Minutes Of Regular Public Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Date:
Location:
I. Call to Order
President
Helfrich called the meeting to order at
II. Roll Call
Directors Gary Helfrich, Lori Ford, Aimee Crawford, and Fred Meyer were present. Director Cathie Anderson was absent.
III. Approval of Agenda
A motion was made by Lori Ford, and seconded by Aimee Crawford, to approve the agenda as written.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
There was no public comment.
VI. Consent Items
A. Approval of Minutes
1.
Minutes of
A motion was made by Fred Meyer,
and seconded by Lori Ford to approve the
Ayes: 4 Nays: 0 Absent: 0 Abstain: 1
B. Payment of Claims
There were several questions from the Directors regarding the costs for pump replacement listed in month’s water expenses, after discussion a motion was made by Lori Ford, and seconded by Fred Meyer to approve warrant requests G2005-2006-005 (R&P) $1,415.02, and W2005/2006-004 (Water), $12,552.05 for expenses for the month of October 2005 as submitted. The motion was approved.
Ayes: 4 Nays: 0 Absent: 0 Abstain: 1
C. Financial & Administrative Report
Ms. Doran-Girard reported that the
State Controller report has been filed electronically and within the time frame
dictated by the State Controller’s office.
Ms. Doran-Girard further reported that Larry Johnson, CPA has scheduled
the District’s annual audit for
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
Page Two
VIII. Action Items
A. CORRESPONDENCE FROM CHRIS WOOD & RESOLUTION OF PROBLEMS REGARDING REPORTED LEAK.
DESCRIPTION: The Board reviewed correspondence from water
customer, Chris Wood, relative to a reported leak and Mr. Helfrich informed the
board that the meter had been rotated and this resolved the problem. Jamie Dunton of Russian River Utility
reviewed the actions taken on the part of the water operator and Chris Wood
asked what agency regulated the water system.
Mr. Helfrich informed Mr. Wood that the
ACTION: The Board took no action regarding this item.
B. UPDATE REGARDING EIR AMMENDMENT RECEIVED FROM SCWA.
DESCRIPTION: Aimee Crawford, Director, reported that the documents were only recently received from the Sonoma County Water Agency regarding a request to amend the Camp Meeker Environment Impact Report relative to wastewater removal/handling. It was agreed that the documents presented were definitely a draft and there were various matters that would need resolution prior to any approval. These matters include responsibility for costs. Discussion ensued.
ACTION: The Board took no further action regarding this issue.
C. APPROVAL OF
DESCRIPTION: Lori Ford reported that she anticipates funding for the septic installation in the amount of $23,870.00 will be covered by the grants previously awarded by State Parks. Brelje and Race will assist with the completion of the grant application. The design scope has been changed and the system will be located uphill from Anderson Hall and will use a grinder pump. These change move the system further away from the creek and will cost approximately the same as previous estimates eliminating the litigation issues with the adjacent property owner.
Rich Ingram reviewed the total costs for the project.
Action: A motion was made by Lori Ford, and seconded by Fred Meyer to approve the Anderson Hall septic system installation contract with Von Renner Construction in the amount of $23,870.00. The motion was approved.
Ayes: 4 Nays: 0 Absent: 0 Abstain: 1
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
Page Three
D. APPROVAL OF FUNDING FOR HALLOWEEN EVENT
DESCRIPTION: Lori Ford advised that the date of this event has been revised to November 5 due to a conflict with another local event. A postcard will be sent to local residents advising of the date change and stating no costumes. Ms. Ford presented a request to increase funding for the Halloween event to $500.00.
Action: A motion was made by Fred Meyer, and seconded by Lori Ford to approve funds for the Halloween event in the amount of $500.00. The motion was approved.
Ayes: 4 Nays: 0 Absent: 0 Abstain: 1
E. MONTE
DESCRIPTION: The Board discussed correspondence regarding Monte Rio Sewer project protest activities.
Action: The District took no further action relative to this issue.
IX. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: Rich Ingram of the District Engineers, Brelje and Race reported on progress of present projects:
Anderson Hall: Rich reported that PRMD informed him that three separate permits will be necessary for the project—(1) retaining wall, (2) interior improvements and (3) grading—at a total cost of approximately $5200.00. A request for waiver will be presented to the County Supervisors staff for review and approval. Rich suggested that, if needed, the septic installation permit be added to the request for waiver.
Gate Drawings: Rich has reconstructed the gate drawings from a photograph. Wrought iron is no longer made and the gates will be fabricated of steel to look like wrought iron.
OCSD Water: Rich reviewed the progress of the well drilling and testing and informed the Board that B&R had observed the testing to insure CMR&P was protected.
X. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
DESCRIPTION: Jamie Dunton of Russian River Utility advised that all is proceeding smoothly with water system operations.
XI. DIRECTORS REPORTS
Aimee Crawford informed the Board that she had received a letter from Cathie Goodwin of the Water Quality Control Board that will be distributed to the Board members before the next meeting.
Lori Ford suggested that given that the OCSD system is close to completion, it would be well for the joint board to meet. Two new board members have been appointed to the Occidental Community Services Board.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
October 11, 2005
Page Four
XI. DIRECTORS REPORTS (continued)
Gary Helfrich reported on the progress of Questa Engineering. He also opened a discussion about replacement of a cut-through bridge on the creek at Redwood and Lakeside. While the Board is not opposed, it was agreed that there would be liability issues.
Aimee Crawford informed the Board that she would not be able to attend the upcoming Water Quality Board meeting. It was agreed that Gary Helfrich would attend.
XII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Lori Ford, and seconded by Fred Meyer to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 0 Abstain: 1
The meeting adjourned at 8:25 p.m.
Respectfully submitted,
Cheryl Doran Girard
Rev. 2005/11/02