

ANDERSON HALL, 101 LAKESIDE

CAMP MEEKER, CALIFORNIA

I. Call To Order

The meeting was called to order by Acting President Helfrich at 7:05 p.m.

II. Roll Call

Directors Gary Helfrich, Aimee Crawford, Cathie Anderson, and Fred Meyer were present.

III. Approval Of Agenda

Acting President Helfrich addressed the members of the public assembled encouraging the respectful treatment of others while attending meetings and listening to the opinions those expressing personal perspectives. A motion was made by Fred Meyer, seconded by Cathie Anderson to approve the agenda as written.

The motion was approved. Ayes: 4 Nays: 0 Absent: 0

IV. Statements Of Abstention

Gary Helfrich advised that he would be recusing himself during the discussion of Action Agenda Item D, Verizon Cell Tower Contract/Siting Alternatives.

V. Public Comment

Holly Gustafson spoke regarding Camp Meeker water allocation issues.

VI. Consent Items

A. Approval of Minutes

1. Minutes of July 15, 2008

Aimee Crawford requested that the minutes reflect a potential conflict of interest with respect to Gold Ridge Conservation as her employer conducts business with the District and further that District Counsel is to research the potential conflict and report to the Board. There being no further corrections to the minutes of July 15, a motion was made by Fred Meyer, seconded by Cathie Anderson to approve the minutes of the July 15, 2008 meeting.

Ayes: 4 Nays: 0 Absent: 0

2. Minutes of August 12, 2008

There being no corrections to the August 12 minutes, a motion was made by Fred Meyer, seconded by Aimee Crawford to approve the minutes of the August 12, 2008 meeting.

The motion was approved. Ayes: 4 Nays: 0 Absent:

Camp Meeker Recreation and Park District

Board of Directors Meeting Minutes

August 19, 2008

Page Two

B. Payment of Claims

A motion was made by Fred Meyer and seconded by Cathie Anderson to approve warrant requests G2008-2009-002 (R&P-August) $9,932.49, W2008-2009-002 (Water August), $11,999.83, and S2008/2009-001 (Sewer) $12,653.96.

The motion was approved. Ayes: 4 Nays: 0 Absent: 0

C. Approval of Budget/Journal Entries

Ms. Doran-Girard advised that journal entries will be covered in a later in the agenda item.

D. Administrative and Financial Report

Ms. Doran-Girard reported that the 2008-2009 Final Budget will be prepared for adoption at the September meeting and requested input regarding prospective projects/expense increases.

VII. ACTION AGENDA

A. PUBLIC HEARING

The Board reviewed public comment on Proposed Resolution No. 2008-006, which proposes to approve the 2008-2009 annual flat charge billing via property taxes. Proposed Resolution No. 2008-006 is entitled:

"A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2008-2009."

B. CLOSE PUBLIC HEARING.

As there was no public comment, the public hearing was closed.

C. ADOPTION OF RESOLUTION 2008-006 OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2008-2009.

DESCRIPTION: Following the taking of Public Comment, as set forth above, the Board reviewed for adoption Proposed Resolution No. 2008-006 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2008-2009.

ACTION: A motion was made by Fred Meyer, seconded by Aimee Crawford to approve Resolution 2008-006. The motion was approved. Ayes: 4 Nays: 0 Absent: 0

Camp Meeker Recreation and Park District

Board of Directors Meeting Minutes

August 19, 2008

Page Three

Gary Helfrich left the meeting at 7:20 p.m.

D. UPDATE VERIZON CONTRACT/SITING ALTERNATIVES

DESCRIPTION: Peter Hilliard reviewed the alternate site information for the Morelli Tank site relative to the proposed, updated Verizon Contract. Under this Contract, it is proposed to give Verizon a one-year option (renewable for second year), for $1,500 per year, to place a cell tower, related equipment and a back-up generator on the District’s Tower Tank Site. Verizon will have 2 years to exercise that Option. If the Option is exercised, it will result in the District entering into a 5 year lease of the space at the Tower Tank Site, for an initial rent of $1,250 ($15,000 per year) per month, adjusted annually by a 3% increase. The Lease will have 4 succeeding terms of 5 years, for total potential term of 25. Aimee Crawford inquired about the site placement relative to residences. Various questions, comments and concerns were expressed by Cindy White, Ace White, Holly Gustafson, Amy Lemmer, Lynn Watson, Layla Berman and Jeff Fawcett.

