REGULAR MEETING MINUTES
OF THE
CAMP MEEKER RECREATION AND PARK DISTRICT
BOARD OF DIRECTORS
Tuesday, June 8, 2004 5240 Bohemian Highway, Camp Meeker, California
I. CALL TO ORDER
Gary Helfrich called the meeting to order at 7:00 p.m.
II. ROLL CALL
Directors Gary Helfrich, Lori Ford, Cheryl Martinsen, Cathie Anderson, and Fred Meyer were present.
III. AGENDA APPROVAL
A motion was made by Cheryl Martinsen, and seconded by Fred Meyer, to approve the agenda. The motion was approved. Ayes: 5 Nays: 0 Absent: 0
IV. STATEMENTS OF ABSTENTION
There were no statements of abstention.
V. PUBLIC COMMENT
There was no public comment.
VI. CONSENT ITEMS
A. Approval of Minutes
A motion was made by Cheryl Martinsen, and seconded by Fred Meyer to approve the May 10, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 4 Nays: 0 Absent: 0 Abstain: 1
B. Payment of Claims
A motion was made by Cheryl Martinsen, seconded by Cathie Anderson to approve warrant requests G2003/2004-016(R&P) $2,731.69, and W2003/2004-013 (Water), $15,678.71 for expenses for the month June 2004. The motion was approved. Ayes: 5 Nays: 0 Absent: 0
C. Financial and Administrative Report
Cheryl Doran Girard presented the financial reports and advised that the flat charge list will be ready for approval at the July meeting.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
June 8, 2004
Page Two
VII. PRESENTATION TO DAM PLAN COMMITTEE PARTICIPANTS
The Board presented plaques to Kathleen Harrison and Tara Cantua in appreciation of their efforts, dedication, and hard work in leading the Dam Plan project. Certificates of appreciation were presented to other members of the committee.
VIII. ACTION ITEMS:
DESCRIPTION: Rich Ingram of Brelje and Race in conjunction with Prunske-Catham detailed the plan and contract for removal of the dam and restoration of the streambed.
ACTION: After considerable discussion, it was agreed that this matter will be held over until the July meeting in order that the Board members can adequately review the contract and options detailed in the presentation and a meeting can be held with Dam Plan Committee participants to discuss a community meeting.
DESCRIPTION: The Board reviewed Larry Johnson’s proposal to provide audit services for fiscal year ending June 30, 2004 at a cost of $5,800.00 to include preparation of a management letter and incorporating changes dictated by GASB 34.
ACTION: A motion was made by Fred Meyer, seconded by Cheryl Martinsen to approve an engagement letter from Larry Johnson, CPA for completion of audit services at a cost of $5,800.00 for fiscal year-end June 30, 2004.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
C. REQUEST FOR DONATION—BECOMING INDEPENDENT ART WORKS PROGRAM
Becoming Independent is a non-profit organization that provides services to people with disabilities. This group of individuals currently works to keep the CMRP grounds clean on a monthly basis. The organization seeks a donation to fund an art-related position that was eliminated due to budget constraints.
After discussion, it was agreed that Becoming Independent would be contacted to increase services provided during the summer months including watering and weeding of the children’s garden. While the Board does not feel a donation appropriate, it does feel that the level of service provided has been exemplary and that a bonus to reward level of services provided.
ACTION: A motion was made by Fred Meyer, seconded by Cathie Anderson to award a bonus to Becoming Independent in the amount of $100.00 to be accompanied by a letter expressing the Board’s appreciation for the exemplary level of service experienced in the past.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
June 8, 2004
Page Three
D. LAFCO ELECTION
DESCRIPTION: LAFCO (Local Agency Formation Commission) is conducting an additional election for Alternate Special District Representative to resolve a tie in the previous election.
ACTION: A motion was made by Lori Ford, seconded by Cheryl Martinsen to vote for Gary Helfrich as Alternate Special District Representative to resolve a tie in the LAFCO election.
The motion was approved. Ayes: 5 Nays: 0 Absent: 0
IX. MONTHLY REPORT OF DISTRICT ENGINEERS, BRELJE AND RACE
Rich Ingram advised that the final memo had been sent to the OCSD engineers regarding the design and schematics along with feedback. The next phase in this process is plan review. With respect to the Anderson Hall renovations, there has been no action this month.
Rich advised that the contract for the sewage treatment facility goes to the Board of Supervisors in July. The design of the treatment plant in Occidental includes flows from Camp Meeker in addition to Occidental and also the rebuilding of the pump station that will accommodate Camp Meeker as well.
Cheryl Martinsen inquired as to the cost and Rich responded that it is estimated at 4.5 million.
X. MONTHLY REPORT OF THE WATER SYSTEM OPERATOR, RUSSIAN RIVER UTILITY.
There was no report from the water system operator.
XII. DIRECTORS REPORTS
Gary Helfrich advised that the picnic tables at Anderson Hall are in need of replacement. He will contact City Parks. These can also be obtained from the jail
. Cheryl Martinsen advised that the barbeque is scheduled for July 3 and requested that everyone spread the word.
Lori Ford expressed appreciation to the Fire Department for the cleaning the District office so thoroughly.
XIII. NEXT MEETING DATE
The Board will hold its regularly scheduled meeting on Tuesday, July 13, 2004.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
June 8, 2004
Page Four
XIV. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Cheryl Martinsen and seconded by Lori Ford to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:05 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD Rev. 7/9/04