Regular Meeting Minutes
Of the
Board of Directors
Of The
Camp Meeker Recreation and Parks District
Date: November 9, 2004 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
The meeting was called to order at 7:03 p.m. by Gary Helfrich.
II. Roll Call
Directors Gary Helfrich, Lori Ford, Cathie Anderson, and Fred Meyer were present. Director Cheryl Martinsen was absent.
III. Approval of Agenda
A motion was made by Lori Ford, and seconded by Cathie Anderson, to approve the agenda.
The motion was approved. Ayes: 4 Nays: 0 Absent: 1
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
Gene Koch recommended the reading of a recent article relative to Low Flow that was discussed at a previous meeting.
Fred Meyer related that the Occidental Refuse Disposal site will close at the end of December and suggested that letters might be written to Mike Reilly, County Supervisor. It was Fred’s feeling that Camp Meeker will experience an increase in garbage on the roadsides as a result of the closure.
VI. Consent Items
A. Approval of Minutes
1. Minutes of September 18, 2004
A motion was made by Fred Meyer, and seconded by Cathie Anderson to approve the September 18, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 4 Nays: 0 Absent: 0 Abstain: 1
2. Minutes of October 4, 2004
A motion was made by Lori Ford, and seconded by Fred Meyer to approve the October 4, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 4 Nays: 0 Absent: 0 Abstain: 1
3. Minutes of October 12, 2004
A motion was made by Lori Ford, and seconded by Cathie Anderson to approve the October 12, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 4 Nays: 0 Absent: 0 Abstain: 1
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
November 9, 2004
Page Two
B. Payment of Claims
A motion was made by Lori Ford, seconded by Cathie Anderson to approve warrant requests G2004-2005-007 (R&P) 7,269.37, and W2004/2005-007 (Water), $8,637.46 for expenses for the month November 2004. The motion was approved. Ayes: 4 Nays: 0 Absent: 1
C. Financial & Administrative Report
The Board was advised that the 2003-2004 audit is scheduled for Monday, November 15; and additionally, the annual report due date will be submitted timely. The District has submitted the report electronically for the past two years. Ms. Doran-Girard requested direction regarding the frequency of Becoming Independent services and was instructed to reduce to twice a month.
VII. Action Items
DESCRIPTION: The Board discussed an update regarding the letter that was to be sent to Board member, Cheryl Martinsen with respect to her pending resignation.
Action: Gary Helfrich advised that he would write the letter discussed previously to Ms. Martinsen and forward a draft to the Board members either in hard copy or email by November 12/13 approximately.
DESCRIPTION: The Board discussed the progress of the dam removal, creek restoration and NOAA scope of work issues. Lori Ford advised that she had received a telephone call from Leah Mahan after the October meeting. At that time, Ms. Mahan stated that she was sorry it had taken so long to get back to the Board, and that she would help get information the Board wanted regarding cost breakdowns and estimates as well as websites. She has not provided this information to date. The Board agreed that communication with NOAA must improve considerably for the project to go forward. Gary Helfrich stated, given the present situation, he is concerned that the project will become a “federal freight train” six months from now. Discussion continued regarding various avenues that could be pursued with comments and suggestions from members of the Camp Meeker community.
Action: It was agreed that Brock Dolman, a member of the community, with considerable familiarity with the situation would use his resources to attempt to move the project forward.
DESCRIPTION: Fred Meyer advised that the fire station is in need of massive repairs as the building is failing. He suggested that this would be a good opportunity to develop a “town center” built around a new combined post office/fire station facility. It was agreed that a new building would facilitate mail pickup for residents as the trailer doesn’t accommodate after hours mail retrieval as well as serve as the town center. The Board discussed the financial aspects of building of new fire station and post office facilities on the site of the present fire station. Eric Miller, President of the Fire Board, stated that the Fire Board is completely behind the idea and would appreciate a commitment of financial and administrative support. Fred Meyer stated that it would be necessary to obtain a commitment from the
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
November 9, 2004
Page Three
C. NEW FIRE STATION AND POST OFFICE (continued):
postal service for guaranteed rent. It was agreed that when a community loses its post office, its identity get lost as well. Hal Wood informed the Board that USDA has a public facilities program with low interest loans and suggested that the Board contact Al Aiello of USDA be contacted.
Action: Gary Helfrich, Board president, will draft a joint letter to Lynn Woolsey from the Fire Board and Recreation and Park Board requesting for assistance in communication with postal service. Fred Meyer will also begin discussions with the postal service at the local level.
VIII. MONTHLY REPORT OF THE MONTHLY REPORT OF DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: Rich Ingram reported on progress of present projects:
OCSD Pipeline Project: Coastland forwarded plans for 50% completion review and Brelje has responded with comments presented in a memorandum (copy provided to the Board).
Anderson Hall ADA Project: Rich presented the draft of a letter (copies provided to the Board) to the adjacent property owner to accommodate the septic improvements. Discussion ensued regarding what avenues to pursue in the event that the contact was not successful. The ADA plans are 95% complete and Rich suggested that it was now time to contact a funding agency.
Waste Treatment: Rich advised that selection of the main provider for the membrane
bioreactor continues. This is the main component of the treatment plant and bids will be taken on the component. Rich went on to detail the proposed system—its functions, costs, and future expansion as well as the phases of construction. Gene Koch asked who is absorbing the costs and was informed that this is the responsibility of the Sonoma County Water Agency and that Camp Meeker has no obligations at this point.
IX. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
In response to an inquiry from Lori Ford, Hal Wood advised that a bill has been sent to OCSD in the amount of $4,000 for October and November. Camp Meeker is supplying OCSD with 100% of their water. Steve McNeal informed the Board that Occidental residents have noticed a difference in the water quality and expresses appreciation to the Board for their assistance. Board members asked that Russian River Utility staff members place the lids back on meters after reading is completed. The past due list was reviewed.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
November 9, 2004
Page Four
X. DIRECTORS REPORTS
Lori Ford stated that the ISO rating improvement had not been communicated to the public. Eric Miller will prepare a letter from the Fire Board informing the community of this change. The warrant request for payment to the Fire Department will be prepared for the December meeting.
Cathie Anderson advised that the bulletin board would be repaired shortly. The glass was broken by one of the wedding parties renting Anderson Hall.
XII. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Cathie Andersen and seconded by Fred Meyer to adjourn this regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:10 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD Rev. 12/10/04