Minutes of the
Regular Public Meeting of the
Board of Directors of the
Camp Meeker Recreation and Park District
Date: February 21, 2006 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
President Ford called the meeting to order at 7:00 p.m.
II. Roll Call
Directors Lori Ford, Gary Helfrich, Fred Meyer, and Aimee Crawford were present.
Director Cathie Anderson was absent.
III. Approval of Agenda
A motion was made by Gary Helfrich, and seconded by Fred Meyer, to approve the agenda as written.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
There were no comments from the public. It was noted that Gene Koch was not present.
VI. Consent Items
A. Approval of Minutes
1. Minutes of January 10, 2006
A motion was made by Fred Meyer, and seconded by Aimee Crawford to approve the January 10, 2006 meeting minutes. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
B. Payment of Claims
Ms. Doran-Girard stated that budget entries to increase appropriations so that the total invoices could be paid in full would require a resolution. It was agreed that the resolution would be on the March agenda; and, therefore, warrant request WCAP2005/2006-001 for payment of storm damage invoices was adjusted to reflect only the invoice for Bohan and Canelis in the amount of $14,224.31.
A motion was made by Gary Helfrich, and seconded by Aimee Crawford to approve warrant requests G2005-2006-011 (R&P) $5,965.25, W2005/2006-008 (Water), $9,226.57 and WACAP2005/2006-001 (Water Capital) $14, 224.31 for expenses for the month of February 2006 as submitted. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
C. Financial & Administrative Report
Ms. Doran-Girard advised that the Board’s packets of information to complete FFP Form 700 for the year 2005 has been distributed and should be returned to the District office by March 15. The packages for consultants will be mailed this week. The requirements for AB1234 were discussed briefly. Additionally the Board was informed of two LAFCO openings and the application dates, a notice of public hearing for the Sonoma County General Plan, receipt of the LAFCO approved boundary map, and the worker’s compensation renewal questionnaire. Land-Water Conservation Grant Fund information was provided to Directors Crawford and Helfrich.
VII. ACTION AGENDA
A. PRESENTATION GOLDRIDGE CONSERVATION DISTRICT FISH PASSAGE PROJECT MARKET STREET BRIDGE.
DESCRIPTION: Eric Austensen, P. E. of Streamline Engineering detailed the proposed Goldridge Conservation District fish passage project scheduled for 2007 through grant funding from California Department of Fish and Game. Goldridge is working with Streamline Engineering and NOAA fisheries to design a fish passage project just below the Market Street Bridge. After completion of his presentation the Board advised that the Camp Meeker Recreation and Park District is not an affected landowner.
ACTION: Further questions relative to this issue will be directed to Lori Ford to insure that the Board’s input is included in the design phase.
B. RESOLUTION # 2006-002 TO APPLY FOR PUBLIC ASSISTANCE FOR REIMBURSEMENT OF STORM DAMAGE FROM OES/FEMA.
DESCRIPTION: Cheryl Doran-Girard advised that in order to file for FEMA/OES funding, it would be necessary to approve Resolution #2006-002 authorizing the application to OES/FEMA for reimbursement funding for damages to the water system that occurred during the winter storm event (12/17/2005-1/3/2006) DISASTER # DR-1628.
ACTION: A motion was made by Fred Meyer, and seconded by Gary Helfrich to approve adoption of Resolution 2006-02 authorizing the application to OES/FEMA for reimbursement funding for damages to the water system occurring during the winter storm event. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
C. UPDATE REGARDING EIR AMMENDMENT RECEIVED FROM SCWA.
DESCRIPTION: Aimee Crawford informed the Board that District Counsel feels that any agreement with SCWA must reflect that SCWA is responsible for costs of any legal action and that SCWA funds all costs of the EIR including consultants, etc. The Board discussed the scope of these issues in depth.
ACTION: After discussion, a motion was made by Gary Helfrich, seconded by Fred Meyer directing District liaison, Aimee Crawford, to advise SCWA of the critical need for these protections, and if an agreement is reached, then direct the District's legal counsel to prepare an agreement for adoption reflecting provisions covering the costs and indemnity related to CMRP participation in the supplemental EIR process.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
D. REVIEW OF CAMP MEEKER DAM REMOVAL GEOTECHNICAL REPORT (ADMINISTRATIVE DRAFT UPDATE).
DESCRIPTION: Gary Helfrich advised that Questa has not forwarded the final report as yet; however, Leah Mahan of NOAA has reviewed the draft and is pleased with it. Discussion ensued regarding partial and/or total removal of the dam. It was suggested that NOAA be asked share costs for Questa services as the report is more comprehensive than originally anticipated.
ACTION: There was no action taken.
E. ANDERSON HALL CONSTRUCTION PROJECT
DESCRIPTION: Rich Ingram advised that recent meetings with geo-technical staff disclosed that the conditions would be too wet to begin work as scheduled. It is suggested that the construction schedule be adjusted to September-October. It will be less costly during that period and the change in the construction schedule will allow B&R to accommodate the intricacies of the State funding process to the construction timetable.
He informed the Board that reimbursement for the septic had been filed and the State has responded that they will pay 80% of the first grant to Von Renner.
ACTION: A motion was made by Gary Helfrich, seconded by Aimee Crawford to revise the Anderson Hall construction schedule to September/October in accordance with Brelje and Race recommendations.
The motion was approved.
Ayes: 4 Nays: 0 : 1 Abstain: 0
F. BRELJE AND RACE CONTRACT FOR ENVIRONMENTAL ENGINEERING SERVICES FOR AMMENDED EIR.
DESCRIPTION: Rich Ingram advised that action for the proposed contract is premature as the SCWA agreement has not been approved; however, he felt that having a draft agreement ready would assist in the review and approval process.
ACTION: The Board did not approve a contract.
VIII. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: Rich Ingram of Brelje and Race, District Engineers, reported that the OCSD water improvements are complete. He had no status report regarding OCSD payment to the District.
IX. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
DESCRIPTION: Hal Wood of Russian River Utilities, Water System Operator, reported that he would be sending an adjusted billing to reflect the joint water facilities agreement. He suggested that the Board initiate a meeting with OCSD to review the existing document relative to the shared system.
X. DIRECTORS REPORTS
Lori Ford reported that she had initiated calls to County roads regarding Tower Road. A temporary bridge has been built on Mission. Additionally, she informed the Board that she has yet to re-order the Camp Meeker t-shirts and that she has received an informational video regarding the impact of cell waves that she will pass on to Board members. It was agreed that the cellular tower issue would be listed as a regular agenda item.
XI. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, and seconded by Fred Meyer to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
The meeting adjourned at 8:25 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 3/9/2006