Minutes
Of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Tuesday, August 14, 2007, 7:00 pm
ANDERSON HALL, CAMP MEEKER, CALIFORNIA
I. Call To Order
The meeting was called to order at 7:00 p.m. by Lori Ford, Board President.
II. Roll Call
Directors Lori Ford, Cathie Anderson, Aimee Crawford, Gary Helfrich and Fred Meyer were present.
III. Approval Of Agenda
A motion was made by Cathie Anderson, seconded by Aimee Crawford, to approve the agenda as written.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
IV. Statements Of Abstention
There were no statements of abstention.
V. Public Comment
Bill Wadsworth, an Occidental resident, related various opinions relative to water conservation practices, 2003 rate structures and climate change.
VI. Consent Items
A. Approval of Minutes
1. Minutes of July 10, 2007
A motion was made by Gary Helfrich, seconded by Fred Meyer to approve the minutes of the July 10, 2007 meeting as submitted.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
2. Minutes of July 21, 2007
A motion was made by Gary Helfrich, seconded by Fred Meyer to approve the minutes of the July 21, 2007 meeting as submitted.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
3. Minutes of August 1, 2007
A motion was made by Aimee Crawford, seconded by Cathie Anderson to approve the minutes of the August 1, 2007 meeting as submitted.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
August 14, 2007
Page Two
B. Payment of Claims
A motion was made by Aimee Crawford and seconded by Gary Helfrich to approve warrants requests G2007-2008-003 (R&P-August) $4,836.01, W2007-2008-002 (Water-August) $10,678.66 and S2007-2008-001 (Sewer-EIR) $14,808.36.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
C. Administrative and Financial Report
Ms. Doran-Girard reported about various items of correspondence and projects in process.
D. Dam/Creek Restoration Project
VII. ACTION AGENDA
A. UPDATE SALE OF PARCEL TO ST. DOROTHY’S EPISCOPAL SCHOOL.
DESCRIPTION: The sub-committee appointed by the Board discussed the progress of selling one parcel to St. Dorothy’s Episcopal School. The idea was to tie into the sale the concurrent right of the public to use an existing trail over the parcel and over the St. Dorothy's lands adjacent to it. Gary Helfrich reported that the District did not need to acquire the easement over the St. Dorothy's portion of the trail, because the trail is already in public ownership. Cost of the parcel at tax sale was $2,100. Gary has distributed a copy of the deed for inclusion in District files. If the sale goes through to St. Dorothy's the plan is for it to reimburse the District for its actual cost of acquisition, plus actual costs of the transfer, including a reasonable attorneys fee to supervise the conveyance and draft whatever documentation is needed.
ACTION: The Board did not take action regarding the sale and terms of the sale at this Meeting.
B.
C. UPDATE POST OFFICE RELOCATION AND RELATED ISSUES
DESCRIPTION: The Board discussed a relocation of the post office facility to the existing District Office/Recreation Center facility and solutions for office space for the District’s administrative needs at the firehouse. Gary Helfrich will assist Fred Meyer in preparing a working proposal for district office space and related emergency vehicle access.
ACTION: The Board did not take action on this item.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
August 14, 2007
Page Three
D. ANDERSON HALL UPGRADE PROJECT
DESCRIPTION: The Board discussed the current status of the Anderson Hall upgrade project and its completion. Aimee Crawford and Gary Helfrich advised that it will be necessary to totally replace the existing railing to avoid awkward transitions. Estimated costs are $17K.
Rich Ingram presented change order #4 for guard rail extensions for Fieldstone Construction and bathroom door modifications at an additional cost of $2,200.00. The subcommittee recommended approval of change order #4.
ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson to approve change order #4 for Fieldstone Construction at a cost of $2,200.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
E. JOINT POWERS AGREEMENT OCCIDENTAL COMMUNITY SERVICES DISTRICT AND CAMP MEEKER RECREATION AND PARK DISTRICT WATER SUBCOMMITTEE
DESCRIPTION: The Board discussed a meeting OCSD subcommittee regarding water issues and it was agreed that a letter would be sent advising that a JPA meeting should be scheduled. Gary Helfrich will contact OCSD. An agenda will be developed and posted for CMRP. Occidental will be responsible for posting their agenda.
