Minutes of the
Regular Public Meeting of the
Board of Directors of the
Camp Meeker Recreation and Park District
Date: March 14, 2006 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
President Ford called the meeting to order at 7:00 p.m.
II. Roll Call
Directors Lori Ford, Cathie Anderson, Gary Helfrich, Fred Meyer, and Aimee Crawford were present.
III. Approval of Agenda
A motion was made by Fred Meyer, and seconded by Cathie Anderson, to approve the agenda as written.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
IV. Statements of Abstention
Director Helfrich stated that he would abstain from voting on item Action item F-Planning Area Request For Sonoma County General Plan 2020.
V. Public Comment
Brenda Adelmann requested a copy of the Brelje and Race proposed contract for wastewater removal EIR and was provided with it.
VI. Consent Items
A. Approval of Minutes
1. Minutes of February 21, 2006
A motion was made by Aimee Crawford, and seconded by Fred Meyer to approve the February 21, 2006 meeting minutes. The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
B. Payment of Claims
A motion was made by Gary Helfrich, and seconded by Fred Meyer to approve warrant requests G2005-2006-012 (R&P) $2,048.75, W2005/2006-011 (Water), $8,162.32, WACAP2005/2006-002 (Water Capital) $14, 894.16, and AB2005-2006-003 (USDA) $36,966.87 for expenses for the month of March 2006 as submitted. The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
C. Financial & Administrative Report
Ms. Doran-Girard reminded the Board that FFP Form 700 is due in the County Clerk’s office by April 1. She advised that the California Attorney General’s website (htttp://www.ag.ca.gov/ethics/index.htm) contains both interactive and non-interactive courses entitled, “Ethics Training For Local Government Officials” that are designed to help elected officials meet the ethics training requirement of AB 1234.
She informed the Board that the Worker Compensation renewal information has been forwarded to State Compensation Insurance and several other minor administrative matters had been completed.
VII. ACTION AGENDA
A. RESOLUTION # 2006-003 TO ADJUST BUDGET APPROPRIATIONS FOR PAYMENT OF STORM DAMAGE INVOICES.
DESCRIPTION: RESOLUTION #2006-003 ADJUSTS BUDGET APPROPRIATIONS TO PAY INVOICES FOR DAMAGES TO THE WATER SYSTEM OCCURRED DURING THE WINTER STORM INCIDENT (12/17/2005-1/3/2006) DISASTER # DR-1628. THE AMOUNT OF THE DAMAGES WAS IN EXCESS OF 2005-2006 FINAL BUDGET APPROPRIATIONS.
ACTION: A motion was made by Fred Meyer, and seconded by Aimee Crawford to approve adoption of Resolution 2006-03 adjusts budget appropriations to allow payment of invoices for damages to the water system incurred during the winter storm incident (12/17/2005-1/3/2006) Disaster # DR-1628. The motion was approved.
Ayes: 5 Nays: 0 Absent: 1 Abstain: 0
B. UPDATE REGARDING EIR AMMENDMENT RECEIVED FROM SCWA.
DESCRIPTION: Aimee Crawford advised that District Counsel, Malcolm Manwell, had been contacted to review indemnity issues with SCWA. Attorney Manwell informed the Board that he had drafted provisions covering these issues two days after the last Board meeting and County Counsel’s office had advised that they were not comfortable with the provisions. He suggested a meeting with SCWA staff, County Counsel, a Board representative and himself to work to resolve discomfort and that this matter be tabled for thirty days.
Considerable discussion ensued. Lori Ford expressed concern relative to the capacity of the Guerneville plant and plans for upgrade of same. Director Helfrich stated that it would be interesting to see the status of the EIR for the Guerneville plant upgrades. It was his opinion that the EIR process for the Guerneville plant should proceed prior to the Camp Meeker supplemental process.
ACTION: Approval of the Agreement with SCWA is tabled for thirty days upon advice of District Counsel Malcolm Manwell.
D. REVIEW OF CAMP MEEKER DAM REMOVAL GEOTECHNICAL REPORT (ADMINISTRATIVE DRAFT UPDATE).
DESCRIPTION: Director Helfrich advised that Questa had completed the report; however, the final report has not been received. He suggested that payment be held and further action be tabled until the next meeting.
ACTION: The Board agreed that the bill for payment to Questa be held and this item tabled until the next meeting.
E. ANDERSON HALL CONSTRUCTION PROJECT
DESCRIPTION: Rich Ingram presented the budget for the Anderson Hall upgrade project and advised that the State Parks funding is ready to be distributed. Plans were submitted to PRMD six weeks ago and B&R is awaiting some signoffs. He anticipates going to bid on the project around June 1 with construction aspects of the project scheduled for September/October. The Board discussed the possibility of including fire sprinklers as part of the upgrade project as the funding is available. Rich will investigate costs of same.
ACTION: The Board directed Brelje and Race to research costs of fire sprinkler installation at Anderson Hall as part of the upgrade project.
F. BRELJE AND RACE CONTRACT FOR ENVIRONMENTAL ENGINEERING SERVICES FOR AMMENDED EIR.
DESCRIPTION: Rich Ingram of Brelje and Race provided a proposed contract for engineering services for the amended EIR contingent up on the approval of funding and other contractual matters with SCWA.
ACTION: The B&R contract review was tabled pending resolution of SCWA/CMRP indemnity and other issues.
G. PLANNING AREA REQUEST FOR SONOMA COUNTY GENERAL PLAN 2020
DESCRIPTION: Gary Helfrich explained that with respect to the Sonoma County general plan, Camp Meeker is split into two planning areas. He suggested that it would be of future benefit to the community to request that the planning commission take action to place all of Camp Meeker within the boundaries of the single planning area that includes Occidental. The board will consider sending a letter to the Sonoma County Board of Supervisors and Planning Commission requesting that Camp Meeker be included in a single planning area.
ACTION: After discussion, a motion was made by Fred Meyer, and seconded by Cathie Anderson direct the Board President to draft a letter to the Planning Commission and Sonoma County Board of Supervisors requesting that Camp Meeker and Occidental be placed in the same planning area. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 1
VIII. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
Rich Ingram reported that while Sue Nelson can still be reached through B&R and continues to work on special projects on the SRJC main campus and Petaluma campus, she has retired. Rich is now vice-president of Brelje and Race.
IX. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
Hal Wood requested that the updated Russian River Utility contract and the CMRP/OCSD joint powers agreement be adopted at the April meeting. He advised that a letter received from the Department of Health services regarding boil water notices during flood conditions. He described the procedures followed by RRU and informed the Board that an extra turbidity meter has been installed.
X. CELL TOWER RESEARCH AND INVESTIGATION
While there was no discussion of this issue, the Board directed that it remain on the agenda for regular review.
XI. DIRECTORS REPORTS
Fred Meyer asked that a request for $300.00 for the “Jolly Jump” at the Fire Department Pancake breakfast be placed on the April meeting agenda.
Cathie Anderson advised that the Hall has been made available to Brock Daniels for an Open Space meeting on March 22.
Lori Ford reported that she had been in contact with Ken Giovanni at County roads regarding road repairs and was informed it is still too wet to make repairs. Additionally, the Tower repairs will be in the form of a culvert rather than a bridge. Gary Helfrich recommended that the Board meet with Mike Reilly to discuss this matter and suggest that it would be in the public interest to do the repairs right.
XII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, and seconded by Aimee Crawford to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
The meeting adjourned at 8:55 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 4/6/2006