Minutes Of The
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Date: July 11, 2006 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
President Ford called the meeting to order at 7:00 p.m.
II. Roll Call
Directors Lori Ford, Cathie Anderson, Gary Helfrich, and Fred Meyer were present. Director Aimee Crawford was not present.
III. Approval of Agenda
A motion was made by Cathie Anderson, and seconded by Fred Meyer, to approve the agenda with Rich Ingram’s report re-scheduled to assist his time limitations.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
There were no public comments.
VI. Consent Items
A. Approval of Minutes
1. Minutes of June 13, 2006
The first sentence of Item VIII of the June 13, 2006 minutes was changed to read, “Rich Ingram advised that the EIR is moving ahead. There has been some clarification of the schedule that will require changes to the CMRP contract.”
A motion was made by Fred Meyer, and seconded by Gary Helfrich to approve the June 13, 2006 meeting minutes as corrected. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
B. Payment of Claims
A motion was made by Gary Helfrich, and seconded by Cathie Anderson to approve warrant requests G2005-2006-017 (R&P-Fiscal Year End) $2,370.94, G2006-2007-001 (R&P-July 2006) $451.22, W2005/2006-015 (Water-Fiscal Year End), $2,276.60, and W2006-2007-001 (Water-July 2006) $4,200.00 for expenses for the month of July 2006 as submitted. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
C. Financial & Administrative Report
Ms. Doran-Girard advised that the assessor parcel information was not available until later a week later than the Assessor’s office estimated date of June 15; therefore, both the flat charge lists and the year-end fiscal entries will be available at the August meeting. Additionally, she informed the Board that the Conflict of Interest Code must be affirmed, and that correspondence had been received from FEMA regarding hazard mitigation programs. It was agreed that further research would be done with respect to available State Parks grants.
VII. ACTION AGENDA
A. CONSIDERATION OF BID AWARD FOR ANDERSON HALL ADA MODIFICATIONS.
DESCRIPTION: Rich Ingram reviewed the letter of summary of the bid process and advised that two viable bids had been received. These bids were for $145K, $180K, and $232K. Brelje had reviewed the bids for errors. The bids are in excess of what B&R initially estimated due to the grading and intense work in a small area as well as lack of competition. Given the bids, the entire State Parks grant would be utilized and the 10% contingency as well. He suggested that the Board award the bid in full, review project changes to reduce the budget and negotiate change orders with the contractor. An area that could reduce costs would be to eliminate replacement of the gates—the posts could be installed and the gates fabricated at a later date when funds become available. Discussion ensued.
Cathie Anderson stated that the project is being done to comply with Federal ADA requirements rather than to increase Hall usage. Members of the public who addressed the Board concerning this issue included Jerry Morrison.
ACTION: A motion was made by Gary Helfrich and seconded by Fred Meyer to award the bid for the Anderson Hall ADA Modifications to Fieldstone Construction.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
B. REVIEW AND CONSIDER CONTRACT AMENDMENT FOR ENGINEERING SERVICES FOR BRELJE AND RACE ENGINEERS FOR CONTRACT ADMINISTRATION AND SURVEY STAKING, ANDERSON HALL ADA MODIFICATIONS.
DESCRIPTION: Rich reviewed the tasks that Brelje and Race will perform during the construction period for the Anderson Hall ADA modifications.
ACTION: After discussion, a motion was made by Gary Helfrich and seconded by Cathie Anderson to approve a contract amendment for Brelje and Race for contract administration and survey staking for the Anderson Hall ADA modifications.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
E. SONOMA COUNTY WATER AGENCY/CAMP MEEKER ENVIRONMENTAL IMPACT REPORT
DESCRIPTION: Rich Ingram of Brelje and Race reviewed the definitions of subsequent and supplemental EIRs and advised that a subsequent EIR is more appropriate. Malcolm Manwell, District counsel, agreed that, due to substantial changes, the amendment was justified. Notice of preparation and scoping session dates will be discussed at the August board meeting.
