Minutes of the
Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Date: August 8, 2006 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
The meeting was called to order by Board Secretary, Aimee Crawford at 7:05 p.m.
II. Roll Call
Directors Aimee Crawford, Gary Helfrich, and Fred Meyer were present. Directors Lori Ford and Cathie Anderson were not present.
III. Approval of Agenda
A motion was made by Fred Meyer, and seconded by Gary Helfrich, to approve the agenda as written.
The motion was approved. Ayes: 3 Nays: 0 Absent: 2
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
There were no public comments.
VI. Consent Items
A. Approval of Minutes
1. Minutes of July 11, 2006
A motion was made by Fred Meyer, and seconded by Gary Helfrich to approve the
July 11, 2006 meeting minutes as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
B. Payment of Claims
A motion was made by Gary Helfrich, and seconded by Fred Meyer to approve warrant requests G2006-2007-002 (R&P-August 2006) $1,794.63, and W2006-2007-002 (Water-August 2006) $14,731.99 for expenses for the month of August 2006 as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
C. Financial & Administrative Report
Ms. Doran-Girard reviewed miscellaneous correspondence and monthly informational items for the Board.
VII. ACTION AGENDA
A. PUBLIC HEARING
Secretary Crawford opened the public meeting at 7:15 p.m. to review public comment on Proposed Resolution No. 2006-010, which proposes to approve the 2006-2007 annual flat charge billing via property taxes. Proposed Resolution No. 2006-010 is entitled:
"A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMP MEEKER RECREATION AND PARK DISTRICT OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2006-2007."
There were no public comments regarding the report on water charges and delinquent water charges for the Fiscal Year 2006-2007.
B. CLOSE PUBLIC HEARING.
The public hearing was closed at 7:20 p.m.
C. ADOPTION OF RESOLUTION 06-010 OVERRULING PROTESTS AND CONFIRMING REPORT ON WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2006-2007.
DESCRIPTION: Following the taking of Public Comment, as set forth above, the Board reviewed for adoption Proposed Resolution No. 2006-010 that Resolution proposes to over-rule protests and confirm the report on water charges and delinquent water charges for the year 2006-2007.
ACTION: A motion was made by Fred Meyer and seconded by Gary Helfrich to adopt Resolution No. 2006-010 overruling protests and confirming report on water charges and delinquent water charges for the fiscal year 2006-2007. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
D. ADOPTION OF RESOLUTION 2006-008 APPROVING BUDGET ADJUSTMENTS FOR FISCAL YEAR END 2005-2006.
DESCRIPTION: The Board reviewed for adoption Proposed Resolution No. 2006-008 that Resolution proposes to approve adjustments for fiscal year 2005-2006.
ACTION: A motion was made by Gary Helfrich and seconded by Fred Meyer to adopt Resolution No. 2006-008. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
E. ADOPTION OF RESOLUTION 2006-009 TO ESTABLISH A CAMP MEEKER-OCCIDENTAL SEWER FUND WITH THE COUNTY OF SONOMA.
DESCRIPTION: The Board reviewed for adoption Resolution No. 2006-009 that proposes to establish a sewer fund with the County of Sonoma for the purpose of tracking costs of the EIR.
ACTION: A motion was made by Fred Meyer and seconded by Gary Helfrich to adopt Resolution No. 2006-009. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
F. ADOPTION OF RESOLUTION 2006-011 TO CONFIRM CONFLICT OF INTEREST CODE IN ACCORDANCE WITH GOVERNMENT CODE SECTION 87306.5
DESCRIPTION: State law requires that each local agency with decision-making authority adopt a conflict of interest code and review and update that code every two years. This resolution confirms the current Camp Meeker’s current Conflict of Interest Code.
