Minutes of the
Regular Public Meeting of the
Board of Directors of the
Camp Meeker Recreation and Park District
Date: April 11, 2006 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
President Ford called the meeting to order at 7:00 p.m.
II. Roll Call
Directors Lori Ford, Cathie Anderson, and Aimee Crawford were present. Directors Gary Helfrich and Fred Meyer were absent.
III. Approval of Agenda
A motion was made by Aimee Crawford, and seconded by Cathie Anderson, to approve the agenda as written.
The motion was approved. Ayes: 3 Nays: 0 Absent: 2
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
There were no public comments.
VI. Consent Items
A. Approval of Minutes
1. Minutes of March 14, 2006
A motion was made by Aimee Crawford, and seconded by Cathie Anderson to approve
the March 14, 2006 meeting minutes. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
B. Payment of Claims
1. Warrant Requests
A motion was made by Cathie Anderson, and seconded by Aimee Crawford to approve warrant requests G2005-2006-013 (R&P) $25,420.00, G2005-2006-014 (R&P) $3,406.10, and W2005/2006-012 (Water), $8,592.25 for expenses for the month of April 2006 as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
2. Journal Voucher-Funds Transfer
A motion was made by Aimee Crawford, and seconded by Cathie Anderson to approve a journal voucher transferring funds from the capital fund in the amount of $30, 875.00 to reimburse the water operations fund for engineering costs incurred as a result of the OCSD water system modifications. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
C. Financial & Administrative Report
Ms. Doran-Girard advised that the newsletter will be prepared for approval at the May meeting, the SDRMA renewal documents are in the process of completion with thanks to Mr. Wood for his assistance with the inventory portions of the renewal questionnaire, the long outstanding tax bill from the Harmony/Analy school district is finally resolved after many telephone contacts and letters with assistance from Pam Johnson and Terry Pozzi of the County auditor’s and assessor’s offices respectively, and State Compensation insurance has issued an amendment to the worker compensation insurance relative to terrorism. Further, Ms. Doran-Girard informed the Board that the 2006-2007 budget will be prepared for approval shortly, any extra-ordinary projects or revenue sources should be included in same. LAFCO has issued a memorandum advising that there will be an increase in their costs of 6-1/2%. Details of the CMR&P amount were not included.
Lastly, two matching funds State Parks grants will close 10/2/2006 and, if the Board wishes, Ms. Doran-Girard will explore these programs further.
VII. ACTION AGENDA
A. RESOLUTION # 2006-004 TO SUBMIT AN APPLICATION FOR A FEDERAL LAND AND WATER CONSERVATION FUND GRANT-IN-AID PROGRAM
DESCRIPTION: The Board reviewed the parameters for matching funds and agreed that Resolution #2006-004 authorizing the application for a Federal Land and Water Conservation Grant and certifying that the District has matching funds and listing the source of said funds should be cancelled. As the parameters for matching funds cannot be met at this time, the grant should not be pursued.
ACTION: The Board agreed to cancel Resolution # 2006-004.
B. UPDATE REGARDING EIR AMMENDMENT RECEIVED FROM SCWA.
DESCRIPTION: The Board reviewed and considered entering into an Agreement with the Sonoma County Water Agency (“SCWA”), to have the CMR&PD serve as the Lead Agency in a supplemental environmental review process (“EIR”). The supplemental EIR will study the environmental impacts one additional alternative for sewerage disposal in Camp Meeker, to wit: A pipeline from Occidental/Camp Meeker to the Russian River Sanitation District’s Treatment facility. The Board was advised that the County Board of Supervisors will consider at their April 18 meeting a SCWA proposed contract to hire a consultant for the purpose of upgrading the Guerneville plant.
Rich Ingram of B&R advised that the contract amount for B&R of $165189 was revised due to a county request for increased services to $187638. It was agreed that the items discussed would be clarified by Attorney Manwell prior to signing of documents.
ACTION: A motion was made by Aimee Crawford, and seconded by Cathie Anderson to enter into an agreement with SCWA to have the CMR&PD serve as the Lead Agency in a supplemental environmental review process (“EIR”). The supplemental EIR will study the environmental impacts one additional alternative for sewerage disposal in Camp Meeker, to wit: A pipeline from Occidental/Camp Meeker to the Russian River Sanitation District’s Treatment facility. Said agreement to be signed subsequent to the Russian River Sanitation District’s Board’s April 18, 2006 approval of the contract to proceed with the related study of the Russian River Sanitation District’s facilities, and Attorney Manwell’s resolution of amounts to be paid to Brelje and Race for services. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
C. BRELJE & RACE CONTRACT FOR ENVIRONMENTAL ENGINEERING SERVICES FOR AMENDED EIR.
DESCRIPTION: Rich Ingram of Brelje & Race reviewed a proposed contract for
engineering services for the amended EIR Agreement proposed for adoption between CMR&PD and the SCWA. The B&R Contract is contingent up on the approval of funding by the SCWA, and approval of other contractual matters between the District and SCWA.
