Minutes
Of the
Regular
Public Meeting
Of
the
Board
of Directors of the
Camp
Meeker Recreation and Park District
Tuesday,
April 8, 2008, 7:00 pm
ANDERSON
HALL, 101 LAKESIDE
CAMP MEEKER, CALIFORNIA
I.
Call To Order
The meeting was called
to order by President Ford at 7:05 p.m.
II.
Roll Call
Directors Lori Ford,
Cathie Anderson, Aimee Crawford, Fred Meyer and Gary Helfrich
were present.
III.
Approval Of Agenda
A motion was made by
Aimee Crawford, seconded by Gary Helfrich to approve the agenda.
The motion was
approved. Ayes: 5 Nays:
0 Absent: 0
IV.
Statements Of Abstention
Gary Helfrich advised that he would be recusing himself during
the discussion of Action Agenda Item B, Update Verizon Cell Tower Presentation
and Contract and Lori advised that she would be recusing herself during the
discussion of Item D, Sale of Parcel to St. Dorothy’s School.
V.
Public Comment
Bill Wadsworth
inquired regarding the date and time of the combined OCSD/CMRP subcommittee
meeting. The Board responded that this
is scheduled for April 16 at 7 p.m. in Anderson Hall and commented on the Brown
Act requirements relative to closed sessions.
Efren Carrillo, Candidate for 5th District Supervisor
introduced himself. Jeffry Fawcett
inquired regarding an email list for district public mailings.
VI.
Consent Items
A. Approval of Minutes
1. Minutes of March 11,
2008
A motion was
made by Aimee Crawford, seconded by Cathie Anderson to approve the minutes of
the March 11, 2008 meeting as submitted.
The motion
was approved. Ayes: 5
Nays: 0 Absent:
0
B. Payment of Claims
A motion was made by
Fred Meyer and seconded by Gary Helfrich to approve warrants requests
G2007-2008-017 (Fieldstone Construction) $5,434.19, AB2007/2008-002 (USDA Loan
Payment) $35,981.25, G2007-2008-018 (R&P Monthly-April) $5,816.77, and
W2007-2008-010 (Water-April) $14,379.26.
The motion was approved.
Ayes: 5 Nays:
0 Absent: 0
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
April
08, 2008
Page
Two
D. Administrative and Financial Report
Ms. Doran-Girard advised
that the proposed LAFCO budget costs apportioned to Special Districts will
increase significantly in the 2008-2009 fiscal year and that the County
accounting service costs will also increase.
VII. ACTION AGENDA
A. UPDATE DUTCH BILL/DAM PROJECT
DESCRIPTION: Lisa Hulette of GRRCD informed the Board and
community regarding status of the Dam Removal/Dutch Bill Creek project. It is anticipated that the total cost will
approach 1.3 million. She detailed the possible and current sources
of the funding to complete the project.
Aimee Crawford advised that a community meeting will be held to walk the
community through the project. The
project will not initiate until 2009. A
memorandum of understanding will
be prepared between GRRCD and CMRP and all these areas will be explained in
detail at the community meeting.
ACTION: The Board did not take further action on this
item.
Director Helfrich
left the meeting at 7:35.
B. UPDATE VERIZON CONTRACT APPROVAL FOR CELL
TOWER.
DESCRIPTION:
Lori Ford advised that there was nothing to bring to the public for
discussion regarding contract with Verizon due to
vacations. Directors Ford and Meyer will
meet with Verizon representative and Malcolm Manwell,
District Attorney, regarding this matter.
ACTION: The Board took no action at this meeting.
Director
Helfrich returned to the meeting at 8:45 p.m.
C. REQUEST FOR FUNDING: COMMUNITY POTLUCK.
DESCRIPTION: The Board reviewed a request to fund costs of
the community potluck not to exceed
$400.00.
ACTION: A motion was made by Aimee Crawford, seconded
by Fred Meyer to approve the request for funding for the community potluck not
to exceed $400.
The motion was approved. Ayes:
5 Nays: 0
Absent: 0
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
April
08, 2008
Page
Three
Director
Ford left the meeting at 7:50 p.m.
D. A. SALE
OF PARCEL TO ST. DOROTHY’S EPISCOPAL SCHOOL.
DESCRIPTION:
Camp Meeker acquired four parcels pursuant to the Sonoma County Tax Collector’s
sale. The sub-committee appointed by the
Board informed the Board of the progress
of selling one parcel to St. Dorothy’s Episcopal School on the following terms:
1. Payment
by St. Dorothy’s of Camp Meeker’s costs to acquire the parcel at tax sale, plus
a proposed “handling” fee equal to its estimated attorney’s fees and costs to
complete and record the
transaction. The tax sale costs amounted
to $2100.00 and Attorney Manwell estimated
that the attorneys’ fees in this matter are $500.00, totaling $2,600.00;
2. Parties
agree that Camp Meeker will provide no warranty of title and no title
insurance, and direct Attorney Manwell to
prepared a general diagram and quitclaim deed;
3. As
further consideration, St. Dorothy’s will grant to Camp Meeker an easement over
the parcel for that portion on
which exists a path available to the public for recreational use, i.e., hiking, exercise and so forth.
