Minutes
Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, September 11, 2007, 7:00 pm
ANDERSON HALL, CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order at 7:00 p.m. by Lori Ford, Board President.
II. Roll Call
Directors Lori Ford, Cathie Anderson, Aimee Crawford, Gary Helfrich and Fred Meyer were present.
III. Approval Of Agenda
Aimee Crawford requested that item #E, Dam Removal and Restoration Update, be changed to the first item on the agenda to accommodate return travel time for Questa Engineering personnel.
A motion was made by Aimee Crawford, seconded by Fred Meyer to approve rescheduling of item E to first on the agenda.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
Lori Ford stated that item D, SCWA Correspondence, was placed on the agenda in error and should be tabled.
A motion was made by Cathie Anderson, seconded by Fred Meyer to table item D until further notice.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
IV. Statements Of Abstention
There were no statements of abstention.
V. Public Comment
Bill Wadsworth of Occidental read the preamble to the Brown Act and portions of the California Public Records Act and complained about the lack of response to his letter of August 2 requesting that the District provide records.
VI. Consent Items
A. Approval of Minutes
1. Minutes of August 14, 2007
A motion was made by Gary Helfrich, seconded by Fred Meyer to approve the minutes of the August 14, 2007 meeting as submitted.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
B. Payment of Claims
A motion was made by Fred Meyer and seconded by Cathie Anderson to approve warrants requests G2007-2008-005 (R&P-September) $10,950.28, W2007-2008-003 (Water-September) $13,837.60, S2007-2008-002 (Sewer-EIR) $2,905.00 and AB2007/2008-001 (USDA Loan) 57991.87. D2007/2008-001, $8202.88 (Dam Removal) was approved subject to review of the vendor invoices by Aimee Crawford.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
September 11, 2007
Page Two
C. Administrative and Financial Report
The Board was informed of letters received since the last meeting, a resolution from the County of Sonoma Board of Supervisors appointing Lori K. Ford and Cathie Anderson as directors for four years and advising there will be no election in November as the directors’ positions were uncontested. Lastly the Board was advised of that parcel apportionment reports for flat charges have been received from the auditor’s office.
VII. ACTION AGENDA
E. DAM REMOVAL AND RESTORATION UPDATE
DESCRIPTION: Rocko Brown of Questa Engineering informed the Board of the progress of the Dam Removal and Creek Restoration project. He advised that the design is 50% complete. The Board reviewed and discussed undertaking filing a CEQA negative declaration. Aimee Crawford reviewed funding source deadline requirements and Mr. Brown will make a design presentation at the November meeting. It is anticipated a grant application will be filed with the Department of Fish and Game in January and the Coastal Conservancy in March 2008. Aimee suggested that the Board direct Questa to complete the document process for CEQA compliance.
ACTION: A motion was made by Gary Helfrich, seconded by Fred Meyer to authorize Questa Engineering to prepare an initial study for a CEQA negative declaration for the Dam Removal and Creek Restoration project
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
A. UPDATE SALE OF PARCEL TO ST. DOROTHY’S EPISCOPAL SCHOOL.
DESCRIPTION: Aimee Crawford advised that there has been no word from St. Dorothy’s regarding the progress of selling one parcel to St. Dorothy’s Episcopal School on the following terms:
1. Payment by St. Dorothy’s of Camp Meeker’s costs to acquire the parcel at tax sale, plus a proposed “handling” fee equal to its estimated attorney’s fees and costs to complete and record the transaction;
2. Parties agree that Camp Meeker will provide no warranty of title and no title insurance.
ACTION: The Board agreed to table this item until further response from St. Dorothy’s.
B. UPDATE POST OFFICE RELOCATION AND RELATED ISSUES
DESCRIPTION: Fred Meyer reported regarding relocation of the post office facility to the existing District Office/Recreation Center facility and solutions for office space for the District’s administrative needs and advised that he had been in contact with postal service staff and was advised to make a drawing and submit pictures.
ACTION: The Board did not take action on this item.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
September 11, 2007
Page Three
C. JOINT POWERS AGREEMENT OCCIDENTAL COMMUNITY SERVICES DISTRICT AND CAMP MEEKER RECREATION AND PARK DISTRICT WATER SUBCOMMITTEE
DESCRIPTION: The Board discussed a meeting OCSD subcommittee regarding water issues.
ACTION: The Board will not take action on this matter unless OCSD contacts CMRP with concerns.
F. SDRMA ELECTION RESOLUTION 2007-010
DESCRIPTION: The Board reviewed information provided by SDRMA and cast a ballot by resolution to elect three (3) Board members from a selection of nine candidates.
ACTION: A motion was made by Gary Helfrich, seconded by Cathie Anderson to approve resolution 2007-010 casting a ballot for Vincent C. Ferrante, Jerry M. Ledbetter, and John Woolley for SDRMA Board members.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
G. ADOPTION OF RESOLUTION 2007-011 APPROVING FINAL BUDGET FOR FISCAL YEAR 2007-2008 AND PROP 4 LIMIT.
DESCRIPTION: The Board reviewed the final budget for fiscal year 7/1/2007-6/30/2008 and the CMRP Proposition Four limit as required by law.
ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson to approve resolution 2007-011approving a Proposition Four limit of $206,525 and final budget for fiscal year ending June 30, 2008.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
H. REVIEW AND APPROVE BOARD NEWSLETTER
DESCRIPTION: The Board reviewed the draft of “Board Notes” newsletter to be sent to the community via the water bills and a newly proposed publication process to streamline publication of the newsletter.
ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson to approve current newsletter for transmittal to community via the water bills and utilize the proposed publication process for future newsletters.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
September 11, 2007
Page Four
IX. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION: Hal Wood of Russian River Utility, Water System Operator, reported regarding operations for the current month and informed the Board that the loss production had improved this month. He will meet with Verizon regarding a cell site in the Tower area.
X. DIRECTORS REPORTS
Cathie Anderson advised that local artists will be using Anderson Hall for an art display.
Lori Ford reported regarding “Chipper Day” and disposal of the chips.
XI. CLOSED/EXECUTIVE SESSION
The
Board opened a closed session regarding the following at 8:01 p.m:
A. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL
LITIGATION
(Subdivision c., Government Code Section 54956.9)
There
are two matters to be considered.
XII. ADJOURN CLOSED SESSION
The closed session was adjourned at 8:25 p.m. and Lori Ford informed the public that the Board had instructed its attorney to settle both matters prior to potential litigation.
XIII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, seconded by Fred Meyer to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0
The meeting adjourned at 8:40 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 09.27.07