ACTION: A motion was made by Aimee Crawford, and seconded by Cathie Anderson to enter into an agreement to sign a contract hiring Brelje & Race as the consulting engineers for the District under the Supplemental EIR Agreement. Signing of the agreement to occur after the District’s attorney, Malcolm Manwell, has corrected the contract amount with the County Counsel.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
D. LAFCO BALLOT: Election of Independent Special District Representative
DESCRIPTION: The Board reviewed the nominations for Class II Special District member and vote for nominee. Ballot is due to the LAFCO office by April 21.
ACTION: A motion was made by Aimee Crawford, and seconded by Cathie Anderson to vote for Mark Bramfit for Class II Special District member for LAFCO and directed a Board officer to certify the completed ballot.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
E. REVIEW OF CORRESPONDENCE FROM PETE PARKINSON, DIRECTOR OF COUNTY OF SONOMA, PERMIT AND RESOURCES MANAGEMENT DEPARTMENT
DESCRIPTION: The Board will discuss correspondence received from Pete Parkinson relative to the policy statement described in Resolution 2005-004 with respect to inclusion in grant application funding by PRMD staff.
ACTION: This item was tabled.
F. FIRE DEPARTMENT REQUEST FOR FUNDING OF $400.00 FOR “JOLLY JUMP,” GAMES AND PRIZES AT PANCAKE BREAKFAST.
DESCRIPTION: Dani Sheehan-Meyer stated that it is hoped the Fire Department can establish a new tradition with its activities for families at the Pancake breakfast on 5/28/2006 and requested $400 to fund the rental of “Jolly Jump” equipment, games and prizes for children attending
ACTION: A motion was made by Cathie Anderson, and seconded by Aimee Crawford to approve funding for the activities at the Fire Department Pancake breakfast in the amount of $400.00.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
The Board may approve request and authorize $400 funding.
G. APPROVAL OF FINAL AUDIT REPORT FOR FISCAL YEAR ENDING JUNE 30, 2005.
DESCRIPTION: The Board reviewed the final audit report for the fiscal year ending June 30, 2005 prepared by Larry Johnson, CPA.
ACTION: A motion was made by Aimee Crawford, and seconded by Cathie Anderson to approve the final audit report for the fiscal year ending June 30, 2005.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
H. APPROVAL OF UPDATED JOINT POWERS AGREEMENT OCCIDENTAL COMMUNITY SERVICES DISTRICT AND CAMP MEEKER RECREATION AND PARK DISTRICT.
DESCRIPTION: The Board reviewed an updated version of its previously approved agreement with Occidental Community Services District relative to the combined operation of the shared aspects of the Camp Meeker Water System.
ACTION: A motion was made by Aimee Crawford, and seconded by Cathie Anderson to approve the updated Joint Powers Agreement with Occidental Community Services relative to combined operation of the shared aspects of the Camp Meeker Water System contingent upon legal counsel review. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
I. APPROVAL OF AN UPDATED CONTRACT AND ADJUSTMENT OF COST WITH RUSSIAN RIVER UTILITY AS A RESULT OF SHARED ASPECTS OF THE CAMP MEEKER WATER SYSTEM.
DESCRIPTION: The Board reviewed a contract with Russian River Utility as a result of shared aspects of the Camp Meeker Water System with Occidental Community Services.
ACTION: A motion was made by Aimee Crawford, and seconded by Cathie Anderson to approve the revised contract with Russian River Utility as a result of shared aspects of the Camp Meeker Water System with Occidental Community Services. contingent upon legal counsel review. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
VIII. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: Rich Ingram regard that the first grant from State Parks for the Anderson Hall renovations has been expended and funds received. Some plan check comments have been received. It is anticipated that the project will go out to bid in May with bids opened around June 1. After establishment of a contractor as a result of the bid process, B&R will apply for an advance of funds. President Ford asked if an estimate had been obtained for the cost of installation of a fire sprinkler system and was advised that estimate will be presented at the next meeting.
IX. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
DESCRIPTION: Hal Wood, Water System Operator reported a turbidity meter will be installed at the well site after the rain and a new meter has been installed at Alliance Redwoods.
X. CELL TOWER RESEARCH AND INVESTIGATION
No report.
XI. DIRECTORS REPORTS
Director Anderson stated that the fire hydrant at the corner of Sequoia and Redwood is blocked by parked cars. Dani Sheehan-Meyer volunteered to explore signage options and advised that the Fire Department can only insist on access. It was agreed that this is not a District issue but one for the sheriff and fire departments.
Mrs. Anderson further advised that long-time resident Madeleine Frome had passed away. She was 99 years old and a permanent Camp Meeker resident.
President Ford advised that the road repairs to Tower Road will be done by June 6. Supervisor Mike Reilly has contacted her to confirm the repair schedule.
XII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Cathie Anderson, and seconded by Aimee Crawford to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
The meeting adjourned at 8:15 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 5/5/2006