Minutes Of the
Regular Public Meeting of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, December 11, 2007, 7:00 pm
ANDERSON HALL, CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order by President Ford at 7 p.m.
II. Roll Call
Directors Lori Ford, Cathie Anderson, Aimee Crawford, and Gary Helfrich were present. Director Meyer was absent.
III. Approval Of Agenda
A motion was made by Aimee Crawford, seconded by Gary Helfrich to approve the agenda.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. Statements Of Abstention
There were no statements of abstention.
V. Public Comment
Holly Gustafson addressed the Board regarding global climate change, Gene Koch commented on the SEIR process, Lynn Watson suggested Board adoption of a precautionary principle, and Bill Wadsworth addressed the Board regarding the Public Records act.
VI. Consent Items
A. Approval of Minutes
1. Minutes of November 13, 2007
There being no corrections to the November 13 minutes, a motion was made by Aimee Crawford, seconded by Cathie Anderson to approve the minutes of the November 13, 2007 meeting.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
B. Payment of Claims
Cathie Anderson inquired regarding items relative to legal fees and other costs listed on the warrant requests, a motion was made by Gary Helfrich and seconded by Cathie Anderson to approve warrants requests G2007-2008-011 (R&P-December) $3,303.09, W2007-2008-006 (Water-December) $10,419.05, and S2007-2008-006 (Sewer-EIR) $12,908.00.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
C. Approval of Journal Entries
There were no journal entries to be approved.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
December 1, 2007
Page Two
D. Administrative and Financial Report
Ms. Doran-Girard read a letter from the District’s auditor, Larry D. Johnson regarding changes in audit standards beginning 6/30/2008 that will require 15-20% additional audit time and resulting increases of audit costs for the fiscal year ending 6/30/2008.
VII. Oaths of Office
Aimee Crawford, Board Secretary, administered oaths of office to Lori K. Ford and Catherine Anderson who were appointed by the Board of Supervisors as there were no other candidates in the November 6 election.
VIII. ACTION AGENDA
A. ELECTION OF BOARD OFFICERS
DESCRIPTION: The Board discussed nomination and voting for members to fill the positions of President, Vice-President and Secretary-Treasurer for the calendar year 2008.
ACTION: The Board will elect a slate of officers for the 2008 calendar year at the January 8 meeting.
B. REVIEW WATER ACCOUNT POLICY
DESCRIPTION: The Board briefly discussed policy recommendations from the Water Operator with respect to customer billing situations and arrearages.
ACTION: The Board tabled adoption of the policies related to customer billing situations and arrearages until January 8, 2008.
C. LAND LEASE AGREEMENT –VERIZON WIRELESS
DESCRIPTION: The Board briefly reviewed a proposal and lease agreement from Verizon Wireless relative to an option to lease land and a lease of land for a wireless tower on Rec and Park property. After considerable discussion and community comment, Gary Helfrich and Fred Meyer were appointed as a subcommittee to research and develop further information for the Board and community.
ACTION: The Board took no action on the proposed land lease agreement and/or option.
IX. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION: Hal Wood of Russian River Utility, Water System Operator, reported regarding operations for the current month. He estimates that the joint costs are presently 70%-30%. He further informed the Board that operations are going well with no leaks and lost production
average is about 10% per year. It was suggested that the Fire Department check the hydrants.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
December 11, 2007
Page Three
X. DIRECTORS REPORTS
Aimee Crawford informed the Board that Syd Temple of Questa advises the plans for the dam removal-creek restoration will be complete by January. He will present these at the February
Board meeting. She also reported regarding various conversations with Leah Mahan and Lisa Huellette regarding grants and financial issues.
Aimee further informed the Board that the Russian River EIR was certified today.
XI. UPDATE AND DISCUSSION OF FINAL PAYMENT REQUEST FROM FIELDSTONE ON THE ANDERSON HALL ADA IMPROVEMENT WORK.
DESCRIPTION: The Board received the final payment request from Fieldstone on the Anderson Hall ADA work. The final pay request was $17,591.06. The Board deferred action until after consideration in Executive Session.
ACTION: Following Executive Session, the Board returned to open session and took the following Action relative to this item: The Board approved 35% of the request as final payment. A motion was made by Aimee Crawford, seconded by Gary Helfrich to approve 35% of the requested amount or $6,156.87 as final payment to Fieldstone Construction for work on the Anderson Hall ADA project. The District’s attorney was directed to communicate that offer to settle. The motion was approved. Ayes: 4 Nays: 0 Absent: 1
XII. CLOSED/EXECUTIVE SESSION
The Board adjourned to closed session at 8:12 p.m.
A. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION
(Subdivision c., Government Code Section 54956.9)
There were two matters considered.
B. RETURN TO OPEN SESSION:
The Board returned to open session at 8:39 p.m. Action taken on the Fieldstone item (XI, above) is explained under that Item. Cathie Anderson is to contact the potential litigant in the second matter to work towards settlement.
XIII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Aimee Crawford, seconded by Gary Helfrich to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1
The meeting adjourned at 8:41 p.m.
Respectfully submitted, Cheryl Doran-Girard
Rev. 2008-01-04