Regular Meeting Minutes
Of the
Board of Directors
of the
Camp Meeker Recreation and Parks District
Date: September 14, 2004 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
The meeting was called to order at 7:00 p.m. by Gary Helfrich.
II. Roll Call
Directors Gary Helfrich, Lori Ford, and Cathie Andersen were present. Directors Fred Meyer and Cheryl Martinsen were absent.
III. Approval of Agenda
A motion was made by Lori Ford, and seconded by Cathie Andersen, to approve the agenda.
The motion was approved. Ayes: 3 Nays: 0 Absent: 2
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
Christine Anderson, a water customer residing on Acreage Road, informed the Board that she had received a 1200.00 water bill due to a leak that had been repaired. She was instructed that the Board grants a one-time amnesty for water customers and that her bill would be an average of past bills with a charge to recover energy costs.
Amy Lemmer requested an update on the activities relevant to the dam and inquired about the watering of the garden. Tara Cantua will be retiring from her responsibility writing the Camp Meeker column for the Russian River Monthly and a replacement is needed.
VI. Consent Items
A. Approval of Minutes
1. Minutes of August 17, 2004
A motion was made by Lori Ford, and seconded by Cathie Andersen to approve the August 17, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
B. Payment of Claims
A motion was made by Lori Ford, seconded by Cathie Andersen to approve warrant requests G2004-2005-005 (R&P) 3,421.18, and W2004/2005-005 (Water), $8,396.50 for expenses for the month September 2004. The motion was approved. Ayes: 3 Nays: 0 Absent: 2
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Agenda
September 14, 2004
Page Two
C. Financial & Administrative Report
The Board was advised that the 2003-2004 audit is scheduled for September 30; and, additionally, that according to the State Controller website annual report forms will not be sent until late October/early November. The due date will probably be sometime in early December.
VII. Action Items
A. REVIEW AND ADOPTION OF RESOLUTION 04-005, FINAL BUDGET FOR THE FISCAL YEAR JULY 1, 2004 – JUNE 30, 2005 AND, RESOLUTION 04-006, A PROPOSITION 4 LIMIT.
DESCRIPTION: The Board reviewed the Final Budget for fiscal year July 1, 2004 through June 30, 2005 and the Proposition 4 limitation for the same period.
ACTION: A motion was made by Lori Ford, and seconded by Cathie Andersen to approve Resolution 04-005, Final Budget for the Fiscal Year July 1, 2004 through June 30, 2005.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
A motion was made by Lori Ford, and seconded by Cathie Andersen to approve Resolution 04-006, approving a Proposition 4 Appropriations Limit for the Fiscal Year 2004-2005.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
B. OCCIDENTAL COMMUNITY SERVICES DISTRICT REQUEST FOR TEMPORARY OUTSIDE WATER SERVICE CONTRACT REVIEW AND APPROVAL, RESOLUTION 04-007.
DESCRIPTION: The Board was to review a proposed contract, charges for service and a specific time frame for services in response to Occidental Community Services District request for temporary outside water service agreement, pending completion of new water system. This is an in-depth discussion based on an August 2004 letter of request.
ACTION: In order that all Board members have sufficient time to review the proposed contract prior to adoption, it was agreed that a special meeting of the Board of Directors will be held on Saturday, September 18 at 11:00 a.m. to review a proposed contract, determine time length and charges for and grant a temporary outside water service agreement to OCSD.
C. BOARD MEMBER REPLACEMENT: Cheryl Martinsen
DESCRIPTION: The Board was to discuss the replacement of Board member, Cheryl Martinsen with respect to her pending resignation.
ACTION: This matter was tabled pending receipt of a formal letter of resignation from Ms. Martinsen.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Agenda
September 14, 2004
Page Three
D. REVIEW CONFLICT OF INTEREST CODE AND UPDATE, RESOLUTION 04-008
DESCRIPTION: The Board reviewed this matter and after discussion, it was agreed that District Counsel, Malcolm Manwell, is authorized to review and update the conflict of interest code. Any changes to the current District conflict of interest code will be adopted within the appropriate time frame. Government Code section 87306.5 requires a review and update every two years.
