Minutes Of the

Regular Public Meeting

Of the

Board of Directors of the

Camp Meeker Recreation and Park District

 

Tuesday, June 12, 2007, 7:00 pm

 

ANDERSON HALL, CAMP MEEKER, CALIFORNIA

 

I.                Call To Order

The meeting was called to order by Cathie Anderson, Vice President at 7:06 p.m.

 

II.              Roll Call

Directors Cathie Anderson, Aimee Crawford, Gary Helfrich and Fred Meyer were present.  Director Lori Ford was absent.

 

III.            Approval Of Agenda

A motion was made by Fred Meyer, seconded by Gary Helfrich to approve the agenda as written.

The motion was approved.  Ayes:  4  Nays:  0  Absent:  1

 

IV.            Statements Of Abstention

There were no statements of abstention.

 

V.              Public Comment

Lynn Watson of 86 Plymouth expressed concerns regarding the impact of sudden oak death on the community.  Discussion ensued regarding this issue and it was suggested that private citizens contact the county roads/public works departments directly.

Cathie Anderson read a letter of thanks from the Fire Department for sponsoring youth activities at the Pancake Breakfast.

 

    VI.        Consent Items

A.       Approval of Minutes

1.Minutes of May 8, 2007

A motion was made by Aimee Crawford, seconded by Fred Meyer to approve the minutes of the May 8, 2007 meeting as submitted.

The motion was approved.  Ayes:  4  Nays:  0  Absent:  1

 

B.              Payment of Claims

A motion was made by Fred Meyer and seconded by Aimee Crawford to approve warrants requests G2006-2007-019 (R&P-June) $21,098.79, W2006-2007-013 (Water-June) $15,755.71, and S2006-2007-011 (Sewer-EIR) $7,856.96.

The motion was approved.  Ayes:  4  Nays:  0  Absent:  1

 

C.              Administrative and Financial Report

Ms. Doran-Girard requested that all receipts for the June 30 year-end be submitted prior to the next regular Board meeting in order to process the year-end closing.

 

 

Camp Meeker Recreation and Park District

Board of Directors Meeting Minutes

June 12, 2007

Page Two

 

D.              Dam/Creek Restoration Project

 

1.Permit Fees

A motion was made by Fred Meyer and seconded by Aimee Crawford to approve warrant requests D2006-2007-003 (Dam Permit Fees) $5,107.51.

The motion was approved.  Ayes:  4  Nays:  0  Absent:  1

 

It was agreed that agenda item VII- CLOSED EXECUTIVE SESSION would be moved to the end of the meeting.

 

IX.      ACTION AGENDA

 

A.    RESOLUTION 2007-004:  PROPOSED AMMENDMENTS TO SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY JOINT POWERS AGREEMENT.

DESCRIPTION:  Since SDRMA’s inception in 1986, there has been a provision in the JPA that specified, in addition to membership dues, SDRMA would pay an annual administration fee of 1% of members’ annual net premium to CSDA.  The JPA amendment that is being proposed and recommended would eliminate the administrative fee provision to CSDA.  The documents are to be returned to SDRMA by September 30, 2007.  After discussion, it was agreed no further review by counsel is needed.

 

ACTION:  A motion was made by Fred Meyer and seconded by Gary Helfrich to The Board approve Resolution 2007-004 amending the SDRMA/CSDA Joint Powers Agreement and authorize the Board President to sign the 6th amended JPA.

The motion was approved.  Ayes:  4  Nays:  0  Absent:  1

 

B.    RESOLUTION 2007-005: REVIEW OF INSURANCE COVERAGE LIMITATIONS FOR

THE FISCAL YEAR 2007-2008; AND, APPROVAL OF COVERAGE LIMITATIONS AND CARRIER PAYMENT.

DESCRIPTION:  The Board reviewed insurance coverage limitations by SDRMA for the fiscal year 2007-2008 and discussed coverage limitations of 5 million as well as the carrier fees for various levels of coverage.

 

ACTION:  A motion was made by Fred Meyer and seconded by Aimee Crawford to The Board approve Resolution 2007-005 approving SDRMA coverage limitations of 5 million and payment of premium of $6,898.77 for the fiscal year.

The motion was approved.  Ayes:  4  Nays:  0  Absent:  1

 

 

 

 

 

 

 

 

 

 

Camp Meeker Recreation and Park District

Board of Directors Meeting Minutes

June 12, 2007

Page Three

 

 

C.    RESOLUTION 2007-006:  REVIEW AND ADOPTION OF THE PRELIMINARY BUDGET FOR THE FISCAL YEAR JULY 1, 2007 – JUNE 30, 2008.

DESCRIPTION:  The Board reviewed and discussed the preliminary budget for fiscal year July 1, 2007 through June 30, 2006.  Board member Helfrich asked Brelje and Race and the water operator, Russian River Utility, to review the capital replacement schedules prior to approval of the final budget in September.

 

ACTION:  A motion was made by Fred Meyer and seconded by Gary Helfrich to approve Resolution 2007-006 approving the preliminary budget for the fiscal year July 1, 2006 - June 30 2007.

