Minutes Of The
Regular Public Meeting Of the
Board of Directors of the
Camp Meeker Recreation and Park District
Date: December 13, 2005 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
President Helfrich called the meeting to order at 7:05 p.m.
II. Roll Call
Directors Gary Helfrich, Lori Ford, Aimee Crawford, and Cathie Anderson were present.
Director Fred Meyer was absent.
III. Approval of Agenda
A motion was made by Aimee Crawford, and seconded by Cathie Anderson, to approve the agenda as written. Order of items will be re-arranged pending the arrival of Lori Ford.
The motion was approved. Ayes: 3 Nays: 0 Absent: 2
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
There was no public comment.
VI. Consent Items
A. Approval of Minutes
1. Minutes of November 8, 2005
A motion was made by Cathie Anderson, and seconded by Aimee Crawford to approve the November 8, 2005 meeting minutes. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
B. Payment of Claims
A motion was made by Aimee Crawford, and seconded by Cathie Anderson to approve warrant requests G2005-2006-008 (R&P) $4,923.66, D2005-2006-003 (Dam Restoration) $7,990.08, and W2005/2006-005 (Water), $10,415.60 for expenses for the month of December 2005 as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2 Abstain: 0
C. Financial & Administrative Report
Ms. Doran-Girard reported that the audit is close to completion. Mr. Johnson advises that he has a few hours of work to complete and will provide the Board with a draft upon completion.
VII. ACTION AGENDA
A. REVIEW OF CAMP MEEKER DAM REMOVAL GEOTECHNICAL REPORT (ADMINISTRATIVE DRAFT).
DESCRIPTION: Gary Helfrich advised that the administrative draft of the geo-technical report with a detailed hydrologic analysis has been received from Questa Engineering. He feels that it would be appropriate to for the Board to review the document for corrections as well as send a copy to NMFS for their review. After review and correction, the Board can approve the report and distribute to the public.
ACTION: No action taken.
A. ELECTION OF DISTRICT OFFICERS
DESCRIPTION: The Board elected members to the offices of President, Vice-President and Secretary-Treasurer for the year beginning January 1, 2006.
ACTION: A motion was made by Cathie Anderson, seconded by Lori Ford to elect the following District officers for the calendar year beginning January 1, 2006: President: Lori Ford, Vice-President: Cathie Anderson, and Secretary-Treasurer: Aimee Crawford. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
B. UPDATE REGARDING EIR AMMENDMENT RECEIVED FROM SCWA.
DESCRIPTION: Cordell Stillman, Capital Projects Manager, and Bill Keene, Environmental Specialist, for SCWA provided background information regarding the proposed EIR update. Mr. Stillman informed the Board that funding for the proposed EIR amendment will be provided by SCWA and it is hoped that the Board will consider the SCWA proposal and move forward. Discussions continued regarding the rationale for Camp Meeker to function as the lead agency in amendment process. Steve McNeal of OCSD urged the Board to take a proactive stance in this matter in order that Dutch Bill Creek, Occidental and Camp Meeker pollution issues are addressed. Concerns were expressed regarding litigation and it was agreed that review by the District’s counsel is appropriate before any further action is taken.
ACTION: The Board will meet in closed session with District Counsel, Malcolm Manwell, to discuss liability and other contractual issues.
D. DEPARTMENT OF FISH AND GAME TEMPORARY ENTRY PERMIT
DESCRIPTION: The Board reviewed a Department of Fish and Game request for permission to allow its survey team access to Camp Meeker property on a temporary basis in order to stock and monitor Coho salmon reared at the Warm Springs Hatchery as part of the brood stock program.
ACTION: A motion was made by Lori Ford, seconded by Aimee Crawford to approve Temporary Entry Permit for the Department of Fish and Game.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
E. UPDATE OF ANDERSON HALL UPGRADES:
DESCRIPTION: Rich Ingram advised that the septic tank is installed and in the two day period needed to install the geo-technical work has also been completed. Once the reports are complete, this report and the design work can be submitted to the county.
Brelje and Race are working on funding through previously awarded State Parks grants.
F. ADEQUACY OF THE 1989 QUESTA POLLUTION STUDY.
DESCRIPTION: The board will heard testimony and discussed the adequacy of the 1989 Questa Pollution Study.
ACTION: No action was taken.
G. TELECOMMUNICATION SITE LEASE OPPORTUNITIES
DESCRIPTION: The Board heard testimony and discussed the possibility of leasing space at the Living Tower site as a cellular phone antenna site, and possible uses for revenues generated.
ACTION: No action was taken.
H. CONCRETE HAZARDS ON BOHEMIAN HIGHWAY
DESCRIPTION: The Board heard testimony from Gene Koch regarding concrete hazards on Bohemian Highway and suggested that he contact the Department of Transportation and Public works regarding this safety hazard.
ACTION: No action was taken.
I. REQUEST FOR FUNDING: SWEATSHIRT/T-SHIRT RE-ORDER
DESCRIPTION: Lori Ford presented a request for $300.00 for in order to re-order Camp Meeker sweatshirts and t-shirts due to increased demand. After discussion, I was agreed that $500.00 would allocated to this request.
ACTION: A motion was made by Lori Ford, seconded by Aimee Crawford to approve funding in the amount of $500.00 for the purchase of Camp Meeker t-shirts and sweatshirts for sale to the public.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
IX. MONTHLY REPORT OF THE DISTRICT ENGINEERS, BRELJE AND RACE.
Rich Ingram reported that the OCSD water system is almost complete. Hal Wood suggested that the project won’t be complete until February. He will recommend the Board accept the project as all is working well. Steve McNeal stated that he anticipates USDA payments in January or February.
X. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
Hal Wood advised that the Board might want to look into acquisition of parcels adjacent to the well in Monte Rio that he understands may be for sale by Monte Rio Recreation and Park District. He also informed the Board that he upon receipt of a written request he would recommend awarding a one-time waiver to Charlotte Daniels as she was in the hospital. Mr. Wood stated that a new agreement for the OCSD/CMRP water contract with RRU will need review and approval.
XI. DIRECTORS REPORTS
Lori Ford reported regarding LAFCO’s request for sphere of influence information and further that the heater in the District office will not be repaired for two weeks or more pending receipt of a part.
Cathie Anderson requested that the fire department move their materials from the district office to the storage area and was assured this would be done.
XII. ADJOURNMENT
As there was no further business to be brought before the Board at this time, a motion was made by Lori Ford, and seconded by Cathie Anderson to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.
The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
The meeting adjourned at 8:50 p.m.
Respectfully submitted,
Cheryl Doran-Girard
Rev. 2006-01-05