Regular Meeting Minutes
Of the
Board of Directors of the
Camp Meeker Recreation and Parks District
Date: January 11, 2005 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
The meeting was called to order at 7:15 p.m. by Gary Helfrich.
II. Roll Call
Directors Gary Helfrich, Lori Ford, and Cathie Anderson were present.
III. Approval of Agenda
A motion was made by Lori Ford, and seconded by Cathie Anderson, to approve the agenda.
The motion was approved. Ayes: 3 Nays: 0 Absent: 1
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
Gene Koch asked what impact low-flow in the Russian River watershed would have with respect to old quicksilver mines and also suggested that exploring annexation of Camp Meeker to the redevelopment agency might provide funding.
It was announced that the Camp Meeker postmistress is retiring at the end of the month and one application had been received for her replacement.
VI. Consent Items
A. Approval of Minutes
1. Minutes of December 14, 2004
A motion was made by Lori Ford, and seconded by Cathie Anderson to approve the December 14, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 1 Abstain: 0
B. Payment of Claims
Lori Ford asked to review the costs for the generator housing that were listed on the warrant request document for the operating fund; and, after review, a motion was made by Lori Ford, and seconded by Cathie Anderson to approve warrant requests G2004-2005-009 (R&P) 5,777.96, and W2004/2005-009 (Water), $9,428.42 for expenses for the month of January 2005 as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 1 Abstain: 0
Camp Meeker Recreation & Park District
Board of Directors Meeting Minutes
January 11, 2005
Page Two
C. Financial & Administrative Report
Ms. Doran-Girard advised the Board that tax collections for December seemed considerably lower than the previous year and was asked by Ms. Ford to contact the auditor’s office and request confirmation that the collections were correct.
Additionally, Cheryl informed the board that Larry Johnson advises year-end audit completion is being held up by the increased informational requirements. There is still considerable information to be gathered and lengthy questionnaires to complete.
VII. Action Items
A. UPDATE: BOARD MEMBER REPLACEMENT
DESCRIPTION: The Board discussed the replacement of Board member for Cheryl Martinsen’s seat.
Action: The Board discussed the application process for the community members present and agreed that the application process will remain open until next month’s meeting.
B. UPDATE: DAM REMOVAL AND NOAA SCOPE OF WORK ISSUES
DESCRIPTION: The Board discussed progress regarding the dam removal, creek restoration and NOAA scope of work issues. Leah Mahan of NOAA was present for the meeting. Gary Helfrich stated that he felt that the projects presented in the NOAA materials previously provided were not comparable and Ms. Mahan responded that all the projects are very comparable. Gary stated again that he didn’t agree.
Karen Vogel suggested that in order to move the project forward, the Board develop a scope of work that is acceptable from the Board’s perspective. It was the Board member’s feeling that Brelje and Race had prepared this information some months ago. Gary Helfrich continued to state that there has to be a balance between the fish needs and the community needs due to the instability that could arise on the side of the creek when the dam is removed and the possible undermining of the houses in that area. Discussion continued regarding geo-technical evaluation and costs relative to it.
Action: The Board will consider paying the cost of a geo-technical review to be determined prior to the next meeting from an engineering firm qualified for the process.
C. NEW FIRE STATION AND POST OFFICE
DESCRIPTION: In the absence of Fred Meyer, the Board did not discuss progress of research with respect to the building of new fire station and post office facilities on the site of the present fire station.
Action: Further consideration of any actions toward the building of new fire station and post office facilities are tabled pending Mr. Meyer’s presentation of research progress.
Camp Meeker Recreation & Park District
Board of Directors Meeting Minutes
January 11, 2005
Page Three
D. APPROVAL OF ANDERSON HALL UPGRADES AND CONSTRUCTION PROGRESS UPDATE
DESCRIPTION: Rich Ingram reported that the neighbors have considerable concerns with respect to activities at Anderson Hall that they feel are disruptive during the their summer stays 2-3 weekends per year. Among their specific concerns is an increase in traffic once the upgrades are complete. Rich will contact the owners by telephone and continue the discussions. Discussion ensued regarding the antique gates that have been stolen.
IX. MONTHLY REPORT OF THE MONTHLY REPORT OF DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: District Engineers will reported earlier relative to Anderson Hall.
X. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
Mr. Wood was not present due to other commitments.
XI. DIRECTORS REPORTS
Lori Ford suggested that the Board recognize Cindy Albin, the retiring postmistress, for her years of service to the community at the February meeting and the Board agreed to do so.
Lori also noted that the broken glass had been removed from the notice board adjacent to the post office so it is not as much of a hazard as previously.
XII. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Lori Ford and seconded by Cathie Anderson to adjourn this regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:15 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD
Rev. 2/2/2005