REGULAR MEETING MINUTES
OF THE
CAMP MEEKER RECREATION AND PARK DISTRICT
Monday, November 10, 2003
5240 Bohemian Highway, Camp Meeker, California
I. CALL TO ORDER
Gary Helfrich called the meeting to order at 7:02 p.m.
II. ROLL CALL
Directors Gary Helfrich, Lori Ford, Fred Meyer, and Cheryl Martinsen and Cathie Anderson were present.
III. AGENDA APPROVAL
A motion was made by Fred Meyer, and seconded by Cheryl Martinsen, to approve the agenda as written. The motion was approved. Ayes: 5 Nays: 0 Absent: 0
IV. STATEMENTS OF ABSTENTION
There were no statements of abstention.
V. PUBLIC COMMENT
Gene Koch suggested that the Board research obtaining a cell phone site for the Tower property. This would bring cell phone access to Camp Meeker. Gary Helfrich advised that the Board had looked into this some time ago and there seemed little interest on the part of the telecommunications companies; however, if Mr. Koch wished to explore the idea further the Board would be interested in the results of his research.
VI. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of October 13, 2003.
A motion was made by Cheryl Martinsen, and seconded by Fred Meyer to approve the October 13, 2003 meeting minutes as submitted. The motion was approved.
Ayes: 5 Nays: 0 Absent: 0
B. Payment of Claims
A motion was made by Lori Ford, seconded by Cheryl Martinsen to approve warrant requests G2003/2004-005 (R&P) $2,321.17, G2003/2004-006 (R&P) 651.17, and warrant request W2003/2004-005, $8,365.10 for expenses for the month November 2003. The motion was approved. Ayes: 5 Nays: 0 Absent: 0
C. Financial and Administrative Report
Cheryl Doran Girard presented the financial reports and advised that the audit is complete and Larry Johnson has advised that he estimates the report will be ready for the December meeting. State Controller report materials have not yet been mailed to Special Districts.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
November 10, 2003
Page Two
VII. ACTION ITEMS:
A. DISCUSSION REGARDING FEASIBILITY OF AWARDING A GRANT TO CARL HANSCAM TO ASSIST IN PROPAGATION OF NATIVE PLANTS FOR A SCHOLARSHIP PROGRAM.
Lori Ford informed the Board that the information received to date from Mr. Hanscam does not fit the parameters for a grant at this time. The issue will be reviewed again at the December meeting.
B. ADOPTION OF RESOLUTION 03-023 A REQUEST FROM THE OCCIDENTAL COMMUNITY SERVICES DISTRICT TO PURCHASE WATER DUE TO CRITICAL SHORTAGE.
DESCRIPTION: The Board discussed the OCSD emergency request for water during the current shortage. Steve McNeal advised that the OCSD Board would be passing an emergency resolution at its forthcoming meeting. He is in hopes that this would not be a prolonged need. The OCSD assessment district vote was successful and the loan/grant process is proceeding in Washington, D.C. It has been recommended that OCSD obtain interim financing that would allow the signing of contracts and commencement of the building process.
ACTION PROPOSED: A motion was made by Fred Meyer, and seconded by Lori Ford to approve Resolution 03-023, a request from the Occidental Community Services District to purchase water due to a critical shortage. The motion was approved.
Ayes: 5 Nays: 0 Absent: 0
C. ADOPTION OF RESOLUTION 03-024 APPROVING THE APPLICANT TO APPLY FOR THE GRANT FUND FOR THE PER CAPITA GRANT PROGRAM UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002.
DESCRIPTION: The Board reviewed Resolution 03-024 that encumbers the $220,000 in funding awarded through the Per Capita Grant program for 2002.
ACTION PROPOSED: A motion was made by Cheryl Martinsen, and seconded by Cathie Anderson to approve Resolution 03-024, approving the application for the grant funds for the Per Capita Grant Program Under the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002. The motion was approved.
