REGULAR MEETING MINUTES
OF THE
CAMP MEEKER RECREATION AND PARK DISTRICT
BOARD OF DIRECTORS
Monday, May 10, 2004
5240 Bohemian Highway, Camp Meeker, California
I. CALL TO ORDER
Gary Helfrich called the meeting to order at 7:05 p.m.
II. ROLL CALL
Directors Gary Helfrich, Lori Ford, Cheryl Martinsen, and Fred Meyer were present.
Director Cathie Anderson was absent.
III. AGENDA APPROVAL
A motion was made by Lori Ford, and seconded by Cheryl Martinsen, to approve the agenda. The motion was approved. Ayes: 3 Nays: 0 Absent: 2
IV. STATEMENTS OF ABSTENTION
There were no statements of abstention.
V. PUBLIC COMMENT
The board was advised that the dump facility at Occidental is scheduled to be closed.
VI. CONSENT ITEMS
A. Approval of Minutes
A motion was made by Lori Ford, and seconded by Fred Meyer to approve the April 13, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2
A motion was made by Fred Meyer, and seconded by Lori Ford to approve the April 19, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 2
B. Payment of Claims
A motion was made by Fred Meyer, seconded by Cheryl Martinsen to approve warrant requests G2003/2004-015(R&P) $2,847.38, and W2003/2004-012 (Water), $9,980.22 for expenses for the month May 2004. The motion was approved. Ayes: 4 Nays: 0 Absent: 1
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
May 10, 2004
Page Two
C. Financial and Administrative Report
Cheryl Doran Girard presented the financial reports and advised that the April property tax collections are now reflected in the County FAMIS reports with 98.5% of total revenues collected for the Recreation and Park fund and 98.7% of total revenues collected for Water fund. The largest increase is in the collection of prior year flat charges--258% over budget. Lori Ford requested that the prior year flat charge collections be confirmed as correct with the Sonoma County Auditor’s office. Ms. Doran Girard also advised that the assessor’s parcel information will be available after May 17, the Board agreed that the flat charge list will be reviewed in July.
VII. CONFERENCE WITH LEGAL COUNSEL—PENDING LITIGATION
(Subdivision (c) of Government Code Section 54956.9)
The Board adjourned to Executive Session at 7:20 p.m. and returned to the regular meeting at 7:30 p.m. Gary Helfrich reported that based on existing facts and circumstances, the Board of this District has directed that District Counsel, Malcolm Manwell, initiate contact on the matter at hand with the opposing party, and report back to the Board at the next meeting.
VIII. ACTION ITEMS:
DESCRIPTION: The Board reviewed the Preliminary Budget for fiscal year July 1, 2004 through June 30, 2005 and also requested that total billings for water sold to Occidental Community Services District be reported in a separate category in the Final Budget scheduled for adoption in September. This information will be obtained for the prior year will be obtained from Russian River Utility.
ACTION: A motion was made by Lori Ford, and seconded by Cheryl Martinsen to approve Resolution 04-002, Preliminary Budget for the Fiscal Year July 1, 2004 through June 30, 2005. The motion was approved.
Ayes: 4 Nays: 0 Absent: 1
IX. DAM PLAN COMMITTEE PRESENTATION
Karen Vogel reported that the Dam Plan Committee has disbanded and interested members will return to participation in the Dutch Bill Creek group. She asked that the group be informed of matters relevant to the dam removal and creek restoration project. Dave Beck reviewed the committee’s accomplishments and it’s effectiveness in securing the funding for planning of the restoration for the dam area. Rich Ingram of Brelje and Race together with Prunske and Chatham will make a presentation at the June meeting with regard to the plan for the dam removal and creek restoration. It was suggested that this item be scheduled early in the meeting agenda. Karen Vogel also advised that the group had filed a protest for Grub Creek.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
May 10, 2004
Page Three
X. MONTHLY REPORT OF DISTRICT ENGINEERS, BRELJE AND RACE.
Rich Ingram reported on the progress of the development of the design criteria for the OCSD-CMRP water project relative to potential increases in water use and issues relative to pump and well scenarios. He also reported that he and Steve Chatham will present a proposal relative to the dam project at the June meeting.
He advised that in the Anderson Hall project, the survey had been completed. Lori Ford requested that the septic upgrade be discussed at the next meeting.
XI. MONTHLY REPORT OF THE WATER SYSTEM OPERATOR, RUSSIAN RIVER UTILITY.
There was no report from the water system operator.
XII. DIRECTORS REPORTS
Gary Helfrich advised that it would be necessary to vote a second time for the LAFCO Alternate representative, as the previous election was a draw. Additionally, LAFCO is scheduled to vote on a revision of funding allocations that could result in a reduction in Special District revenues by approximately 13%. It was agreed that the Board will conduct a Special Meeting on May 16 at 9:00 a.m. to review and vote on these matters.
Cheryl Martinsen advised that the barbeque is scheduled for July 3.
XIII. NEXT MEETING DATE
The Board will hold its regularly scheduled meeting on Tuesday, June 8, 2004.
XIV. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Cheryl Martinsen and seconded by Fred Meyer to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:20 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD Rev. 6/04/04