Minutes Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, October 9, 2007, 7:00 pm
ANDERSON HALL, CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order at 7:00 p.m. by Lori Ford, Board President.
II. Roll Call
Directors Lori Ford, Cathie Anderson, Aimee Crawford, Gary Helfrich and Fred Meyer were present.
III. Approval Of Agenda
Gary Helfrich requested that items B, D, & E be moved to the beginning of the action agenda. A motion was made by Cathie Anderson, seconded by Fred Meyer to approve rescheduling of items B, D and E to first on the agenda.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
IV. Statements Of Abstention
Gary Helfrich advised the Board that he will leave the meeting during discussions and voting on items B, D &E.
V. Public Comment
Bill Wadsworth, a resident of Occidental, spoke regarding the California Public Records Act and related concerns.
VI. Consent Items
A. Approval of Minutes
1. Minutes of September 11, 2007
A motion was made by Gary Helfrich, seconded by Fred Meyer to approve the minutes of the September 11, 2007 meeting as submitted.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
B. Payment of Claims
A motion was made by Gary Helfrich and seconded by Cathie Anderson to approve warrants requests G2007-2008-006 (R&P-October) $4,322.44, G2007/2008-007 (R&P-Anderson Hall) $11,266.54, W2007-2008-004 (Water-October) $10,253.81, and S2007-2008-004 (Sewer-EIR) $5,227.54.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
October 9, 2007
Page Two
C. Administrative and Financial Report
Ms. Doran-Girard advised that the audit is in process and that the State Controller’s report been submitted and received on 9/20 by the State Controller’s office in Sacramento.
Director Helfrich left the meeting.
VII. ACTION AGENDA
B. AUTHORIZE CORRESPONDENCE TO SONOMA COUNTY WATER AGENCY (“SCWA”) REQUESTING AMENDMENT TO 1996 WATER SALE AGREEMENT TO RENEW TEMPORARY ALLOCATION OF WATER TO THE OCCIDENTAL COMMUNITY SERVICES DISTRICT (“OCSD”)
DESCRIPTION: District Counsel, Malcolm Manwell, explained the circumstances regarding this issue and the Board discussed authorizing a letter to SCWA requesting an amendment to the District’s 1996 agreement. The issue centers around whether there should be an amendment of the 1996 Agreement to allow continued delivery to the OCSD of SCWA excess water. If an amendment is necessary it should be to Section 6: Place of Use, and will allow CM to deliver water to the OCSD. Director Crawford stated that she would prefer to have a meeting of the joint subcommittee prior to any decision on the part of the Board.
ACTION: A motion was made by Fred Meyer and seconded by Cathie Anderson to authorize correction of the water sale agreement subsequent to a meeting of the joint sub-committee.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
D.UPDATE AND DISCUSSION OF DRAFT SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT (“SEIR”).
DESCRIPTION: Aimee Crawford advised that she will work with SCWA regarding the EIR. Certification of the final EIR is tentatively scheduled for the first week of December. She stated that she felt it would be helpful to schedule attendance of the Regional Board staff at a study session at the November meeting. The public hearing date will be set at the November 13 Board meeting.
ACTION: None. This was a review, update and discussion item only.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
October 9, 2007
Page Three
E.PROPOSED CONTRACT AMENDMENT NO. 2 FOR THE SUBSEQUENT EIR FOR THE CAMP MEEKER WASTEWATER RECLAMATION PROJECT.
DESCRIPTION: Rich Ingram explained that due to the volume of comments received on the DRAFT Subsequent EIR, it is anticipated that the response time of the professionals is going to be greater than originally estimated. It is proposed that the Board approve an Amendment to the Agreement with the Sonoma County Water Agency to cover these added costs of $25,000 revising the total budget for services from $187638 to $212,638.
ACTION: A motion was made by Aimee Crawford and seconded by Cathie Anderson to approve the Brelje and Race contract Amendment, authorizing a $25,0000 increase in the EIR Budget, to cover added professional fees. The total budget for services will be increased from $187,638 to $212,638.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
Director Helfrich returned to the meeting.
A. DAM REMOVAL AND RESTORATION UPDATE
DESCRIPTION: The Board discussed progress in the Dam Removal and Crrek Restoration. Aimee Crawford advised that despite the fact that Rocko Brown has left Questa, the project schedule seems to be working. The design process is moving along. NOAA $190,000 should be forthcoming and perhaps another NOAA grant. The 190K will be sufficient for dam removal. A Coastal Conservancy grant, if obtained, could fund the rest of the project.
ACTION: Attorney Manwell will meet with Directors Ford and Crawford to review legal aspects of the project.
C. ANDERSON HALL UPGRADE PROJECT
DESCRIPTION: Rich Ingram reviewed the current status of the Anderson Hall upgrade project and tasks necessary for its completion.
ACTION: No action was taken regarding this matter.
F. AUTHORIZE DONATION TO THE CMVFD FOR THEIR HELP WITH “CHIPPER DAY.”
DESCRIPTION: The Board discussed a $500.00 donation to the Camp Meeker Volunteer Fire Department for their invaluable assistance with the “Chipper Day” event.
ACTION: A motion was made by Aimee Crawford and seconded by Gary Helfrich to approve a $500 donation to the Camp Meeker Volunteer Fire Department for their assistance with “Chipper Day.”
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
October 9, 2007
Page Four
IX. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION: Hal Wood of Russian River Utility, Water System Operator, reported on operations for the current month.
X. DIRECTORS REPORTS
Cathie Anderson reported that she may have an individual in need of community service hours to move the chips.
Aimee Crawford expressed concern with respect to the removal of trees in the Rec Area and the subsequent power pole damage. Malcolm Manwell and Gary Helfrich will be in contact regarding this matter.
Hal Wood stated that the cell phone service providers need to talk with a Board member regarding the installation of a tower. Fred Meyer will schedule a meeting with the appropriate individuals.
XI. CLOSED/EXECUTIVE SESSION
The Board adjourned to closed session at 8:30 p.m.
A. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION
(Subdivision c., Government Code Section 54956.9)
There are two matters to be considered.
XII. ADJOURN CLOSED SESSION
The closed session adjourned at 8:47 p.m. with no action taken on the part of the Board.
XIII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Fred Meyer, seconded by Gary Helfrich to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0
The meeting adjourned at 8:50 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 10.30.07