The motion was approved.  Ayes:  4  Nays:  0  Absent:  1

 

D.    RESOLUTION 2007-007:  ADJUSTMENTS TO 2006-2007 BUDGET

DESCRIPTION:  The Board reviewed adjustments to the 2006-2007 budget that are necessary to accommodate unanticipated vendor payments.

ACTION:    A motion was made by Gary Helfrich and seconded by Fred Meyer to approve Resolution 2007-007 approving the budget adjustments for the fiscal year July 1, 2006 - June 30 2007.

The motion was approved.  Ayes:  4  Nays:  0  Absent:  1

 

E.    SETTING OF PUBLIC HEARING ON THE DRAFT SUPPLEMENTAL EIR TO THE 2002 CAMP MEEKER/OCCIDENTAL WASTEWATER RECLAMATION PROJECT EIR.

DESCRIPTION:  At it’s May 8, 2007 meeting, the Board voted to authorize Brelje and Race to release the Draft Supplemental Environmental Impact Report (“Draft Supplemental EIR”) to the 2002 Camp Meeker/Occidental Wastewater Reclamation Project EIR (2002 EIR), concurrently with commencement of a 90-day public review and comment period in accordance with the requirements of the California Environmental Quality Act (“CEQA”).  Brelje and Race released the Draft Supplemental EIR on May 16, 2007.

 

ACTION:  After discussion, a motion was made by Gary Helfrich and seconded by Fred Meyer to set July 21 as the date of the public meeting on the Draft SIR.  The meeting will be from 10 a.m. until noon at the Camp Meeker Firehouse.

The motion was approved.  Ayes:  4  Nays:  0  Absent:  1

 

 

 

 

 

 

 

 

 

 

 

 

 

Camp Meeker Recreation and Park District

Board of Directors Meeting Minutes

June 12, 2007

Page Four

 

F.    SALE OF PARCEL TO ST. DOROTHY’S EPISCOPAL SCHOOL.

DESCRIPTION:  Camp Meeker recently acquired four parcels pursuant to the Sonoma County Tax Collector’s sale.  The Board discussed selling one parcel to St. Dorothy’s Episcopal School on the following terms:

1.     Payment by St. Dorothy’s of Camp Meeker’s costs to acquire the parcel at tax sale, plus a proposed “handling” fee equal to its estimated attorney’s fees and costs to complete and record the transaction;

2.     Parties agree that Camp Meeker will provide no warranty of title and no title insurance, and;

3.     As further consideration, St. Dorothy’s will grant to Camp Meeker an easement over the parcel for that portion on which exists a path available to the public for recreational use, i.e., hiking, exercise and so forth.

 

ACTION:  The Board appointed a subcommittee of Gary Helfrich and Aimee Crawford to complete negotiations and review a simple easement prepared by District Counsel, Malcolm Manwell’s office.  The subcommittee will report at the July meeting.

 

G.    POST OFFICE RELOCATION AND RELATED ISSUES

DESCRIPTION:  The Board discussed relocation of the post office facility to the existing District Office/Recreation Center facility and agreed upon the necessity of facilities for an office for the District.

ACTION:  Fred Meyer will research and come back with ideas at the July meeting.

 

 

H.    ANDERSON HALL UPGRADE PROJECT

DESCRIPTION:  The Board discussed the current status of the Anderson Hall upgrade project and its completion.  Rich Ingram reported as to the progress of punch list items and advised that Sonoma County PRMD had done the ADA inspection.  There are a few items in need of correction.

 

ACTION:  The Board took no further action regarding the Anderson upgrade project and its completion.

 

X.       MONTHLY REPORT OF WATER SYSTEM OPERATOR

 

DESCRIPTION: Hal Wood reported that Russian River Utility will donate $300 for the installation of the caps at Anderson Hall.  Fred Meyer asked about leaks on Market and Redwood.  Hal advised that it will be necessary to dig the street up to fix the leak on Redwood.

 

 

 

 

 

 

 

 

Camp Meeker Recreation and Park District

Board of Directors Meeting Minutes

June 12, 2007

Page Five

 

XI.      DIRECTORS REPORTS

Cathie Anderson informed the Board that she had the contact information of a contractor if lighting repairs were needed at Anderson Hall.

Gary Helfrich informed the Board that he feels the time has come to initiate a dialogue with Occidental Community Services regarding a merger of the Districts.  He stated that he feels it makes sense and that the combined districts would end up with a powerful local government.  It was agreed that this will be an agenda item in July.

 

VII.     CLOSED/EXECUTIVE SESSION

At 8:20 p.m., the Board adjourned to closed session as follows:

 

A.  CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION

(Subdivision c., Government Code Section 54956.9)

 

B.  CONFERENCE WITH LEGAL COUNSEL-PUBLIC ACCESS TO TOWER SITE

(Government Code Section 54957)

 

VIII.  ADJOURN CLOSED SESSION

Closed session was adjourned at 8:30 p.m. and Vice-President Cathie Anderson reported that no action was taken.

 

XII.     ADJOURNMENT

 

As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, seconded by Gary Helfrich to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.

The motion was approved.

Ayes:  4  Nays:  0  Absent:  1

 

The meeting adjourned at 9:40 p.m.

 

Respectfully submitted,

 

 

 

 

Cheryl Doran-Girard

 

 

Rev. 7.5.07