ACTION: The Board directed that a meeting for the joint subcommittee be scheduled, agenda written and posted.
F. FUNDING OF “CHIPPER DAY” EXPENSES
DESCRIPTION: The Board discussed costs related to SOD “Chipper Day.” Gary Helfrich stated that meetings and printed materials relative to this event should clearly state who is responsible for what tasks and that CMR&P is not involved in taking trees down. It was estimated that $2000.00 would cover costs for this event.
ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson to authorize “Chipper Day” expenses up to $2,000.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
.
G. DAM REMOVAL AND RESTORATION UPDATE
DESCRIPTION: The Board discussed the progress of the dam removal and creek restoration including issues related to permitting and CEQA. Aimee Crawford advised that the possibility of Coastal Conservancy and Fish and Game grants would substantially defray the costs. Permits are underway and Questa is preparing a checklist relative to CEQA requirements.
ACTION: The Board did not take action regarding this matter.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
August 14, 2007
Page Four
H. CORRESPONDENCE FROM BILL WADSWORTH RELATIVE TO CMRP/OCSD WATER AGREEMENTS.
DESCRIPTION: The Board reviewed correspondence from Bill Wadsworth regarding Camp Meeker/Occidental Joint Water Operations and requests for operations information.
The Board discussed recovery of staff time costs for providing in-depth information and scope of what the district is legally obligated to provide to the public.
ACTION: A motion was made by Gary Helfrich, seconded by Fred Meyer to refer items 1-6 to counsel for legal review; Russian River Utility will provide information requested in item 7 and item 8 is not public record.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
I. BARRY AND PHYLLIS RODGERS APPLICATION TO APPROPRIATE WATER BY PERMIT.
DESCRIPTION: The Board reviewed a Notice of Application to Appropriate Water by Permit filed by Barry and Phyllis Rodgers. Aimee Crawford indicated that she would contact and report back to the Board regarding this issue
ACTION: The Board did not take further action regarding this matter.
J. SDRMA ELECTION RESOLUTION 2007-010
DESCRIPTION: The Board agreed to review information provided by SDRMA and cast a ballot by resolution to elect three (3) Board members from a selection of nine candidates at the September meeting.
ACTION: Approval of resolution 2007-010 electing SDRMA Board members was deferred until the September Board meeting.
K. LEGAL REPRESENTATION ISSUES.
DESCRIPTION: The Board and legal counsel discussed problems
in communications and how the Board and the legal team can improve turn around
and improve responsiveness.
ACTION: The Board agreed that draft agendas, meeting
minutes and other issues would be forwarded to counsel on Monday of the week
prior to the proposed Board meeting to allow sufficient time for legal review
and response. Discussions regarding
systems to improve communications will continue.
Camp Meeker Recreation and Park District
Board of Directors Meeting Minutes
August 14, 2007
Page Five
IX. MONTHLY REPORT OF WATER SYSTEM OPERATOR
DESCRIPTION: Hal Wood of Russian River Utility reported on operations for the current month and advised that the security person at the Baumert tank carries a rifle. He also reported that loss production has improved. The Board inquired about the progress of preparation of a Capital Improvement Plan. Discussion ensued regarding painting of the tanks.
X. DIRECTORS REPORTS
Lori Ford requested that the EIR Board left up be taken down. After discussion, it was agreed that Ken Wason will be hired to complete the repairs to the swings.
Fred Meyer reported that he has spoken with PGE regarding the street light above the Post Office twice over the course of the last few months and no action has been taken. Fred will also follow up on the electric meter down at the old pump.
XI. CLOSED/EXECUTIVE SESSION
The Board
adjourned to closed session at 8:25 p.m.
A. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL
LITIGATION
(Subdivision c., Government Code Section 54956.9)
B. CONFERENCE WITH LEGAL COUNSEL-PUBLIC
ACCESS TO TOWER SITE
(Government Code Section 54957)
XII. ADJOURN CLOSED SESSION
Closed session was adjourned at 8:50 p.m. President Ford announced that the District’s attorney, Malcolm Manwell, has been authorized to contact the property owners relative to access to the Tower site; and, additionally, begin work to institute litigation in this matter.
XIII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, seconded by Fred Meyer to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0
The meeting adjourned at 8:53 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 08.31.07