Minutes Of The
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
April 10, 2007
I. CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Lori Ford, Board President.
II. ROLL CALL
Directors Lori Ford, Aimee Crawford, Gary Helfrich and Fred Meyer were present. Director Cathie Anderson was absent.
III. APPROVAL OF AGENDA
A motion was made by Gary Helfrich and seconded by Aimee Crawford to approve the
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. STATEMENTS OF ABSTENTION
There were no statements of abstention.
V. PUBLIC COMMENT
There was no public comment.
VI. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of March 13, 2007
A motion was made by Gary Helfrich, seconded by Aimee Crawford to approve the minutes of the March 13, 2007 meeting as submitted.
2. Minutes of March 17, 2007
A motion was made by Gary Helfrich, seconded by Aimee Crawford to approve the minutes of the March 17, 2007 meeting as submitted.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
B. Payment of Claims
A motion was made by Gary Helfrich and seconded by Fred Meyer to approve warrants requests G2006-2007-017 (R&P-April) $2,684.02, W2006-2007-011 (Water-April) $11,166.08, and S2006-2007-009 (Sewer-EIR) $19,119.61.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
Camp Meeker Recreation and Park District
Minutes of Regular Public Meeting
April 10, 2007
Page Two
C. Financial and Administrative Report
Cheryl Doran-Girard advised the Board that a number of items would be placed on the May agenda for approval including motions relative to the November 2007 election and the 2007-2008 preliminary budgets. Paperwork for the insurance renewals is in process.
VII. ACTION AGENDA
A. ANDERSON HALL UPGRADE PROJECT
DESCRIPTION: The Board reviewed recent meetings between the contractor, Brelje and Race and District legal counsel, Malcolm Manwell. These meetings resulted in the preparation of an expanded punch list that was reviewed by Rich Ingram for the Board.
ACTION: After considerable discussion of the immediate need to address issues relevant to successful completion of the Anderson Hall construction project negotiations with the contractor, a motion was made by Fred Meyer, seconded by Aimee Crawford to amend the meeting agenda to include Board consideration of these items.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
After subsequent discussion, a motion was made by Gary Helfrich, seconded by Fred Meyer to approve 1.) Items 1-19 of the punch list excluding item #18 and the item relative to the rocks; 2.) Allow notice of completion to be filed after engineers and Board subcommittee review completion work; 3.) Approve an agreed portion of progress payment #3 in the amount of $2,684.82 to Fieldstone Construction; and 4.) Authorize the subcommittee to spend up to $3,140.00 to resolve items 1-5 omitting item #3—resolution of toilet design defects.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
B. REQUEST FOR FUNDING: YOUTH ACTIVITIES VOLUNTEER FIRE DEPARTMENT PANCAKE BREAKFAST.
DESCRIPTION: The Board reviewed a request to fund proposed youth activities at the Volunteer Fire Department Pancake breakfast scheduled for the end of May in the amount of $400.00.
ACTION: A motion was made by Gary Helfrich, seconded by Aimee Crawford to approve the request for $400.00 to fund youth activities at the Fire Department pancake breakfast.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
Camp Meeker Recreation and Park District
Minutes of Regular Public Meeting
April 10, 2007
Page Three
C. SUDDEN OAK DEATH PROGRAM
DESCRIPTION: The Board reviewed Lori Ford’s recent meetings regarding the removal of Camp Meeker trees and debris. Among the items discussed was a two-day “chipper weekend” that could be sponsored by the District. The chipper cost would be $1,000/day. It was suggested that a community meeting be held to educate the community about this issue and further information be provided at the Volunteer Fire Department Pancake Breakfast with the weekend scheduled for June. The need for community co-ordination was discussed and members of the public related questions and concerns including tree removal and transport to the “chipper.”
ACTION: No action was taken.
D. CAMP MEEKER WASTEWATER RECLAMATION SUPPLEMENTARY DRAFT ENGINEERING REPORT.
DESCRIPTION: Rich Ingram of Brelje and Race distributed the report to the Board and advised that the report will be available at Brelje and Race (at cost yet to be determined), at the Occidental library and the Camp Meeker post office. Copies at the post office and library locations reports are “look-up” copies only. Individuals requiring a full copy must contact Brelje and Race.
Discussion ensued regarding release dates of the EIR. Malcolm Manwell, District counsel, advised that the District is proceeding with all due haste and will do all that is necessary to insure that the process is conducted the right way.
VIII. MONTHLY REPORT FROM WATER SYSTEM OPERATOR
Hal Wood advised that the combined Occidental/Camp Meeker joint operation of the water system has reached a year milestone and the costs were off less than 1% of original joint estimates of 32%/68%. Lori Ford stated that the paving was not well done and Hal will check on this issue and report to Fred Meyer who will report to the Board regarding the outcome of this inquiry.
IX. DIRECTORS REPORTS
Lori Ford asked Malcolm Manwell to provide legal research for overnight use of the Tower site and deeding a parcel to St. Dorothy’s with an easement for the District. She further inquired about the repair of the swings and Gary Helfrich responded that this task would be done by May 1. She went on to state that she had received a document that was copyrighted relative to a complaint over the sewer project. The copyright information indicated that it could not be distributed without permission of the author and there were further concerns regarding any Brown Act violation in distributing to the Board. Attorney Manwell will research and advise how to disseminate the information without any Brown Act implications. Lori also advised that correspondence addressed to the Board is included in the Board packet.
Camp Meeker Recreation and Park District
Minutes of Regular Public Meeting
April 10, 2007
Page Four
Aimee Crawford reported that conversations would be conducted with the Coastal Conservancy regarding the dam project. She will provide information in May.
X. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Fred Meyer, seconded by Gary Helfrich to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1
The meeting adjourned at 8:30 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 5/5/2007