Minutes of the
Regular Public Meeting of the
Board of Directors of the
Camp Meeker Recreation and Park District
Date: January 10, 2006 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
Vice- President Anderson called the meeting to order at 7:03 p.m.
II. Roll Call
Directors Gary Helfrich, Fred Meyer, Aimee Crawford, and Cathie Anderson were present.
Director Lori Ford was absent.
III. Approval of Agenda
A motion was made by Fred Meyer, and seconded by Aimee Crawford, to approve the agenda as written.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
Lloyd Guccione of Orchard Road, Guerneville presented a copy of a letter addressed to the Sweetwater Springs Water District Directors to the Board and suggested that they may want to look into the budget for the Guerneville treatment plant, present expansion and doable capacity of the plant.
Karen Baird stated that she did not like the idea of a cellar site installation at the Living Tower. She was advised that it would not be a viable due to historical and other factors.
VI. Consent Items
A. Approval of Minutes
1. Minutes of December 13, 2005
A motion was made by Gary Helfrich, and seconded by Aimee Crawford to approve the December 13, 2005 meeting minutes. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
B. Payment of Claims
A motion was made by Fred Meyer, and seconded by Gary Helfrich to approve warrant requests G2005-2006-010 (R&P) $2,141.79, and W2005/2006-008 (Water), $10,197.23 for expenses for the month of January 2006 as submitted. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
C. Financial & Administrative Report
Ms. Doran Girard advised that there were several odds and ends items to be provided to Larry Johnson in order to conclude the audit.
VII. ACTION AGENDA
A. RESOLUTION #2006-001 TO ANNEX THE PARCEL AT 2520 STEPPS ROAD (ERIC MILLER) INTO THE CAMP MEEKER REC & PARK WATER DISTRICT
DESCRIPTION: Director Helfrich informed the Board that this action would correct an old mapping error and clean up the boundaries between the OCSD and Camp Meeker.
ACTION: A motion was made by Fred Meyer, and seconded by Aimee Crawford to approve Resolution 2006-001 annexing the parcel at 2520 Stepps Road into the Camp Meeker Recreation and Park Water District. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
B. UPDATE REGARDING EIR AMMENDMENT RECEIVED FROM SCWA.
DESCRIPTION: Aimee Crawford informed the Board that the revised document had been forwarded to Malcolm Manwell, District Counsel, and the Board is awaiting a response from him.
ACTION: The item was tabled until review of counsel is completed.
C. REVIEW OF CAMP MEEKER DAM REMOVAL GEOTECHNICAL REPORT (ADMINISTRATIVE DRAFT UPDATE).
DESCRIPTION: Gary Helfrich advised that the mark-up document has been sent to Questa and he is awaiting a draft. Fred Meyer inquired as to an anticipated timeline. Gary stated that NMFS feels comfortable with Questa and they seem competent. The project has been completed on time and under budget. It will be reviewed by the District’s Engineers.
D. UPDATE OF ANDERSON HALL UPGRADES:
DESCRIPTION: Rich Ingram of Brelje and Race informed the Board that they are continuing to work on updates to insure ADA compliance. State Parks funding/reimbursement is anticipated. Construction is scheduled for the first week of April through May 15. He stated that he had driven by the new septic tank and noticed that it had settled in the recent rains. While it seemed level there is very little dirt coverage. The leach field seemed fine. He felt it unlikely that the tank would settle and suggested an inspection.
E. REVIEW AND APPROVE DRAFT OF BOARD NEWSLETTER.
DESCRIPTION: The Board reviewed the draft of “Board Notes” newsletter to be sent to the community via the water bills.
ACTION: A motion was made by Aimee Crawford, and seconded by Gary Helfrich to approve the “Board Notes” newsletter to be included in the February water bills. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
IX. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
Rich Ingram advised that the OCSD water project has been completed satisfactorily and the punch list completed. The facilities are operational. To his knowledge, the only outstanding item is the OCSD payment to Camp Meeker.
X. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
Hal Wood reported regarding the Department of Health Services Correspondence with respect to the Camp Meeker water system. He stated that Pat Barnes will handle the report.
Hal also informed the Board that road failures from the recent rains require a manual turn-off in the evening to remain safe. It is his understanding that repairs to Mission and Tower will not be completed until spring. Repairs will cost 25K. FEMA funds may be available to reimburse. Hal will fund and send bill quickly.
Mr. Wood commented on the OCSD project completion and stated he is in need of a detailed wiring diagram. In response to an inquiry regarding the wellheads he responded that they are very well sealed and chlorine had been put in at the request of the Health Department due to the flood surge last week although the water had been sampled and quality was fine.
XI. DIRECTORS REPORTS
Fred Meyer inquired about the tenting left up at Anderson Hall and Cathie Anderson advised that this will be removed.
Cathie Anderson suggested that as the regularly scheduled Board meeting falls on Valentine’s Day that the Board consider re-scheduling until February 21. It was agreed that the next regular meeting will be held on February 21.
XII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, and seconded by Fred Meyer to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
The meeting adjourned at 7:50 p.m.
Respectfully submitted,