Minutes
Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, July 10, 2007, 7:00 pm
ANDERSON HALL, CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order at 7:00 p.m. by Lori Ford, Board President.
II. Roll Call
Directors Lori Ford, Aimee Crawford, Gary Helfrich and Fred Meyer were present. Director Cathie Anderson was absent.
III. Approval Of Agenda
A motion was made by Gary Helfrich, seconded by Fred Meyer to approve the agenda as written.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. Statements Of Abstention
There were no statements of abstention.
V. Public Comment
There was no public comment.
VI. Consent Items
A. Approval of Minutes
1.Minutes of June 12, 2007
A motion was made by Aimee Crawford, seconded by Gary Helfrich to approve the minutes of the June 12, 2007 meeting as submitted.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
B. Payment of Claims
A motion was made by Fred Meyer and seconded by Aimee Crawford to approve warrants requests G2006-2007-020 (R&P-June) $5,135.99, G2007-2008 (R&P-July) $652.93, W2006-2007-015 (Water-June) $11,008.12 W2007-2007-001 (Water-July) $7,898.88, and S2006-2007-012 (Sewer-EIR) $23,107.13.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
C. Administrative and Financial Report
Ms. Doran-Girard reported about various administrative matters including progress of flat charge billing and year-end processing.
D. Dam/Creek Restoration Project
There was no report regarding this project.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
July 10, 2007
Page Two
VII. PRESENTATION: COMMUNITY EMERGENCY RESPONSE PROGRAMS
Jennifer Schlecht, a Camp Meeker resident, expressed concern regarding community preparedness for disasters such as wildfires, flood and earthquake. She introduced Jim Bray from the Office of Emergency Services for Sonoma County and Paul Hess of the City of Santa Rosa. These individuals made a detailed presentation to the Board regarding various volunteer efforts for disaster assistance and preparedness.
VIII. ACTION AGENDA
A. UPDATE SALE OF PARCEL TO ST. DOROTHY’S EPISCOPAL SCHOOL.
DESCRIPTION: Camp Meeker recently acquired four parcels pursuant to the Sonoma County Tax Collector’s sale. The sub-committee appointed by the Board discussed the progress of selling one parcel to St. Dorothy’s Episcopal School on the following terms:
1. Payment by St. Dorothy’s of Camp Meeker’s costs to acquire the parcel at tax sale, plus a proposed “handling” fee equal to its estimated attorney’s fees and costs to complete and record the transaction;
2. Parties agree that Camp Meeker will provide no warranty of title and no title insurance, and;
3. As further consideration, St. Dorothy’s will grant to Camp Meeker an easement over the parcel for that portion on which exists a path available to the public for recreational use, i.e., hiking, exercise and so forth.
Katie Evenbeck, executive director at St. Dorothy’s advised that public trail access and financial considerations are a matter to be addressed by the St. Dorothy’s board of directors and their legal counsel. Subcommittee members and St. Dorothy’s staff will meet this week to further discuss this matter.
ACTION: The Board did not take action regarding the sale and terms of the sale.
B. UPDATE POST OFFICE RELOCATION AND RELATED ISSUES
DESCRIPTION: Fred Meyer reported regarding relocation of the post office facility to the existing District Office/Recreation Center facility and solutions for office space for the District’s administrative needs. Discussion included use of the generator shed (building in progress) and renovating space under the district office building. Fred will continue information gathering and report next month.
ACTION: The Board did not take action on this item.
C. ANDERSON HALL UPGRADE PROJECT
DESCRIPTION: The Board discussed the current status of the Anderson Hall upgrade project and its completion. Aimee Crawford reported that Brelje and Race has not prepared a full list of the things that need completion including the county inspector’s punch list. Tom Gonnella will be handling the toilet retrofit. Discussion ensued.
ACTION: The Board did not take further action regarding the Anderson Hall upgrade project and its completion.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
July 10, 2007
Page Three
D. MERGER OCCIDENTAL COMMUNITY SERVICES DISTRICT AND CAMP MEEKER RECREATION AND PARK DISTRICT
DESCRIPTION: The Board discussed initiating a dialogue with OCSD regarding a merger of both Districts into one community services district.
ACTION: No action was taken. The Board only discussed various aspects of this issue.
E. LIEN APN 075-260-024, MONICA REID AND DONALD GROVES FOR WATER SERVICES
DESCRIPTION: The Board reviewed and discussed authorization of a lien against APN 075-260-024 owned by Monica Reid and Donald Groves for water services provided in the amount of $459.00 at 81 Sylvania.
ACTION: A motion was made by Fred Meyer and seconded by Gary Helfrich to authorize filing of lien against property at 81 Sylvania, APM 075-260-024.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
F. DAM REMOVAL AND RESTORATION UPDATE
DESCRIPTION: The Board discussed the progress of the dam removal and creek restoration. The Goldridge Conservation District is preparing application for state grant funding. Questa Engineering has contacted the District regarding payment for services. Aimee Crawford advised that it was her understanding that these fees would be paid from the NOA grant and that they were advancing 25K.
PROPOSED ACTION: No action was taken.
IX. MONTHLY REPORT OF WATER SYSTEM OPERATOR
Jamie of Russian River Utility staff, water system operator, reported that operations are going smoothly.Leaks at Market Street and Redwood have been investigated and repaired where needed. He expressed concern regarding the 13% water loss and feels there could be a leak. He suggested also that the joint subcommittee Camp Meeker and OCSD meet to discuss various issues.
X. DIRECTORS REPORTS
Lori Ford reported that the Russian River Sanitation is holding a public hearing, additional correspondence has been received from Lloyd Giacomini, and that three signs have been made to inform the community of the EIR public hearing on 7/21. Dates for the SOD “Chipper Day” were discussed and would be confirmed pending Anderson Hall availability.
Lastly, she requested a closed session agenda item for the August meeting to discuss representation issues.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
July 10, 2007
Page Four
XI. CLOSED/EXECUTIVE SESSION
No closed executive session was held
XII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, seconded by Fred Meyer to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1
The meeting adjourned at 9:40 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 8/7/2007