Minutes Of The Regular Meeting
Of the
Board of Directors of the
Camp Meeker Recreation and Parks District
Date: August 9, 2005 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
Gary Helfrich called the meeting to order at 7:05 p.m.
II. Roll Call
Directors Gary Helfrich, Lori Ford, Fred Meyer and Aimee Crawford were present. Director Cathie Anderson was absent.
III. Approval of Agenda
A motion was made by Fred Meyer, and seconded by Lori Ford, to approve the agenda.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
Gene Koch offered information regarding possibilities for microwave-wireless communications.
VI. Consent Items
A. Approval of Minutes
1. Minutes of July 12, 2005
A motion was made by Aimee Crawford, and seconded by Fred Meyer to approve the July 12, 2005 meeting minutes. The motion was approved.
Ayes: 3 Nays: 0 Absent: 1 Abstain: 1
B. Payment of Claims
As there were no questions from the Directors regarding this month’s expenses, a motion was made by Fred Meyer, and seconded by Lori Ford to approve warrant requests G2005-2006-002 (R&P) $3,341.56, and W2005/2006-002 (Water), $10,408.62 for expenses for the month of August 2005 as submitted. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
C. Financial and Administrative Report
Ms. Doran-Girard reported that the final budget for fiscal year 2005-2006 will be presented for approval next month as well as the next Board notes newsletter.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
August 9, 2005
Page Two
VIII. Action Items
A. PUBLIC HEARING RESOLUTION 2005-005. APPROVAL OF 2005-2006 ANNUAL FLAT CHARGE BILLING LIST.
Gary Helfrich opened the public hearing at 7:25 p.m. There was no public comment on the 2005-2006 Annual Flat Charge list as compiled.
B. The public hearing closed at 7:29 p.m.
C. ADOPTION OF RESOLUTION 2005-05 OVERRULING PROTESTS AND CONFIRMING REPORT OF WATER CHARGES AND DELINQUENT WATER CHARGES FOR THE FISCAL YEAR 2005-2006.
DESCRIPTION: Following the taking of Public Comment, as set forth above, the Board reviewed Proposed Resolution 2005-005 that proposes to over-rule protests and confirm the report of water charges and delinquent water charges for the year 2005-2006.
ACTION: A motion was made by Fred Meyer, and seconded by Aimee Crawford to adopt resolution 2005-005. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
D. ADOPTION OF RESOLUTION 2005-006 APPROVING BUDGET ADJUSTMENTS FOR
FISCAL YEAR END JUNE 30, 2005.
DESCRIPTION: The Board reviewed Resolution 2005-005 approving budget adjustments for fiscal year-end June 30, 2005.
ACTION: A motion was made by Fred Meyer, and seconded by Lori Ford to adopt resolution 2005-005. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
E. INCENTIVE-BASED WATER CONSERVATION PROGRAM
DESCRIPTION: Gary Helfrich detailed a proposal for a program to encourage water conservation in the District. Considerable discussion ensued relative to how such a program would function, length of “pilot” program, and responsibilities for tasks related to administration of the program.
ACTION: A motion was made by Lori Ford, seconded by Fred Meyer to approve implementation of the Camp Meeker Water Savers Award Program with a proposed start date of January 2006 and continuing for a least one year. Five awards will be given to those individual households whose water consumption is reduced by at least ten percent over the previous year. The highest saver will receive a credit of $350.00, second-$150.00, and third through fifth will receive $50.00. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
August 9, 2005
Page Three
F. WATER CONNECTION REQUEST: LISA AND LOREN HULETTE
DESCRIPTION: Lisa and Loren Hulette submitted a letter requesting information about inclusion in the Camp Meeker Water System. Mrs. Hulette described the location of her property and was advised that annexation is a huge undertaking requiring the involvement not only of CMR&P but also LAFCO and that mostly likely an environmental review would be required. It would be an expensive undertaking. It was suggested that Mrs. Hulette meet with a Board member for further information regarding sewer matters.
G. MONTE RIO WASTEWATER PROTEST
DESCRIPTION: The Board reviewed protest information relative to a proposed raise in the Monte Rio sewer rate to $1198.00 per year. CMRP owns a parcel within the district. There was considerable discussion from members of the Camp Meeker community with respect to this issue.
ACTION: After discussion, a motion was made by Lori Ford, seconded by Fred Meyer to protest the increase in sewer fees to the Monte Rio sewer project. The motion was approved. Ayes: 4 Nays: 0 Absent: 1 Abstain: 0
H. APPROVAL OF ANDERSON HALL UPGRADES AND CONSTRUCTION PROGRESS UPDATE.
DESCRIPTION: The Board reviewed progress of the Anderson Hall upgrades and the proposed schedule presented by Rich Ingram of Brelje and Race. It is estimated that construction will be completed by May 15, 2006.
VIII. MONTHLY REPORT OF DISTRICT ENGINEERS
Rich Ingram reported that significant tasks were completed in the construction process for the Occidental water system. Actual construction of the pipeline has begun on Bohemian Highway and B&R has received several complaint telephone calls regarding the state of the road and safety issues that have been referred on to Coastland. Discussion ensued.
IX. MONTHLY REPORT OF WATER OPERATOR
The Board expressed concern that there are several past due water bills in significant dollar amounts and would like information about this.
X. DIRECTORS REPORTS
Lori Ford inquired if there was any litigation in progress to reverse ERAF allocations by Special Districts Association. Additionally, she stated she had questions regarding Anderson Hall that could be addressed at another time. She also expressed concerns about the District’s attorney’s ability to respond to Board inquiries promptly.
Gary Helfrich reported that he had developed a working relationship with Leah Mahan relative to the Dam project and that the Questa portion of the dam project is moving along. Gary will prepare the EIR, if needed, pro-bono.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
August 9, 2005
Page Four
XII. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Aimee Crawford and seconded by Fred Meyer to adjourn this regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:45 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD
Rev. 9/4/2005