Minutes Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, November 13, 2007, 7:00 pm
ANDERSON HALL, CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order by President Ford at 7 p.m.
II. Roll Call
Directors Lori Ford, Cathie Anderson, Aimee Crawford, Gary Helfrich and Fred Meyer were present.
III. Approval Of Agenda
A motion was made by Fred Meyer, seconded by Cathie Anderson to approve the agenda.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. Statements Of Abstention
Gary Helfrich advised the Board that he will leave the meeting during discussions of A&B and recuse himself from voting on these items.
V. Public Comment
Kelly Lewis of 61 Montgomery Street expressed concerns regarding underage drinking and teen party activities in the vicinity of her home. Gene Koch commented regarding Monte Rio sewer concerns. Brenda Adelman presented Guerneville treatment plant concerns. Bill Wadsworth commented on various matters relative to the public records act.
VI. Consent Items
A. Approval of Minutes
1. Minutes of October 9, 2007
The item referencing tree removal in the directors’ report is in error and should be removed from the minutes. Gary Helfrich stated that he had recused himself from voting on items B, D, & E and wished this correctly reflected in the minutes.
There being no further corrections to the October 9 minutes, a motion was made by Gary Helfrich, seconded by Cathie Anderson to approve the minutes of the October 9, 2007 meeting as corrected.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
B. Payment of Claims
A motion was made by Gary Helfrich and seconded by Fred Meyer to approve warrants requests G2007-2008-009 (R&P-November) $5,422.43, D2007/2008-002 (Dam) $22.50, W2007-2008-005 (Water-November) $18,128.73, and S2007-2008-005 (Sewer-EIR) $5,169.59.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
November 13, 2007
Page Two
C. Approval of Journal Entries
A motion was made by Fred Meyer and seconded by Gary Helfrich to approve journal vouchers to transfer funds for the Recreation and Park expenses for Anderson Hall and the water fund for FEMA costs.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
D. Administrative and Financial Report
Ms. Doran-Girard briefly reviewed the audit progress.
VII. ACTION AGENDA
Gary Helfrich left the meeting at 7:13 p.m.
A. REPORT OF THE JOINT WATER USE SUBCOMMITTEE REGARDING SONOMA COUNTY WATER AGENCY (“SCWA”) AMENDMENT TO 1996 WATER SALE AGREEMENT TO RENEW TEMPORARY ALLOCATION OF WATER TO THE OCCIDENTAL COMMUNITY SERVICES DISTRICT (“OCSD”)
DESCRIPTION: The Board was given a report by the Camp Meeker Subcommittee regarding its October 30, 2007 meeting with the OCSD Subcommittee. The underlying issue is whether or not there is a need for an amendment to the District’s 1996 agreement with the Water Agency. The amendment is to Section 6: Place of Use and will allow CM to deliver water to OCSD.
ACTION: Legal Counsel was directed to work with appropriate SCWA staff to extend the timeline referenced in the 1996 agreement.
B. UPDATE AND DISCUSSION OF DRAFT SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT (“SEIR”).
DESCRIPTION: Aimee Crawford advised the Board that the final SEIR will be available on November 29. Certification will be addressed at a future meeting. Malcolm Manwell clarified that the Board would only be considering certification as to whether adequate environmental considerations have been addressed. Certification does not mean that a project has been decided upon.
ACTION: No action was taken.
Gary Helfrich returned to the meeting at 7:24 p.m.
C. PRESENTATION BY REGIONAL WATER QUALITY CONTROL BOARD STAFF.
DESCRIPTION: Luis Rivera Assistant Executive Officer of the North Coast Regional Water Quality Control Board presented information to the Board concerning the regional water quality issues facing the North Coast and detailed the functions and authority of the Board.
ACTION: NONE. This was a report item only.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
November 13, 2007
Page Three
D. ANDERSON HALL UPGRADE PROJECT
DESCRIPTION: The Board discussed the current status of the Anderson Hall upgrade project and its completion. Rich Ingram of Brelje and Race asked for approval of billing request #4 in the amount of $4,663.14 for Fieldstone Construction. This is for outstanding work on the contract less the retention.
ACTION: A motion was made by Gary Helfrich and seconded by Fred Meyer to authorize payment of Change Order #4 in the amount of $4663.14.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
E. REVIEW STATUS OF WATER ACCOUNTS
DESCRIPTION: The Board reviewed the status of several water customers and discussed policies relative to various collections issues.
ACTION: Hal Wood was directed to draft Board policy with respect to customer leak adjustments, leaks due to third party damages, accounts in arrears due to property foreclosures and bankruptcies and return to the Board with recommendations at the December Board meeting.
IX. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION: Hal Wood advised that the percentages for water system operations allocated to CMRP and OCSD will shift to 33.6% for next year.
X. DIRECTORS REPORTS
Cathie Anderson advised that she felt that a hazard exists at the top of the handicap ramp. Fred Meyer will inspect and resolve the issue.
Aimee Crawford commented that she enjoyed the CMVFD dinner very much.
Lori Ford advised that she and Goldridge staff will meet to review the dam project and pursue status of funding.
XI. CLOSED/EXECUTIVE SESSION
The
Board adjourned to closed session at 8:29 p.m.
A. CONFERENCE WITH LEGAL COUNSEL –
POTENTIAL LITIGATION
(Subdivision c., Government Code Section 54956.9)
There are two matters to be
considered.
Camp Meeker Recreation and Park
District
Board of Directors Meeting Minutes
November 13, 2007
Page Four
XII. ADJOURN CLOSED SESSION
The Board returned to open session at 8:43 p.m. President Ford announced that 1.) Legal counsel and the Board president will contact the property owner to negotiate a settlement in the Tower site matter; and, 2.) the Board has authorized legal counsel and subcommittee members in the Anderson Hall matter to calculate the balance owing the Fieldstone Construction and notify the contractor of an offer of settlement in the agreed amount when the notice of completion period expires.
XIII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Fred Meyer, seconded by Cathie Anderson to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0
The meeting adjourned at 8:55 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 12/2/2007