ACTION: A motion was made by Gary Helfrich, seconded by Fred Meyer to authorize the changes in the definition of the EIR; and, to authorize the Engineers to file a Notice of Preparation with OPR. Brenda Adelman inquired as to whether this change will increase the $187K cost of B&R’s engineering services. Rich responded that he did not anticipate that the B&R contract services amount would increase over that amount, and that he would present an amended contract to the Board to read “subsequent EIR” with no cost increases.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
C. UPDATE: PROGRESS DAM REMOVAL AND RELATED ISSUES
DESCRIPTION: The Board discussed progress regarding the dam removal, and attempts to meet with Questa to review future directions, Lori Ford stated that she would like to have a meeting with Questa staff, Leah Mahan of NOAA, Lisa Huelette and the Goldridge Conservation District engineer and Aimee Crawford to discuss moving forward.
Gary Helfrich stated he would like to see the dam project completed by the summer of 2007.
Action: The Board took no action and no contracts shall be approved at this time
D. ESTABLISH A REVISED DATE OF PUBLIC MEETING FOR ADOPTION OF FLAT CHARGE LIST.
DESCRIPTION: After discussion, the Board revised the date for a public meeting to review, correct and adopt proposed Flat Charge billing to the 2006-2007 property tax rolls to the August 8, 2006.
ACTION: A motion was made by Gary Helfrich, seconded by Fred Meyer to hold a public meeting prior to the regular Board meeting on August 8, 2006 for the purpose of review, correction and adoption of the 2006-2007 Flat Charge billing.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
F. FORMALIZING OF THE LAFCO BOUNDARY
DESCRIPTION: Gary Helfrich reported to the Board regarding his research of the steps necessary to get the sewer district established. He has been advised by Carol Cooper of LAFCO that they have no concern as long as it is within the water service boundaries, is adopted by resolution and the map is appropriately filed. Discussion ensued.
ACTION: It was agreed that District counsel, Malcolm Manwell will draft a resolution defining the zone of service excluding Sylvania and Morelli due to cost. Gary will generate a list of parcels by APN# to prepare the zone description.
F. UPDATE: GUARD RAIL ROAD REPAIRS AT BEACH PARKING LOT
DESCRIPTION: Fred Meyers advised there was no report this month regarding the installation of a guardrail at the beach parking lot and repairs to the road at the entrance to the beach parking lot.
ACTION: The Board took no action regarding installation of a guardrail at the beach parking lot and repairs to the road at the entrance to the beach parking lot.
G. REVIEW AND APPROVE DRAFT OF BOARD NEWSLETTER.
DESCRIPTION: The Board will reviewed the draft of “Board Notes” newsletter to be sent to the community via the water bills. Ms. Doran-Girard was instructed to email the files to Mr. Meyer for handling.
ACTION: A motion was made by Gary Helfrich, seconded by Cathie Anderson to approve forwarding of a merged newsletter for transmittal to community via the water bills.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
H. CORRESPONDENCE FROM MORI AND THERESA NELSON REGARDING ONE TIME WATER BILL CREDIT.
DESCRIPTION: The Board reviewed correspondence from Mori and Theresa Nelson relative to a large water bill and a one-time credit.
ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson to approve a one-time credit for Mori and Theresa Nelson’s water account.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
VIII. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: Rich Ingram of Brelje and Race, District Engineers reported on progress of present projects earlier in the meeting.
IX. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
DESCRIPTION: Hal Wood of Russian River Utility. Water System Operator reported on parcels he felt the District should acquire at auction. It was agreed that Malcolm would research this issue and it would be placed on the agenda for future discussion. He reported that the power bill was significantly higher this month and that one-third of the customers had excessive use.
X. CELL TOWER RESEARCH AND INVESTIGATION
No report this month.
XI. DIRECTORS REPORTS
Lori Ford reported that additional plants and rock are to be installed at the post office. She also felt the Board should pursue solving the theft of the original Anderson Hall gates.
Fred Meyer suggested that the County should be contacted regarding the dead oaks in Camp Meeker that have become a fire hazard.
XII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, and seconded by Fred Meyer to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
The meeting adjourned at 8:35 p.m.
Respectfully submitted,
Cheryl Doran-Girard Rev.7/31/2006