Regular Meeting Minutes
Of the
Board of Directors
of the
Camp Meeker Recreation and Parks District
Date: October 12, 2004 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
The meeting was called to order at 7:00 p.m. by Gary Helfrich.
II. Roll Call
Directors Gary Helfrich, Lori Ford, and Cathie Anderson were present. Directors Fred Meyer and Cheryl Martinsen were absent.
III. Approval of Agenda
A motion was made by Lori Ford, and seconded by Cathie Anderson, to approve the agenda.
The motion was approved. Ayes: 3 Nays: 0 Absent: 2
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
Gary Helfrich thanked Gene Koch for discovering an accurate way to assess the median income in the community. Gene responded that the Clean Water Act is an unfounded mandate and inquired regarding the possible pollution of the Monte Rio well.
Amy Crawford, a new resident of Camp Meeker, requested information regarding contacts for removal of the trailer camping in the middle of the road and an abandoned trailer. Lori Ford will provide Amy with appropriate contact numbers relative to the trailer issue. Gary Helfrich advised that Sonoma County has an ordinance against on street camping on the public roads.
VI. Consent Items
A. Approval of Minutes
1. Minutes of April 18, 2004
A motion was made by Cathie Anderson, and seconded by Lori Ford to approve the April 18, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
2. Minutes of September 14, 2004
A motion was made by Lori Ford, and seconded by Cathie Anderson to approve the September 14, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
3. Minutes of September 18, 2004
Tabled.
4. Minutes of October 4, 2004
Tabled.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Agenda
October 12, 2004
Page Two
A motion was made by Lori Ford, seconded by Cathie Anderson to approve warrant requests G2004-2005-006 (R&P) 1,774.20, and W2004/2005-006 (Water), $8,476.07 for expenses for the month October 2004. The motion was approved. Ayes: 3 Nays: 0 Absent: 2
C. Financial & Administrative Report
The Board was advised that the 2003-2004 audit is re-scheduled for November 15; and, additionally, according to the State Controller’s office, the annual report due date will be November 24 for paper submissions and December 12 for electronic submissions. The District has submitted the report electronically for the past two years.
VII. PRESENTATION—LEAH MAHAN, NOAA
Leah Mahan of Marine Fisheries presented a draft Scope of Work for Planning and Design for the dam removal and ecological restoration and stated that the project could be completed for 30K. Lori Ford asked for back ground documentation as to the establishment of the 30K ceiling and stated that she had requested this information previously however had not received it. The Board would like to compare previously completed projects with the proposed Camp Meeker project. Gary Helfrich pointed out that this is an unusual project in that it bisects the community and that given the project site he has reservations about approving a project scope without detailed information about similar projects. Lori Ford stated that without documentation she is unable to make an informed decision. Ms. Mahan informed the Board that she had considered Ms. Ford’s prior requests for information; however, had decided she did not want to send information on other people’s projects.
Ms. Mahan went on to review the Project summary. During the review of the permit/consultation process, it was determined that NOAA will be the lead agency for the NEPA determination, Section 7 ESA consultations with NOAA Fisheries and USFWS, and the National (State) Historic Preservation Act (SHPO). After final design plans have been completed, a lead agency would be established for CEQA and Ms. Mahan indicated that the lead agency would probably be the Department of Fish and Game. She went on to detail other aspects of the draft Scope of Work.
Gary Helfrich asked who would be in charge of approving the final design. Ms. Mahan responded that NOAA, although the District’s consent is built into the project. Gary next inquired if Phase I would be awarded based on the low bid? Ms. Mahan responded that this would depend on whether the contractor had the appropriate qualifications as well as low bid. Discussion regarding the bid process continued with questions and responses from members of the community. After considerable discussion, Lori Ford stated that she still had many questions and would need further research.
At the conclusion of the discussion, it was agreed that a plan would be ironed out within three months and that the Board would consider what it wants to do with respect to a scope of work. Gary Helfrich extended the Board’s thanks to Ms. Mahan and Jon Mahon of NOAA.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Agenda
October 12, 2004
Page Three
VIII. Action Items
DESCRIPTION: Lori Ford informed the Board that she had spoken with Ms. Martinsen after the last meeting and asked for a letter advising resignation. The letter has not yet been received. It was agreed that the Board will write a letter to Ms. Martinsen confirming her resignation.
Gary Helfrich stated that he would write a short letter to the voters in the District soliciting resumes so that the Board may gather a list of those interested in serving on the Board. It was agreed that a postcard would work as well.
Action: Cheryl Doran-Girard will obtain labels from the county, Fred Meyer will print, and the postcard will be labeled by the Fire Department volunteers and sent to the voters in the District asking for resumes. An appointment will be made after a list is compiled and reviewed by the Board.
RESOLUTION 04-008
DESCRIPTION: The Board certified that, after review by counsel, no changes to the current District conflict of interest code were needed. Government Code section 87306.5 requires a review and update every two years.
ACTION: A motion was made by Lori Ford, and seconded by Cathie Anderson to rescind Resolution 04-008, and certify that legal review disclosed no changes to the current conflict of interest code in accordance with Government Code section 87306.5.
The motion was approved.
Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
IX. MONTHLY REPORT OF THE MONTHLY REPORT OF DISTRICT ENGINEERS, BRELJE AND RACE.
Rich Ingram reported:
Treatment Plant:
The design process, which began 8/9/04, is underway and will move through the approval stages possibly completing in July 2005. The plant has been upgraded to a tertiary treatment plant.
OCSD: The 50% plan check has just been received. The plan looks quite similar to what B&R sent to Coastland. Upon completion of the review, a comment letter will be sent to the Board and OCSD Board.
Anderson Hall: Rich provided a set of small plans to the Board for review at the Board’s leisure. Rich detailed the design responding to public questions. Lori Ford inquired about the surveying and results of contact with the parcel owners adjacent to Anderson Hall for locating of the septic. Rich will draft a letter for review.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Agenda
October 12, 2004
Page Four
Hal Wood commented on the Coastland specs and will get together with Rich to review. He went on to detail the water usage by OCSD now that the hook-up is complete. Lori Ford requested that a list be provided to Cheryl Girard each month so that the OCSD amounts can be accurately reflected in the financials.
He also informed the Board that the ISO report has been completed with 88% of 100 or four rating, which is quite good. Parcel owners can now apply for a lower insurance rates. A warrant will be prepared for the Fire Department for 2K for approval in November. This amount was previously agreed upon and budgeted.
XI. DIRECTORS REPORTS
Cathie Anderson commented on the trailer and its removal.
XII. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Cathie Anderson and seconded by Lori Ford to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:15 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD Rev. 10/27/04