ACTION:
A motion was made by Fred Meyer, seconded by Aimee Crawford to sell the designated parcel to St. Dorothy’s
for a total of $2,600 and authorize Director Helfrich to sign the quitclaim deed and acceptance documents. Sale documents to include the appropriate language relative to the granting of
an easement to CMRP for a path available to the public for recreational use, i.e., hiking, exercise and
similar activities.
The motion was approved. Ayes:
4 Nays: 0
Absent: 1
Director Ford returned to the
meeting at 8:00 p.m.
E. WASTEWATER COMMUNITY WORKSHOP DATE
DESCRIPTION:
Directors Crawford and Helfrich advised the community present of the progress
of the informational workshop directed to Camp Meeker residents relative to wastewater issues. The workshop will be held on April 27 from
Noon to 2:00 p.m. at Anderson Hall.
Attorney Manwell confirmed that the workshop agenda should be posted to
insure compliance with the Brown Act.
ACTION:
The Board did not take further action with respect to the community
workshop to research sewer options.
F. DISTRICT PROPANE VENDORS
DESCRIPTION: The Board reviewed various propane gas providers
to determine cost effective and
comprehensive services.
ACTION: A motion was made by Gary
Helfrich, seconded by Cathie Anderson to approve transfering
of propane services to McPhail’s.
The
motion was approved. Ayes: 5
Nays: 0 Absent:
0
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
April
08, 2008
Page
Four
G. UPDATE ANDERSON HALL CONTRACT AND RENTAL
RATES
DESCRIPTION: The Board reviewed the Anderson Hall rental
contract and rental rates and agreed that the rates be updated in accordance
with the schedule prepared for this meeting and attached to the minutes.
ACTION: A motion was made by Fred Meyer, seconded by
Cathie Anderson to update the Anderson Hall rental rates in accordance with the
schedule presented at the meeting. New rates
are to be transmitted to webmaster for update on the Camp Meeker website.
The motion was approved. Ayes:
5 Nays: 0
Absent: 0
H. REQUEST FOR FUNDING: YOUTH ACTIVITIES VOLUNTEER FIRE DEPARTMENT PANCAKE BREAKFAST.
DESCRIPTION: The Board reviewed a request presented by
Dani Sheehan-Meyer to fund proposed youth activities at the Volunteer Fire
Department Pancake breakfast scheduled for May
25 in the amount of $400.00.
ACTION: A motion was made by Cathie Anderson, seconded
by Gary Helfrich to approve the request for funding for youth activities at the
CMVFD Pancake Breakfast on May 25 not to exceed $400.
The motion was approved. Ayes:
5 Nays: 0
Absent: 0
VIII. MONTHLY WATER REPORT
Hal Wood, Water System Operator reported
regarding operations for the current month. He suggested that the Board appoint Gary
Helfrich as a delegate to the California Rural Water Association. The annual meeting will be on May 3 in Lake
Tahoe. He presented the annual reports,
and informed the Board relative to replacement parts to the pumps.
Cathie Anderson moved to appoint
Gary Helfrich as representative to the California Rural Water Association at
their meeting on 5/3.
The motion was approved. Ayes:
5 Nays: 0
Absent: 0
IX. CLOSED/EXECUTIVE SESSION
A. CONFERENCE
WITH LEGAL COUNSEL – POTENTIAL LITIGATION
(Subdivision c.,
Government Code Section 54956.9)
There is one matter to
be considered.
The closed session
was tabled until the May meeting.
Camp
Meeker Recreation and Park District
Board
of Directors Meeting Minutes
April
08, 2008
Page
Five
XI. DIRECTORS REPORTS
The Board expressed its appreciation
to those members of the Fire Department that resolved the burn pile issue.
Director Ford advised the Board that
she is resigning her directorship with the District. She is willing
to remain until a replacement is appointed by the Board; however, does feel
that the replacement issue can
be resolved by the June meeting.
XII. ADJOURNMENT
As there was no
further business to be brought before the Board at this time, a motion was made
by Fred Meyer, seconded by Cathie Anderson to adjourn the regular meeting of
the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 5
Nays: 0 Absent:
0
The meeting adjourned
at 8:30 p.m.
Respectfully
submitted,
Cheryl Doran-Girard
Rev.
5/14/2008