Minutes Of The Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Parks District
Date: May 10, 2005 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
Gary Helfrich called the meeting to order at 7:00 p.m.
II. Roll Call
Directors Gary Helfrich, Lori Ford, Cathie Anderson, Fred Meyer and Aimee Crawford were present.
III. Approval of Agenda
A motion was made by Fred Meyer, and seconded by Cathie Anderson, to approve the agenda.
The motion was approved. Ayes: 4 Nays: 0 Absent: 0
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
There was no comment from the public.
VI. Consent Items
A. Approval of Minutes
1. Minutes of April 12, 2005
A motion was made by Lori Ford, and seconded by Fred Meyer to approve the April 12, 2005 meeting minutes. The motion was approved.
Ayes: 4 Nays: 0 Absent: 0 Abstain: 1
B. Payment of Claims
1. A motion was made by Lori Ford, and seconded by Fred Meyer to approve warrant requests G2004-2005-013 (R&P) $4,611.11, and W2004/2005-013 (Water), $8,896.29 for expenses for the month of May 2005 as submitted. The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
May 10, 2005
Page Two
C. Financial & Administrative Report
Ms. Doran-Girard reported that the flat charge packet for billing for year 2005-2006 will not be sent by the County Auditor’s office until May 15 per telephone conversation with Rick Strobel; and, therefore, the updated information will not be reviewed by the Board until July. In addition, fiscal year end close for 2004-2005 is quickly approaching and any reimbursements or warrant requests relative to the current fiscal year should be presented in the June meeting information. She also advised that correspondence from the County Treasurer’s office stated that the interest rate on District funds for the past quarter was 2.4% and the newsletter draft will be prepared for approval at the June meeting.
VIII. Action Items
A. RESOLUTION 2005-001 ORDERING AN ELECTION TO BE HELD AND REQUESTING CONSOLIDATION WITH THE NOVEMBER 8, 2005 GENERAL ELECTION.
DESCRIPTION: The Board reviewed the list of incumbent officers and agreed to consolidate the election with the November 8, 2005 general election.
Action: A motion was made by Lori Ford, and seconded by Aimee Crawford to approve Resolution 2005-001 ordering an election to be held and requesting consolidation with the November 8, 2005 general election. Candidate statements and cost reimbursement will remain as in past years. The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
B. OCCIDENTAL COMMUNITY SERVICES DISTRICT WATER CONNECTION CONTRACT AMENDMENT.
DESCRIPTION: The Board discussed a request by OCSD for revision of the existing water connection agreement between CMRP & OCSD that would allow OCSD to defer up to $125,000 of the $640,000 “buy-in” cost for a period of time up to five years and whether security might be required against the deferred payment.
Action: After considerable discussion, a motion was made by Lori Ford, and seconded by Cathie Anderson to approve the amendment to the Occidental Community Services District Water Connection Contract Amendment agreeing to deferred payment of $125,000 for up to five years and authorizes the Board President to re-sign the agreement. The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
May 10, 2005
Page Three
C. UPDATE: DAM REMOVAL AND NOAA SCOPE OF WORK ISSUES
DESCRIPTION: The Board discussed progress regarding the dam removal, creek restoration, NOAA scope of work and hiring of a geo-technical firm issues. Gary Helfrich advised that Questa Engineering’s proposal was not received and that the proposal should be re-visited in June when a proposal and cost estimate will be available. Gary has advised Leah Mahan of NOAA of the progress and this seemed to be agreeable to her.
Action: There was no action taken.
D. REVIEW AND ADOPTION OF RESOLUTION 2005-002, PRELIMINARY BUDGET FOR THE FISCAL YEAR JULY 1, 2005-JUNE 30, 2006.
DESCRIPTION: The Board reviewed the Preliminary Budget for fiscal year July 1, 2005 through June 30, 2006.
Action: A motion was made by Lori Ford, and seconded by Cathie Anderson to approve Resolution 2005-002 adopting the Preliminary Budget for Fiscal Year July 1, 2005 through June 30, 2006. The motion was approved.
Ayes: 5 Nays: 0 Absent: 0 Abstain: 0
E. APPROVAL OF ANDERSON HALL UPGRADES AND CONSTRUCTION PROGRESS UPDATE
DESCRIPTION: Rich Ingram advised that he had spoken with Malcolm Manwell regarding the communication from Linda Dickieson, owner of the property adjacent to Anderson Hall. After discussion, it was agreed that District Counsel, Malcolm Manwell, and Mr. Ingram will work with him to resolve construction issues. Ms. Crawford stated that she would like to see communications conducted in writing.
Rich also detailed progress with PRMD and it was proposed that a draft letter be prepared for transmittal to Mike Reilly requesting waiver of permit fees for the Anderson Hall project. There was concern about the length of time it may take to accomplish this as construction is proposed for the fall.
Cathie Anderson advised that she had contacted Tommie Gonnella with respect to water heater replacement.
F. LAND AND WATER CONSERVATION FUND GRANT APPLICATION
DESCRIPTION: The Board discussed the application process for matching grant funding under the State Department of Parks and Recreation Land and Water Conservation Program that provides grants for acquisition or development of lands and facilities for public outdoor recreation. Gary and Aimee advised that this is a recurring program and a punch list will be prepared as they felt the application for these funds is worth pursuing; however, a specific project needs to be determined as the application requires description of a specific project.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
May 10, 2005
Page Four
IX. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: Rich Ingram reported on progress of present projects. All is quiet with the OCSD water system and will be until a contract is awarded. He also detailed the progress of the wastewater project advising that the design process is quiescent pending selection of a membrane contractor.
X. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
DESCRIPTION: Hal Wood was not present.
XI. DIRECTORS REPORTS
Cathie Anderson comment that the new flooring and painting at the post office is looks great.
XII. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Fred Meyer and seconded by Cathie Anderson to adjourn this regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:55 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD
Rev. 6/5/2005