ACTION: Authorize Malcolm Manwell to review and update the conflict of interest code, submit such changes to conflict of interest code or confirm current code in accordance with Government Code section 87306.5 and to the Board prior to the due date.
A motion was made by Lori Ford, and seconded by Cathie Andersen to approve Resolution 04-008, authorizing a review of the current conflict of interest code by Malcolm Manwell.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
E. REVIEW SONOMA COUNTY WATER AGENCY CORRESPONDENCE REGARDING WASTEWATER PROJECT GRANT FUNDING AND CONFIDENTIAL INCOME SURVEY.
DESCRIPTION: Lori Ford detailed a letter from the Sonoma County Water Agency informing the Board that Camp Meeker’s Median Household Income exceeds the allowable annual income of $37,994. This circumstance will adversely impact the District’s ability to obtain grant funding for the wastewater project. SCWA advises a confidential income survey be conducted by an outside source.
ACTION: A motion was made by Cathie Andersen, seconded by Lori Ford to approve the conducting of a confidential income survey per SCWA correspondence.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
F. VOTE FOR CALIFORNIA SPECIAL DISTRICTS BOARD MEMBERS REGION 3
DESCRIPTION: The Board reviewed the California Special Districts Association candidates for election for Seat B.
ACTION: A motion was made by Lori Ford, and seconded by Cathie Andersen to cast the District’s vote for Carl Drexler for Region 3 Seat B member for CSDA Board of Directors.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Agenda
September 14, 2004
Page Four
G. REVIEW AND APPROVE DRAFT OF BOARD NEWSLETTER.
DESCRIPTION: The Board reviewed the draft of “Board Notes” newsletter that will be sent to the community via the water bills.
ACTION: A motion was made by Lori Ford, and seconded by Cathie Andersen to approve the Board notes newsletter as submitted and direct Fred Meyer to print and deliver to Russian River Utility for inclusion in the monthly water bills in October.
VIII. MONTHLY REPORT OF THE MONTHLY REPORT OF DISTRICT ENGINEERS, BRELJE AND RACE.
Rich Ingram reported on the following projects:
The design process is continuing for the treatment plant and pump only at Occidental. It is anticipated that the process will conclude August 2005.
Coastland had contacted Brelje and Race with questions regarding the system and Rich reminded them that a memorandum had been previously sent regarding these items further that B&R was to review design at 50% and 100% for Camp Meeker. Steve McNeal stated that he will remind Coastland regarding the 50% design review at Thursday’s scheduled meeting.
Rich advised that he spoke with Gary and Lori and met with the Dutch Bill Creek group to talk about the proposal to remove the dam. Prior to that meeting he attempted to get in touch with Leah Mahan regarding the contract. When he finally did get in contact with Ms. Mahan, he was advised that the contract was not on target with what NOAA wants done and secondly the costs were too high. NOAA only interested in the dam removal and no restoration other than the removal. Lori and Rich had previously met with Ms. Mahan and Mr. Ball to work out a contract that was in concert with NOAA goals and had felt that these discussions resulted in a detailed and amenable engineering plan. Gary Helfrich stated that if the continuing communications problems cannot be resolved that the District abandon the project. Rich Ingram suggested that it would be well to attempt contact with an individual at a higher level. Tara Cantua and Amy Lemmer will take this information to the Dutch Bill Creek group for suggestions.
Rich advises that it would be well to contact owners of adjoining parcels regarding the septic. Rich will draft a letter for that purpose. Discussion ensued regarding plans for the handicapped restroom accommodations and other access issues.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Agenda
September 14, 2004
Page Five
IX. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
Hal wood reported that all is on track at this time.
X. DIRECTORS REPORTS
It was agreed that hose will be provided for Becoming Independent in order that the garden at the beach can be watered.
XI. NEXT MEETING DATE
The Board will hold a special meeting on Saturday, September 18 at 11:00 a.m. and its regularly scheduled meeting on Tuesday, October 12, 2004.
XI. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Cathie Andersen and seconded by Lori Ford to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 9:00 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD Rev. 10/8/04