MINUTES

February 13, 2007

I. Call To Order: Lori Ford, Board President, called the meeting to order at 7:06 p.m.

II. Roll Call: Present: Directors Lori Ford, Gary Helfrich, Cathie Anderson, Aimee Crawford. Fred Meyer was absent.

III. Approval of Agenda: A motion by Gary Helfrich, and seconded by Cathie Anderson to approve agenda as submitted. Vote: 4 Ayes, 1 Absent.

IV. There were no Statements of Abstention.

V. Public Comment: Linnea Tennison asked if the chairs in Anderson Hall could be replaced. Cathie Anderson replied that before that can happen, a strategy is needed to prevent the stealing of new chairs. Linnea also asked about efforts to clear out the dead tan oaks in and around town. Gary Helfrich stated that Fred Meyer is in touch with California Department of Forestry about this issue. CDF is working on a project to remove the dead trees. The CDF contact is Deanna Baxman.

VI. Consent items:

A. Approval of Minutes: A motion made by Aimee Crawford, and seconded by Cathie Anderson to approve the minutes of the regular meeting held on January 9, 2007 as submitted. Vote: 4 Ayes, 1 Absent.

B. Payment of Claims: Due to inaccuracies in the records, it was agreed that payment of claims be tabled until the March meeting. Vote: 4 Ayes, 1 Absent.

C. Financial Report: Discussion was initiated as to the effective use administrative time for grant applications. Lori Ford will further research. No other report was given.

VII. Action Agenda:

A. Anderson Hall Update:

i. Progress Payment: Sarah Yardley of Brelje and Race requested approval of progress payment to Fieldstone Construction. Due to lack of documentation of the amount due, the Board agreed to table the payment until the March meeting. 4 Ayes, 1 Absent.

ii. Notice of Completion: Sarah Yardley requested approval of the Notice of Completion as the project is substantially done. A discussion of need for punch list to be completed before NOC is filed ensued. A motion made by Gary Helfrich, and seconded by Cathie to authorize Brelje and Race to file the Notice of Completion when all items on the proposed punch list are resolved. 4 Ayes, 1 Absent.

iii. Payment of Retention: The Board discussed the need for punch list to be complete before retention is paid. A motion made by Gary Helfrich, and seconded by Cathie Anderson to authorize payment of payment of the retention when all punch list items are resolved and 35 days after filing of the Notice of Completion. 4 Ayes, 1 Absent.

Camp Meeker Recreation and Park District

Regular Meeting Minutes

February 13, 2007

Page Two

iv. Door: Gary stated that the construction of the door was substandard and needs to be fixed. At present, it is not possible for most people to lock the door.

v. Railing: The Board discussed the construction of the railing. Board members expressed concern that the railing does not conform to the other construction and that it may not be ADA compliant as well because it is not possible to grip the railing appropriately.

vi. Top of Wall: Linnea Tennison expressed her concern the top of the retaining wall presents a fall hazard.

vii. Posts From Old Gate: Linnea Tennison requested that the redwood posts be utilized somewhere in the construction.

B. Dutch Bill Dam Removal, Beach Improvements and Creek Restoration:

i. Discussion of Grant Funding Sources. Lori Ford presented an update from Syd Temple of Questa that the estimated cost for removal would be $180,000. Lori and Aimee Crawford will meet with Syd and Leah Mahan of NOAA to discuss project funding and management.

ii. Resolution 2007-001: A motion was made by Gary Helfrich and seconded by Cathie Anderson to authorize the Board President to review and sign an application for a Federal NOAA grant for dam removal, bridge replacement, beach improvements and creek restoration. 4 Ayes, 1 Absent.

C. Wastewater System: Camp Meeker-Occidental Draft Supplemental Environmental Impact Report:

i. Supplemental Engineering Report: The report is due at the end of March 2007. Brenda Adelman asked if cost estimates would be included in the Draft Subsequent Environmental Impact Report. Justin Witt of Brelje and Race stated that an economic analysis of the project would be included in the Camp Meeker-Occidental DSEIR. Brenda asked if the cost figures in the DSEIR would be inclusive of the irrigation project the Sonoma County Water Agency currently has in environmental review. Justin replied that it would. Gene Koch asked if there would be grinder pumps located at each residence. Lori Ford replied that issue would be discussed in the DSEIR.

ii. Timeline: Justin Witt provided an updated timeline. The DEIR be released 30 days after the SCWA DEIR for the irrigation project. In all probability, the report will be available by end of March 2007. Discussion ensued regarding publication of the DEIR on the CM website. There will be a public meeting and 45-day comment period.

iii. Notification of Public Meeting: Lori asked Justin to send her a hard

copy of the list of mailing addresses so that it can be reviewed for accuracy. The meeting date will also be published in the Sonoma West Times and News. Aimee Crawford suggested that a painted sign be posted similar to that posted for fire department dinners. Gary Helfrich said he would look into that.

Camp Meeker Recreation and Park District

Regular Meeting Minutes

February 13, 2007

Page Three

D. Post Office Rental Service Contract: Fred Meyer is handling this. No report.

VIII. Monthly report of District Engineers, Brelje & Race: Sarah Yardley stated there was no further report as all items were covered in previous discussions.

IX. Monthly Report from Water System Operator, Russian River Utility:

Hal Wood of Russian River Utility reported that one-year of data relative to Occidental and Camp Meeker usage will be complete in three months. At that time, costs will be reallocated based on actual use. Baseline turbidity for the system has been established. Discussion ensued regarding a customer lien that must be paid off before the customer can close escrow on a home sale. Lori Ford will follow up with the customer’s title company and resolve.

X. Director’s Reports:

a. Lori Ford’s continued contact with Public Works resulted in the sweeping of the roads last month. The Board and members of the public expressed appreciation for Lori’s efforts. Potholes will not be repaired until next spring. Lori is also following up with PGE to get the debris left by Davey Tree cleared up. She is working with Bob Lawson to extend the FEMA grant for 24 months until replacement of the Tower Road Bridge is decided.

b. Cathie requested that storage in the Recreation Building be cleaned up. Cathie has located another individual that owes community service hours to help out with Camp Meeker maintenance. This person will sweep off Anderson Hall and the Recreation Building and remove blackberry bushes.

XI. Adjournment: A motion made by Gary Helfrich and seconded by Cathie Anderson to adjourn the regular meeting of the Board of Directors. The motion was approved.

The meeting was adjourned at 8:30 PM

Respectfully Submitted by:

Aimee Crawford, Secretary/Treasurer

/cdg rev. 3/7/2007