REGULAR MEETING MINUTES
OF THE
WATER SHARING GOVERNANCE SUBCOMMITTEES
OF THE
CAMP MEEKER RECREATION AND PARK DISTRICT
AND OF THE
OCCIDENTAL COMMUNITY SERVICES DISTRICT
Saturday, January 31, 2004
5240 Bohemian Highway, Camp Meeker, California
I. CALL TO ORDER
The meeting was called to order at 10:02 a.m.
II. ROLL CALL
Directors Gary Helfrich and Lori Ford of Camp Meeker and Steve McNeal and Theo Sally of Occidental were present. Hal Wood of Russian River Utility was also present.
III. AGENDA APPROVAL
A motion was made by Lori Ford, and seconded by Steve McNeal, to approve the agenda. The motion was approved. Ayes: 4 Nays: 0 Absent: 0
IV. STATEMENTS OF ABSTENTION
There were no statements of abstention.
V. PUBLIC COMMENT
There were no public comments.
VI. CONSENT ITEMS
A. Approval of Minutes
VII. ACTION ITEMS:
A. RUSSIAN RIVER UTILITY CONTRACT
This item was tabled pending the members’ review of information provided by Hal Wood.
B. COSTS PROFESSIONAL SERVICES ENGINEER DESIGN AND OVERSIGHT
Gary Helfrich advised that it seems there are unresolved issues relative to Brelje and Race oversight and work with the improvements and tie-ins. While the OCSD engineers are doing the project, Brelje and Race will review the project elements relative to technical correctness and consistency. Rich Ingram will provide specifications in line with Brelje and Race’s design criteria to Coastland before they begin the design process. They will also furnish well drawings and other existing maps and information. In essence, Rich Ingram of B&R will function as the building inspector and will make progress reports. He will probably review at 50%, 90% and completion.
Gary Helfrich stated that it has been open-ended as to whether the upgrades are completed before the tie-in. Steve McNeal responded that the tie-in timing had yet to be discussed. Lori Ford said that it was her opinion that tie-in shouldn’t occur until the improvements were completed. Steve McNeal informed the group that he did not anticipate construction to begin before October, which is beyond the optimum window for construction; however, before that happens the design must be finalized, and the bid process initiated. Additionally, there are bonding issues.
Hal Wood stated that if the specifications for electrical and the well pumps are the first completed, it would be possible to deliver water in December. It was Theo Sally’s opinion that work could go on in more than one area. Discussion ensued regarding the feasibility of work during the winter storms.
Gary Helfrich stated that the well is a key component and all else could be integrated to that point easily. He suggested that the engineer write the well specifications only. The bid process would be straightforward and the work could be completed in a week at most. Hal Wood agreed and said that a positive factor is that this is a known “good hole” not a “dry hole.”
Steve McNeal stated that doing the work in two phases would add to the cost and would probably exceed the cost of trucking water that was 24K for one year. Discussion continued regarding metering at Hampton Road.
Brelje and Race will prepare a contract for a stated amount for their services, and Malcolm Manwell will review the contract. In the event that B&R runs into problems, they will have to return to the Board for further authorization. Lori Ford asked that she be notified of any meetings with the engineers and suggested that this combined CMRP&OCSD sub-committee meet monthly. Continuing contact will insure that the information is provided, issues are addressed, and the governance relationship will go smoothly.
Discussion regarding various elements of the system ensued.
VIII. NEXT MEETING DATE
The Sub-committee will hold its regularly scheduled meeting on Saturday, March 6, 2004 at 10:00 a.m.
IX. ADJOURNMENT
There being no further matters to be addressed; a motion was made by Lori Ford and seconded by Steve McNeal to adjourn the meeting. The motion was unanimously approved.
The meeting adjourned at 11:45 a.m.
Respectfully submitted,
CHERYL DORAN GIRARD
Rev. 2/26/04