Regular Meeting Minutes
Of the
Board of Directors of the
Camp Meeker Recreation and Parks District
Date: December 14, 2004 Time: 7:00 pm
Location: 5240 Bohemian Highway, Camp Meeker, California
I. Call to Order
The meeting was called to order at 7:00 p.m. by Gary Helfrich.
II. Roll Call
Directors Gary Helfrich, Lori Ford, Cathie Anderson, and Fred Meyer were present.
III. Approval of Agenda
A motion was made by Lori Ford, and seconded by Fred Meyer, to approve the agenda.
The motion was approved. Ayes: 4 Nays: 0 Absent: 0
IV. Statements of Abstention
There were no statements of abstention.
V. Public Comment
Theo Sally of the Occidental Community Services Board of Directors informed the Board of his resignation and went on to state that he has very much appreciated working with the Camp Meeker Board on joint projects and issues.
VI. Consent Items
A. Approval of Minutes
1. Minutes of November 9, 2004
A motion was made by Lori Ford, and seconded by Fred Meyer to approve the November 9, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 4 Nays: 0 Absent: 0 Abstain:
B. Payment of Claims
A motion was made by Lori Ford, seconded by Fred Meyer to approve warrant requests G2004-2005-008 (R&P) 8,394.94, and W2004/2005-008 (Water), $12,603.24 for expenses for the month December 2004. The motion was approved. Ayes: 4 Nays: 0 Absent: 0
C. Financial & Administrative Report
The Board was advised that the State Controller’s report was completed and electronically forwarded via the file transfer process required by the Controller’s office. Confirming paperwork was delivered and received. The yearly audit is still in process and Larry Johnson has advised it will take longer than anticipated due to changes in reporting requirements.
Camp Meeker Recreation & Park District
Board of Directors Meeting Minutes
December 14, 2004
Page Two
VII. Action Items
A. UPDATE: BOARD MEMBER REPLACEMENT--Cheryl Martinsen
DESCRIPTION: The Board discussed the letter of resignation received from Board member, Cheryl Martinsen.
Action: Gary Helfrich stated that the Board is taking applications for the Board opening and directed that an announcement be posted to the District’s website. Those who wish to apply should send a resume with a statement of why they are interested, what they feel they could contribute and their commitment to the District. These will be reviewed in January.
B. UPDATE: DAM REMOVAL AND NOAA SCOPE OF WORK ISSUES
DESCRIPTION: The Board discussed recent information received from NOAA regarding NOAA scope of work issues and dam removal supporting materials. Gary Helfrich stated that he felt one project presented in the supporting materials might be somewhat comparable to the Camp Meeker dam removal situation. Lori Ford expressed concern that none of the projects have as large a scope as the Camp Meeker dam removal does. It was felt that the condition of residences close to the dam and the environmentally sensitive residents demand that the project be conducted in such a way as to insure that it will be completed correctly. Board members expressed concern regarding the communications issues with NOAA personnel.
Action: The Board agreed that Gary Helfrich will develop Camp Meeker’s requirements and handle communications with NOAA. Contact will be made with individuals involved in the Woodacre and Lake Christopher projects. If needed Gary will write the materials for conversion to a grant for Camp Meeker.
It was announced that Coho salmon were spotted in Dutch Bill Creek.
C. NEW FIRE STATION AND POST OFFICE
DESCRIPTION: The Board discussed the progress of research with respect to the building of new fire station and post office facilities on the site of the present fire station. Fred Meyer informed the Board that he had spoken with John O’Keefe regarding the proposed new fire station/post office facility and also contact Al Aiello of USDA. Mr. Aiello indicates that USDA could provide a maximum of 50K in grant funding as well as loans. There must be guarantees that the loan will be paid back. Fred will continue to research funding and other issues.
D. APPROVAL OF CONTRACT NUMBER C0207530 AND ADOPTION OF RESOLUTION 04-009 FOR THE PER CAPITA GRANT PROGRAM UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002.
DESCRIPTION: The Board reviewed Resolution 04-009 approving contract # C0207530 for $220,000 in funding awarded through the Per Capita Grant program for 2002. The approved documents must be returned to the State by January 1, 2005.
Camp Meeker Recreation & Park District
Board of Directors Meeting Minutes
December 14, 2004
Page Three
ACTION: A motion was made by Fred Meyer, seconded by Cathy Anderson to approve Resolution 04-009 approving contract # C0207530 for $220,000 in funding awarded through the Per Capita Grant program for 2002. The approved documents will be returned to the State by January 1, 2005.
The motion was approved. Ayes: 4 Nays: 0 Absent: 0
E. BOARD NEWSLETTER REVIEW AND APPROVAL
DESCRIPTION: The Board reviewed the draft of the quarterly “Board Notes” newsletter. Cathie Anderson advised that the gates at Anderson Hall had been stolen. The gates were part of the original building and are of historical significance. They were to be a focal point in the exterior of the Anderson Hall renovations.
ACTION: A motion was made by Lori Ford, seconded by Fred Meyer to approve the draft of the current newsletter and mail in the next water bills.
The motion was approved. Ayes: 4 Nays: 0 Absent: 0
IX. MONTHLY REPORT OF DISTRICT ENGINEERS, BRELJE AND RACE.
DESCRIPTION: Rich Ingram reported on progress of present projects:
Anderson Hall ADA Project: Rich presented the response from the adjacent property owner, Linda Dickinson asking for a detailed report of the District’s intentions in writing. Brelje and Race will respond with Board approval of the correspondence. Discussion ensued regarding a timetable for shutting down Anderson Hall for the construction/renovations. It is estimated a six-week timetable will be needed for completion. It was agreed that the building will close for the entire month of April 2005 and the first two weeks of May 2005. It was suggested that homeowners in the area be advised of the construction. Discussion ensued regarding the large rocks on the property.
OCSD Pipeline Project: Coastland forwarded plans for 95% completion review and Brelje will respond with comments presented in a memorandum (copy provided to the Board).
Waste Treatment: Rich advised that USDA has stated it is going out of the grant funding business due to federal redistribution of funds. It will still offer loans. B&R was directed to eliminate major items in the treatment plant. It was stated that a sewer system in Camp Meeker is not a viable project. Gary Helfrich stated that the Monte Rio project will also be adversely affected by funding. Sewer system can be considered as in “dry-dock” for the present. Discussion ensued regarding funding losses and alternative solutions.
Camp Meeker Recreation & Park District
Board of Directors Meeting Minutes
December 14, 2004
Page Four
X. MONTHLY REPORT FROM WATER SYSTEM OPERATOR.
Gary Helfrich advised that Hal Wood of Russian River Utility in not available to report as he is working to resolve a booster pump failure. The booster pump failure has nothing to do with the pumping of water to Occidental. Discussion ensued regarding booster pump and electrical costs.
XI. DIRECTORS REPORTS
Cathie Anderson advised that there will be an election in March for funding for the school district of $52.00/year for eight years.
XII. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Lori Ford and seconded by Cathie Anderson to adjourn this regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:30 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD Rev. 1/8/2004