ACTION: A motion was made by Gary Helfrich and seconded by Fred Meyer to adopt Resolution No. 2006-011. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
G. PURCHASE OF THREE (3) TAX SALES PARCELS. The Board considered whether to purchase three, (3) small parcels of real property, which are slated for tax sale by the Sonoma County Tax Assessor later in August 2006. The parcels are not developable, but are contiguous to existing parcels that serve the District. The Board will be asked to authorize the District’s attorney and a subcommittee of 2 Board members to review the title issues and to authorize the purchase. The three (3) parcels are APN # 075-163-001, 075-300-004, AND 075-142-008. Director Helfrich reported that there might be additional parcels meeting the criteria and suggested that the Board authorize payment of up to $20,000 for tax sales parcels. The Board appointed Lori Ford and Gary Helfrich as a committee to review title information and conclude the parcel purchase. Mr. Helfrich additionally reported that there is out-of-state interest in the parcels.
ACTION: A motion was made by Fred Meyer, seconded by Gary Helfrich to authorize purchase of the parcels, on condition that title is satisfactorily clear at a cost not to exceed $20,000 and also appointed Lori Ford and Gary Helfrich as an ad hoc subcommittee to review the transaction and proceed. The District’s attorney, MALCOLM MANWELL, is authorized to obtain title reports and review same with the ad hoc subcommittee. President Ford is authorized to proceed at tax sale upon review and approval of subcommittee and District's attorney.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
H. REVIEW CORRESPONDENCE FROM GERALD H. MORRISON REGARDING ANDERSON HALL MODIFICATIONS.
DESCRIPTION: The Board reviewed correspondence received from Gerald H. Morrison regarding the Anderson Hall modifications.
ACTION: The Board took no action regarding this matter.
I. UPDATE: PROGRESS DAM REMOVAL AND RELATED ISSUES
DESCRIPTION: Director Crawford reported regarding a meeting with Syd Temple of Questa Engineering to discuss drawing of the design for dam removal. Leah Mahan of NOAA has indicated that she will look for additional funding. The Board discussed overlap of tasks relative to the Goldridge Conservation project scheduled for summer 2007. It is hoped that the project can be completed by that time.
ACTION: The Board took no action on this matter.
J. UPDATE: SONOMA COUNTY WATER AGENCY/CAMP MEEKER ENVIRONMENTAL IMPACT REPORT
DESCRIPTION: The Board reviewed changing the definition of the EIR from a supplemental EIR to a subsequent EIR, and discussed setting a date for the first scoping meeting regarding same, and the accounting process relative to vendor invoices.
Date for the first scoping meeting was deferred until the September meeting.
ACTION: A motion was made by Gary Helfrich and seconded by Fred Meyer to authorize the changes in the definition of the EIR from supplemental to subsequent and authorize the President to sign documents after district counsel review.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
K. UPDATE: GUARD RAIL ROAD REPAIRS AT BEACH PARKING LOT
DESCRIPTION: Fred Meyers reported that he had received names of contractors regarding the installation of a guardrail at the beach parking lot and repairs to the road at the entrance to the beach parking lot and will follow up.
ACTION: The Board took no action on this matter.
VIII. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: Rich Ingram of Brelje and Race reported that the District Engineers continue to work on a preliminary pipeline design and will align schedule with SCWA.
He also advised that while the contractor has signed the contract, they are awaiting insurance confirmation before proceeding further. He went on to report regarding engineering calculations for the wall, submittal of plans for door hardware, and the advance state funding.
IX. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
DESCRIPTION: Hal Wood reported that water system operations expenses for the first five months of joint operation with OCSD are in line with estimates. Water loss amount equaled 10%. This is consistent with most systems.
X. CELL TOWER RESEARCH AND INVESTIGATION
No report.
XI. DIRECTORS REPORTS
Director Meyer reported that he is working with Mike Reilly regarding county removal of dead oak trees as this situation creates a significant fire danger. The dead oak trees are especially prevalent in Camp Meeker and Cazadero.
Director Helfrich suggested that the Board consider listing Anderson Hall with the state landmarks commission as it meets the criteria as a Sonoma County landmark.
In the absence of Director Ford, Aimee Crawford reported that the county has been contacted regarding removal of cars and follow-up with FEMA regarding a permanent work list is in process.
XII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Gary Helfrich, and seconded by Fred Meyer to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
The meeting adjourned at 8:15 p.m.
Respectfully submitted,
Cheryl Doran-Girard Rev.10/6/2006