Minutes Of Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Parks District
Date:
Location:
I. Call to Order
Gary Helfrich
called the meeting to order at
II. Roll Call
Directors Gary Helfrich, Lori Ford, Fred Meyer Cathie Anderson and Aimee Crawford were present.
III. Approval of Agenda
A motion was made by Lori Ford, and seconded by Cathie Anderson, to approve the agenda.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
There was no public comment.
VI. Consent Items
A. Approval of Minutes
1.
Minutes
of
A motion was
made by Aimee Crawford, and seconded by Lori Ford to approve the
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
B. Payment of Claims
As there were no questions from the Directors regarding this month’s expenses, a motion was made by Fred Meyer, and seconded by Lori Ford to approve warrant requests G2005-2006-003 (R&P) $1,504.35, D2005-2006-001 (Dam) $3,596.01, W2005/2006-003 (Water), $9,184.47 and AB2005/2006-001 (USDA) $76,430.00 for expenses for the month of September 2005 as submitted. The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
C. Financial & Administrative Report
Ms. Doran-Girard reported that the materials for completion of the State Controller’s report have been received and that the annual audit will be conducted the first week in November. She introduced the Board to Kasey Girard, who will assist with client tasks.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
Page Two
VIII. Action Items
A. RESOLUTION 2005-007: REVIEW AND ADOPTION
OF FINAL BUDGET FOR THE FISCAL YEAR
DESCRIPTION: The Board reviewed the Final Budget for
fiscal year
ACTION: A motion was made by Lori Ford, and seconded
by Fred Meyer to adopt resolution 2005-007 approving the Final Budget for
fiscal year
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
B. REVIEW OF CORRESPONDENCE FROM WATER CUSTOMER, BRUCE RAVELLA REGARDING DISTRICT COLLECTION POLICIES AND PROCEDURES.
DESCRIPTION: Bruce Ravella sent a letter to County supervisor, Mike Rielly, regarding the Camp Meeker Water System collection procedures. Mr. Ravella has sold his property and has issues with payment and account transfer to the new owner.
ACTION: Mr. Ravella was not present at the meeting and the Board did not take further action regarding this issue.
C. APPROVAL OF
DESCRIPTION: The Board reviewed progress of Anderson Hall upgrades, discuss construction timetable, and work plan and discussed the issues relative to an easement necessary to install appropriate septic. Rich Ingram reported that the cost estimate for the replacement of the gates is in process. He further informed the Board that the septic was not part of the B&R contract.
Action: The Board agreed to pursue easement issues with adjacent property owner relative to septic installation.
D. REVIEW AND APPROVE DRAFT OF BOARD NEWSLETTER.
DESCRIPTION: The Board reviewed the draft of “Board Notes” newsletter to be sent to the community via the water bills. Two additional items were discussed.
Action: A motion was made by Lori Ford, and seconded by Cathie Anderson to approve current newsletter for transmittal to community via the water bills with the addition of information of future events provided by Lori Ford. The file will be transmitted to Mr. Meyer for revision and printing.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
September 13, 2005
Page Three
E. CONTRACT CANCELLATION: BRELJE AND RACE DAM RESTORATION
DESCRIPTION: In August 2004, the District entered into a contract for services regarding various aspects of the Dam Restoration project that was approved by the Board and the District’s attorney. Subsequent events relative to funding requirements resulted in changes to the future direction of the project wherein both parties agreed not to proceed.
ACTION: A motion was made by Lori Ford, and seconded by Cathie Anderson to approve cancellation of the August 2004 Brelje and Race contract and to refer this issue to the District’s attorney, Malcolm Manwell, to insure appropriate cancellation documents are prepared and signed by all parties.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
IX. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: Rich Ingram of Brelje and Race, District Engineers, reported that the OCSD connection is installed and tested. The pump will be installed in the future. Hal Wood described future tasks for project completion and discussion of reserve pumps and system reliability and wells ensued.
Mr. Ingram also reported that B&R has been asked to provide costs and scope of work to amend the existing Camp Meeker wastewater EIR to reflect a pipeline to Guerneville. Rich suggested that the Sonoma County Water Agency needs to hear from Camp Meeker regarding the EIR. Aimee Crawford suggested that it might be well to correspond with the Board of Supervisors regarding the EIR. Discussion continued relative to various aspects of the EIR process. The Board requested copies of any correspondence prepared by B&R about this issue.
X. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
DESCRIPTION: Hal Wod, Water System Operator reported regarding customer leaks, past due accounts and payment thereof, and the installation of a new 3-inch meter at Alliance Redwoods.
XI. DIRECTORS REPORTS
Lori Ford advised that the format submitted for the Monte Rio protest was incorrect and that probably had impact on the outcome of the protest process. The protest didn’t pass. Lori also requested that the Board approve funding of $300-400 in October for the Halloween party.
Cathie Anderson expressed appreciation to Director Meyer for picking up the garbage and preparing a sign for the garbage area.
Fred Meyer advised that the pay phone at Anderson Hall is in need of repair. He has also picked up the new tables and fixed the plugged toilet in Anderson Hall.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
September 13, 2005
Page Four
XII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Fred Meyer, and seconded by Aimee Crawford to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
The meeting adjourned at 8:45 p.m.
Respectfully submitted,
Cheryl Doran Girard
Rev. 2005/10/4