Minutes of the
Regular Public Meeting of the
Board of Directors of the
Camp Meeker Recreation and Park District
Date: May 9, 2006 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
President Ford called the meeting to order at 7:00 p.m.
II. Roll Call
Directors Lori Ford, Cathie Anderson, Gary Helfrich, and Aimee Crawford were present. Director Fred Meyer was absent.
III. Approval of Agenda
A motion was made by Aimee Crawford, and seconded by Gary Helfrich, to approve the agenda as written.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
There were no public comments.
VI. Consent Items
A. Approval of Minutes
1. Minutes of April 11, 2006
A motion was made by Cathie Anderson, and seconded by Aimee Crawford to approve the April 11, 2006 meeting minutes with corrections to the punctuation in Paragraph VII. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
B. Payment of Claims
1. Warrant Requests
A motion was made by Cathie Anderson, and seconded by Aimee Crawford to approve warrant requests G2005-2006-015 (R&P) $4,808.08, D2005-2006-004 (Dam) $9,763.56, and W2005/2006-013 (Water), $9,683.15 for expenses for the month of May 2006 as submitted. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
C. Financial & Administrative Report
Ms. Doran-Girard informed the Board that flat charge parcel information would not be available from the Assessor’s office until June, that fiscal year-end bills and expenses need to be submitted prior to the next Board meeting. The Board will vote on the preliminary budget for 2006-2007 at the June meeting.
VII. ACTION AGENDA
A. RESOLUTION # 2006-005 TO AUTHORIZE A BUDGET ADJUSTMENT FOR FUNDS TRANSFER
DESCRIPTION: The Board reviewed Resolution #2006-005 authorizing an adjustment to the 2005-2006 budget to accommodate the transfer of funds journal voucher approved at the April 11 Board meeting.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to adopt Resolution 2006-005.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
B. UPDATE REGARDING EIR AMMENDMENT RECEIVED FROM SCWA.
DESCRIPTION: Review of status of agreement between SCWA and the District, to amend of the Camp Meeker Environment Impact Report ("EIR") with respect to wastewater removal/handling, and the agreement between SCWA and the District relative to the District serving as "Lead Agency" in that process.
ACTION: There was no report regarding this item.
C. AUDIT ENGAGEMENT LETTER 2005-2006 FISCAL YEAR
DESCRIPTION: The Board reviewed the engagement letter from Larry Johnson, CPA for the audit of financial records for the fiscal year ended June 30, 2006 and the estimated cost of the audit.
ACTION: A motion was made by Aimee Crawford, and seconded by Gary Helfrich to approve the audit engagement letter from Larry Johnson, CPA and the estimated cost of the audit of $6,600.00 with the addition of a completion date of December 1, 2006.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
D. REVIEW OF CORRESPONDENCE TO STATE DEPARTMENT OF HEALTH SERVICES REGARDING CAMP MEEKER WATER SYSTEM ANNUAL REPORT.
DESCRIPTION: The Board discussed correspondence from Russian River Utility addressed to the State Department of Health Services regarding Camp Meeker Recreation and Park District 2005 Annual Water System Report.
ACTION: The Board requested that RRU include a letter of explanation relative to this issue in the next water bill mailing.
E. REVIEW AND APPROVE DRAFT OF BOARD NEWSLETTER.
DESCRIPTION: The Board reviewed the draft of “Board Notes” newsletter to be sent to the community via the water bills and added an update of the SCWA EIR project.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve the Board Notes newsletter with the added update of the SCWA/EIR project.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
F. ANDERSON HALL UPGRADE PROJECT
DESCRIPTION: Rich Ingram reported that the “Notice to Bidders” will be published in the paper at the end of June allowing ample time for the bid award at the July meeting. After review of bonds/insurance and issuance of purchase orders for materials, it is estimated that construction will begin around Labor Day and concluded by October 20. Mr. Ingram also advised that the estimated cost of installing sprinklers at Anderson Hall would be $25-35K. There would be repairs/modifications to the sheet rock for the piping as well as water service, piping and sensors to the firehouse that would initiate a fire call. Discussion ensued regarding fire codes, performance and other items relative to a sprinkler installation.
ACTION: A motion was made by Gary Helfrich, and seconded by Cathie Anderson to authorize Brelje and Race to advertise the Anderson Hall project and publish a “Notice to Bidders.”
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
VIII. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: Rich Ingram of Brelje and Race, District Engineers, reported that there are no other pending projects at this time. Brenda Adelman inquired if time periods have been established for the EIR schedule. Discussion ensued and Rich Ingram stated that he would have dates for the next meeting.
IX. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
DESCRIPTION: There was no report from the water system operator.
X. CELL TOWER RESEARCH AND INVESTIGATION
Research continues on this issue.
XI. DIRECTORS REPORTS
Cathie Anderson reported that Anderson Hall had been lent to St. Dorothy’s as the site of their centennial celebration with historical information and artifacts. Folding tables had also been lent to Harmony School for their fundraiser.
Lori Ford reported that Tower Road has been fixed with a temporary bridge. She also stated that the exit area at the post office to Bohemian Highway is in need of repair or replacement and the letter to the Planning department relative to CMRP/OCSD in single planning area has not been sent.
Lastly, Mrs. Ford reported that “Old” Camp Meeker Water system properties held by the Aho family are going up for auction. Discussion ensued regarding this pros and cons of acquiring parcels contiguous to present Camp Meeker holdings. Cathie Anderson advised that one of the Aho sisters has died.
XII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, and seconded by Cathie Anderson to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
The meeting adjourned at 8:05 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 6/6/2006