Minutes of Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Parks District
Date: March 8, 2005 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
Gary Helfrich called the meeting to order at 7:05 p.m.
II. Roll Call
Directors Gary Helfrich, Lori Ford, and Cathie Anderson were present.
III. Approval of Agenda
A motion was made by Lori Ford, and seconded by Cathie Anderson, to approve the agenda.
The motion was approved. Ayes: 3 Nays: 0 Absent: 1
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
Cindy Albin advised the Board that she would finish painting the shack. Gene Koch questioned the legality of the Basin plan with respect to CEQA requirements. Gary Helfrich advised that the Basin Plan is exempt from CEQA. A brief discussion ensued. Gary Helfrich announced that he has been elected to serve on the LAFCO board.
VI. Presentation: Appreciation of Service to Community-Cindy Albin
Lori Ford presented a plaque and blanket with the Camp Meeker post office centennial logo to Cindy Albin to mark her retirement and in appreciation of her many years of service as postmistress to the Camp Meeker community
VII. Consent Items
A. Approval of Minutes
1. Minutes of February 8, 2005
A motion was made by Lori Ford, and seconded by Cathie Anderson to approve the February 8, 2005 meeting minutes. The motion was approved.
Ayes: 3 Nays: 0 Absent: 1 Abstain: 0
B. Payment of Claims
1. A motion was made by Lori Ford, and seconded by Cathie Anderson to approve warrant requests G2004-2005-011 (R&P) $1,689.65, W2004/2005-011 (Water), $13,045.56, and AB2004/2005-02 (USDA loan) $37,430.00 for expenses for the month of March 2005 as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 1 Abstain: 0
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
March 8, 2005
Page Two
C. Financial & Administrative Report
Ms. Doran-Girard stated that the State Compensation renewal information had been faxed as well as the information for the insurance policy renewal. She advised that correspondence had been received from the State Controller’s office regarding reimbursement of mandated cost claims and was instructed by the Board obtain further information. Lastly, she asked that the Board members complete the FPPC 700 forms. These are due at the County Clerk’s office on April 1.
VIII. Action Items
A. WATER RECONNECTION FEE WAIVER: DIANE SANDAHL
DESCRIPTION: The Board discussed a request for waiver for Diane Sandahl’s water reconnection fee at length.
Action: A motion was made by Lori Ford, and seconded by Cathie Anderson to deny Diane Sandahl’s request for a waiver of her reconnection fee. The motion was approved.
Ayes: 3 Nays: 0 Absent: 1 Abstain: 0
B. REPORT AND RECOMMENDATIONS OF THE AD HOC COMMITTEE DELEGATED TO REVIEW APPLICANTS FOR BOARD MEMBER REPLACEMENT.
DESCRIPTION: Lori Ford stated that the applicants for the position all had exemplary qualifications and that the committee is recommending Aimee Crawford to complete the term of Cheryl Martinsen. Aimee has skills specific to grant writing for State Parks projects, community experience and her work with the Marin Agricultural Land trust. The Board further discussed the elements of board service. The oath of office will be administered to Aimee at the April meeting.
Action: Action: A motion was made by Lori Ford, and seconded by Cathie Anderson to appoint Aimee Crawford to fill the remaining open term on the Camp Meeker Recreation and Park Board. The motion was approved.
Ayes: 3 Nays: 0 Absent: 1 Abstain: 0
C. UPDATE: DAM REMOVAL AND NOAA SCOPE OF WORK ISSUES
DESCRIPTION: Gary Helfrich advised that he had sent 16 RFPs and will report next month on the responses and progress regarding the dam removal, creek restoration, NOAA scope of work and hiring of a geo-technical firm issues.
Action: None.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
March 8, 2005
Page Three
D. NEW FIRE STATION AND POST OFFICE
DESCRIPTION: Gary Helfrich advised that design group materials will be reviewed next month and progress of research with respect to the building of new fire station and post office facilities on the site of the present fire station including a preliminary design study will be discussed.
Action: None.
E. APPROVAL OF ANDERSON HALL UPGRADES AND CONSTRUCTION PROGRESS UPDATE
DESCRIPTION: Lori Ford advised that Rich Ingram expressed concern that going straight out to bid would void the building permit application and recommends that the septic be pursued on an independent basis. He also suggested that the District’s attorney, Malcolm Manwell, take the appropriate steps to obtain a temporary easement for the septic installation. The permit process is presently running about eight weeks. Rich also advised that the design is centered on the now missing antique gates and asked for direction from the board with respect to duplication of the gates. Rich will handle finding a firm to duplicate the gates. He will attempt to get the Building department to waive the fees. Cathie Anderson will ask Tim Williams to deal with the leaking water heater at Anderson Hall.
Action: The Board agreed that duplicating the antique gates is appropriate and authorized Rich Ingram to handle this element of the project.
F. LAND AND WATER CONSERVATION FUND GRANT APPLICATION
DESCRIPTION: The Board discussed the application process for matching grant funding under the State Department of Parks and Recreation Land and Water Conservation Program that provides grants for acquisition or development of lands and facilities for public outdoor recreation. The State’s allocation for Northern California for this year is expected to be 1.6 million. Grant application deadline is May 2, 2005.
Action: The Board instructed Cheryl Doran-Girard to research the application for matching grant moneys under the California State Department of Parks and Recreation Land and Water Conservation Program and report at the April meeting.
G. REVIEW AND APPROVE DRAFT OF BOARD NEWSLETTER.
DESCRIPTION: The Board reviewed the draft of the current “Board Notes” newsletter to be sent to the community via the water bills.
Action: A motion was made by Lori Ford and seconded by Cathie Anderson to approve current newsletter for transmittal to community via the water bills.
Ayes: 3 Nays: 0 Absent: 1 Abstain: 0
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
March 8, 2005
Page Four
IX. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: District Engineers reported that OCSD had received bids for the water project and that Pat Barnes had advised the bids were higher than anticipated. The lowest bid was in excess of the budget plus the contingency. Discussion ensued regarding the impact of the economy on the bid process. Rich Ingram further reported that on progress of the sewer project and informed the Board that the designs are all able to accommodate Camp Meeker.
X. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
There was no report.
XI. DIRECTORS REPORTS
There were no Directors reports.
XII. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Cathie Anderson and seconded by Lori Ford to adjourn this regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:25 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD
Rev. 4/8/2005