REGULAR MEETING MINUTES
OF THE
CAMP MEEKER RECREATION AND PARK DISTRICT
BOARD OF DIRECTORS
Tuesday, August 17, 2004
5240 Bohemian Highway, Camp Meeker, California
I. CALL TO ORDER
Gary Helfrich called the meeting to order at 7:30 p.m.
II. ROLL CALL
Directors Gary Helfrich, Lori Ford, and Fred Meyer were present. Directors Cathie Anderson and Cheryl Martinsen were absent.
III. AGENDA APPROVAL
A motion was made by Fred Meyer, and seconded by Lori Ford, to approve the agenda. The motion was approved. Ayes: 3 Nays: 0 Absent: 2
IV. STATEMENTS OF ABSTENTION
There were no statements of abstention.
V. PUBLIC COMMENT
There was no public comment.
VI. CONSENT ITEMS
A. Approval of Minutes
A motion was made by Lori Ford, and seconded by Fred Meyer to approve the July 13, 2004 meeting minutes as submitted. The motion was approved.
Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
B. Payment of Claims
A motion was made by Lori Ford, seconded by Fred Meyer to approve warrant requests G2004-2005-002 (R&P) 5,164.43, G2004/2005-003 (R&P) 115.00, G2004/2005-004 (R&P) 2,620.53, W2004/2005-002, 8,350.50, W2004/2005-003 417.00, and W2004/2005-004 (Water), $1,253.08 for expenses for the month August 2004. The motion was approved. Ayes: 3 Nays: 0 Absent: 2
C. Financial and Administrative Report
Cheryl Doran Girard presented the financial reports for the month. She advised that the conflict of interest code is required to be reviewed. The memorandum regarding this will be forwarded to all Board members for review at the September meeting along with approval of the final budget for fiscal year 2004-2005.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
August 17, 2004
Page Two
VII. ACTION ITEMS:
DESCRIPTION: Review and respond to Occidental Community Services District request for temporary outside water service agreement, pending completion of new water system. The District will review the letter of request from OCSD Board President, Steve McNeal, dated July 24, 2004 to allow the OCSD to put a temporary hook-up up for water service when Cost’s water reserves become inadequate.
Lori Ford expressed concerns relative to the length of time that this connection would be in service. Discussion ensued. It was agreed that a legal agreement would be drawn that would include a timeline of usage and would include reimbursement of costs that could occur due to extraordinary wear and tear on the Camp Meeker System.
ACTION: A motion was made by Fred Meyer, and seconded by Lori Ford to approve the drafting of an agreement with OCSD for a water connection for a five-month term with reimbursement for expenses incurred due to extraordinary wear and tear on the Camp Meeker elements of the water system. The motion was approved.
Ayes: 3 Nays: 0 Absent: 0 Abstain: 2
DESCRIPTION: The Board will discuss the replacement of Board member, Cheryl Martinsen with respect to her pending resignation.
Action: As no formal letter of resignation has been received from Ms. Martinsen, this item is tabled until the next meeting.
DESCRIPTION: The Board reviewed and discussed the plans for the completion of the Anderson Hall upgrade project. These plans were limited to the parking area. After an in-depth discussion, it was agreed that there would be no asphalt used. The materials would be limited to blue rock, gravel, pavers or keystones. Lori Ford asked that parameters for septic be obtained in order to arrange installation prior to the rains. The next step in the planning process is to cost out parking lot project.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
August 17, 2004
Page Three
DESCRIPTION: The Board briefly reviewed this item of discussion of ownership of creek near old mill; existing rope swings in use by community youth, and potential liability.
ACTION: The Board agreed that there is not sufficient information for action regarding this item and further clarification is needed. The item is tabled until further information is available.
VIII. MONTHLY REPORT OF DISTRICT ENGINEERS, BRELJE AND RACE
Rich Ingram advised that further information is needed and he will get correspondence from Leah Mahan regarding the dam project.
With respect to the sewer project, the Sonoma County Water Agency adopted a contract confined to the treatment plant and upgrades in Occidental. He will get copies of the B&R contract for the board to review the scope of the project. He strongly suggested that the Board continue efforts to insure that Camp Meeker will not be left out of the process when funding solicitations commence. He suggested that the Board keep a close watch on the progress of this process. Discussion regarding funding ensued.
IX. MONTHLY REPORT OF THE WATER SYSTEM OPERATOR, RUSSIAN RIVER UTILITY.
No report.
X. DIRECTORS REPORTS
Lori Ford distributed a draft letter provided by district attorney, Malcolm Manwell and reviewed request from the Department of Fish and Game to conduct a survey of the stream. It was agreed that this would be helpful in gaining exposure for the creek restoration project.
Lori reviewed a special district election item to be placed on next month’s agenda, a communication from Kat Harrison relative to the dam removal/restoration project. She inquired about the status of the newsletter that the Board directed be published four times per year.
Lori also advised that she has called on three occasions over the past six weeks regarding removal of a tar trailer and has had no response.
Copies of the protest documents relative to the application to divert Grub Creek will be copied for the District files by Gary Helfrich.
XI. NEXT MEETING DATE
The Board will hold its regularly scheduled meeting on Tuesday, September 14, 2004.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
August 17, 2004
Page Four
XIl. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Lori Ford and seconded by Fred Meyer to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:40 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD Rev. 8/27/04