Ayes: 5 Nays: 0 Absent: 0
D. DISCUSSION OF UTTERBACK LETTER REGARDING THE SEWER PLANT AND ENVIRONMENTAL IMPACT REPORT.
DESCRIPTION: Mr. Utterback wrote to the Board by letter complaining that the sewer plan and the EIR inconnecti with it were flawed. Lori Ford advised that this matter should be tabled until the December meeting.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
November 10, 2003
Page Three
E. LETTER TO THE BOARD FROM BILL OLSON REGARDING A ONE TIME GRACE PERIOD FOR WATER BILLING.
DESCRIPTION: Mr. Olson wrote to the Board by letter requesting a one-time grace period for a large water bill based on historic usage.
ACTION PROPOSED: The Board discussed Mr. Olson’s request and Mr. Wood of Russian River Utility advised that this large bill was due to a broken pipe and usage has returned to normal levels.
A motion was made by Lori Ford, and seconded by Fred Meyer to approve a one-time grace period to Bill Olson for 321.07 due to a broken pipe.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0
F. PACIFIC BELL PAY PHONE COMPENSATION CONTRACT.
DESCRIPTION: Pacific Bell has submitted a new contract for compensation derived from the pay telephone at Anderson Hall.
ACTION PROPOSED: Cheryl Martinsen informed the Board that she had reviewed the contract and recommended the Board approve the contract and direct the Board President to sign on behalf of the District.
A motion was made by Fred Meyer, and seconded by Lori Ford to approve the SBC pay phone contract and instruct the Board President to execute same.
The motion was approved.
Ayes: 5 Nays: 0 Absent: 0
G. DAM PLAN COMMITTEE REPORT
DESCRIPTION: The Dam Committee project coordinator, Kathleen Harrison, will presented a report on the status of the Dam removal project and advised that Brelje and Race and Prunske-Catham are in discussion and that she expected that this would be an ongoing process between NOA and the engineers. Leah Mahan will attend in December and the committee requests about thirty minutes to review project options and other related issues.
Lori Ford informed Ms. Harrison that as a standing committee of the District, the Dam Plan group should post their agendas, prepare meeting minutes and function in accordance with the provisions of the Brown Act. Gary Helfrich suggested that Brown Act information can be obtained via an Internet search most probably through the Governor’s website.
ACTION PROPOSED: The Dam Plan group is established as a standing committee of the District and will comply with appropriate Brown Act provisions.
Camp Meeker Recreation and Park District
Board of Directors Regular Meeting Minutes
November 10, 2003
Page Four
H. ANDERSON HALL RENOVATIONS
DESCRIPTION: Lori Ford reviewed the progress of Andersen Hall renovations and advised the she will meet with Rich Ingram on November 17. The approximate cost is expected to be in excess of 34K to make the building ADA compliant. Other areas such as the kitchen, sprinkler system and parking areas will need to be addressed. Lori feels that she will have much more information in December.
I. PURCHASE OF PLAIN PAPER FAX FOR DISTRICT SECRETARY
Lori Ford requested that the District purchase a plain paper fax for use in copying and sending District documents as the fax/printer from the District office did not work out in her home. The Board agreed that Ms. Ford should purchase a plain paper fax to meet the District’s needs.
VIII. MONTHLY REPORT OF THE WATER SYSTEM OPERATOR, RUSSIAN RIVER UTILITY.
DESCRIPTION: Hal Wood reported on operations and discussed using trigger points for the duplex and triplex billings. Lori Ford advised as it might be necessary to change the water code, she would contact District Counsel to discuss the matter and a resolution can be written to address the matter in December.
Hal also advised that urban service boundaries will be addressed at a CAC hearing and that these issues are complicated. He strongly suggests that the District monitor the hearings and further discussed these issues as well as water rights, permits and the County General Plan in detail.
X. DIRECTORS REPORTS
Cathie Anderson stated that she feels it important that the District re-instate the newsletter sent to property owners and voters. It was her feeling that the recent low voter turnout may have been linked to lack of information. This issue will be discussed in detail in December.
Lori Ford informed the Board of a need to replace the folding chairs in the District office and was instructed to purchase 25 chairs.
XI. NEXT MEETING DATE
The Board will return to its regular meeting schedule of the second Tuesday of the month effective December 9, 2003.
XII. ADJOURNMENT
There being no further matters to be addressed by the Board; a motion was made by Cathie Anderson and seconded by Cheryl Martinsen to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors. The motion was unanimously approved.
The meeting adjourned at 8:20 p.m.
Respectfully submitted,
CHERYL DORAN GIRARD