Minutes of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Date: October 10, 2006 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
President Ford called the meeting to order at 7:00 p.m.
II. Roll Call
Directors Lori Ford, Cathie Anderson, Aimee Crawford, Gary Helfrich, and Fred Meyer were present.
III. Approval of Agenda
A motion was made by Gary Helfrich, and seconded by Aimee Crawford, to approve the agenda as written.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
There was no public comment.
VI. Consent Items
A. Approval of Minutes
1. Minutes of August 8, 2006
A motion was made by Gary Helfrich, and seconded by Fred Meyer, to approve the minutes as submitted.
The motion was approved. Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
2. Minutes of September 11, 2006
A motion was made by Fred Meyer, and seconded by Aimee Crawford, to approve the minutes as submitted.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
B. Payment of Claims
A motion was made by Fred Meyer, and seconded by Aimee Crawford to approve warrant requests G2006-2007-004 (R&P-October 2006) $7,318.34, G2006-2007-005 (R&P) $64.46, W2006-2007-004 (Water-October 2006) $11,340.55, and S2006/2007-002 (EIR) $7,965.00 for expenses for the month of October 2006 as submitted. The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
C. Financial & Administrative Report
Ms. Doran-Girard reported regarding miscellaneous items of correspondence received by the District, status of SCWA billings, the 2005-2006 ending audit, receipt by the State Controller’s office of the 2005-2006 report, and that the District newsletter would be prepared for presentation at the November meeting.
VII. ACTION AGENDA
A. UPDATE DAM PROJECT AND QUESTA ENGINEERING
DESCRIPTION: Syd Temple of Questa Engineering made a presentation of the proposed dam removal and creek restoration project and advised that the total cost is estimated at approximately $600, 000. The project includes replacement of the pedestrian bridge. Next steps in the process were discussed including estimated permit fees, funding sources, and status of NOAA funding. It was agreed that detailed plans would provide the Board with a more accurate estimate of costs and Questa was directed to proceed with plans under the current contract. Leah Mahan advised that funds could be obtained assist in this process.
B. LAND ACQUISTION TAX SALES PARCELS AND RELATED ISSUES
DESCRIPTION: The Board reviewed the progress of land acquisitions discussed from the County Assessor tax sale and related issues. The parcels under scrutiny are AP #s 075-163-001, 075-300-004, 075-142-008 and 075-130-024.
PROPOSED ACTION: The Board took no action on this matter.
C. APPROVAL OF CHANGE ORDERS FOR ANDERSON HALL UPGRADE PROJECT CONSTRUCTION PHASE
DESCRIPTION: The Board reviewed the change order presented by Rich Ingram of Brelje and Race for the Anderson Hall upgrade project.
PROPOSED ACTION: A motion was made by Aimee Crawford and seconded by Cathie Anderson to approve Anderson Hall Change Orders as presented.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
D. SWING REPLACEMENT –BEACH AREA
DESCRIPTION: The Board discussed replacement of the swings in the beach area and Gary Helfrich advised that the existing chains could be repaired in the course of regular maintenance.
PROPOSED ACTION: The Board took no action regarding replacement of the swings in the beach area.
E. UPDATE: GUARD RAIL ROAD REPAIRS AT BEACH PARKING LOT
DESCRIPTION: Fred Meyers advised that there is no report regarding the installation of a guardrail at the beach parking lot and repairs to the road at the entrance to the beach parking lot.
PROPOSED ACTION: The Board took no action regarding the guardrail at the beach parking lot and repairs to the road at the entrance to the beach parking lot.
VIII. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: Rich Ingram reported regarding the progress of construction at Anderson Hall and advised that the geo-technical engineers had visited to inspect the wall foundation and the bathroom has been gutted. Lori Ford will work with Brelje relative to interior paint colors, etc.
Mr. Ingram also reported that the Scoping Session scheduled for Saturday, October 14 at the firehouse at 10:00 am has been noticed. Ms. Girard will post the appropriate Brown Act notifications for OCSD and CMRP Board meeting attendance.
Board members will conduct set-up at 9:00 a.m.
IX. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
DESCRIPTION: Hal Wood of Russian River Utility, Water System Operator, reported regarding various repair items, as well as water loss discussed at last month’s meeting that has reduced over time as anticipated.
Lori Ford initiated a discussion regarding the taste of the water.
X. CELL TOWER RESEARCH AND INVESTIGATION
There was no report.
XI. DIRECTORS REPORTS
Lori Ford expressed concern regarding the continuing deterioration of the exit road from the post office. Ms. Doran-Girard was directed to arrange for removal of the porta-san and to reduce the litter abatement services to the winter schedule.
XII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Gary Helfrich to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
The meeting adjourned at 9:00 p.m.
Respectfully submitted,
Cheryl Doran-Girard Rev.11/4/2006