A motion was made by Fred Meyer, seconded by Cathie Anderson to direct Verizon to further explore this issue. The motion was not voted on. Aimee Crawford read previous public concerns and comments into the record from notes taken at prior meetings. The notes are attached to these minutes.

Further general comments were taken from the community including comments from Eric Miller, President of the CMVFD, and Deanna Baxman of CDF and a resident of Monte Rio.

ACTION: After considerable discussion, a motion was made by Fred Meyer, seconded by Cathie Anderson to direct Verizon to follow-up on the Morelli site, research half-mile placement issues and subsequently move the contract process forward.

The motion was approved. Ayes: 3 Noes: 0 Absent: 1

Gary Helfrich returned to the meeting at 8:30 p.m.

E. WATER SUPPLY AND DROUGHT PLANNING: DR JEFFRY FAWCETT

DESCRIPTION: Jeff reviewed preliminary consumption information and estimates of responsiveness to change for the Board effects on the Camp Meeker water supply due to the unusually dry spring in California is still in the . Discussion ensued regarding conservation, various alternative conservation programs such as free low flow toilets and communication of household consumption goals to the community.

ACTION: No action was taken.

F. AMENDMENT TO WATER CODE

DESCRIPTION: The Board considered amending the water code to clarify billing issues related to shut-off or disconnected customers.

ACTION: A motion was made by Aimee Crawford, seconded by Fred Meyer that Gary Helfrich prepare the amendment to the legal code for disconnected customers and theft of service subject to legal review.

The motion was approved. Ayes: 4 Noes: 0 Absent: 0

Camp Meeker Recreation and Park District

Board of Directors Meeting Minutes

August 19, 2008

Page Four

G. UPDATE ST. DOROTHY’S SALE

DESCRIPTION: The Board reviewed the progress of the agreement with St. Dorothy’s relative to sale of parcel.

ACTION: It was agreed that this issue will be tabled until October to allow further research to proceed.

H. BOARD MEMBER REPLACEMENT

DESCRIPTION: Board member, Lori Ford, tendered her resignation, effective

July 1, 2008. The Board will review a sub-committee report of potential candidates. Fred Meyer advised that the mailing soliciting resumes for a new Board member will be mailed on August 20.

ACTION: No action was taken

I. ANDERSON HALL OPERATION AND MAINTENANCE

DESCRIPTION: The Board discussed the operations and maintenance of Anderson Hall and Fred Meyer advised that there has been a change in the cleaning provider. Some items in the kitchen area are in need of repair and Cathie Anderson will contact Ken Wason to complete the necessary repairs. It was suggested that the equipment closet be cleared out and cleaned.

J. WEBSITE AND NEWSLETTER UPDATE

DESCRIPTION: The Board discussed the District’s newsletter and website.

ACTION: No action was taken.

K. RESOLUTION 2008-007: 2008-2009 BUDGET ADJUSTMENT FUND 750604

CAMP MEEKER OCCIDENTAL SEWER AND ASSOCIATED JOURNAL ENTRIES

DESCRIPTION: Final reimbursement of funds pursuant to the agreement with the Sonoma County Water Agency was anticipated in the 2007-2008 budget year; and, therefore, a preliminary budget for Fund 750604 for fiscal 2008-2009 was not written. The final reimbursement was recently received, and, subsequently, receipt and disbursement of these in the present fiscal year funds may requires journal entries transferring $2,135.00 from the sewer fund to the water fund for administrative expenses incurred in the course of the EIR process.

ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson that a journal entry be approved transferring $2,135.00 from the sewer fund to the water fund.

The motion was approved. Ayes: 4 Noes: 0 Absent: 0

Camp Meeker Recreation and Park District

Board of Directors Meeting Minutes

August 19, 2008

Page Five

VIII. MONTHLY REPORT OF WATER SYSTEM OPERATOR

DESCRIPTION: Hal Wood advised that it was necessary to replace the well pump in the Camp Meeker well. He provided statistics relative to usage and storage. Rich Ingram reviewed future potential usage.

IX. DIRECTORS REPORTS

Aimee Crawford advised that the NOAA grant information has been updated and it is anticipated that funds could be received in late September. Lisa of Gold Ridge Conservation District continues to move the project forward. Aimee also advised that the luau has been cancelled. Gary Helfrich provided an update on the tax sale properties.

X. ADJOURNMENT

As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, seconded by Aimee Crawford to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.

The motion was approved.

Ayes: 4 Nays: 0 Absent: 0

The meeting adjourned at 10:05 p.m.

Respectfully submitted,

Cheryl Doran-Girard

Rev. 9/13/2008