REGULAR MEETING MINUTES

OF THE

CAMP MEEKER RECREATION AND PARK DISTRICT

 

Tuesday, June 10, 2003

5240 Bohemian Highway, Camp Meeker, California

 

 

I.          CALL TO ORDER

Gary Helfrich called the meeting to order at 7:07 p.m.

 

II.                   ROLL CALL

Directors Gary Helfrich, Lori Ford, Cheryl Martinsen, Cathie Andersen were present.  Director Fred Meyer was absent.  The District’s counsel, Malcolm Manwell, and Hal Wood, representing the water system operator, Russian River Utility were also in attendance.

 

III.                  AGENDA APPROVAL

A motion was made by Lori Ford, seconded by Cheryl Martinsen, to approve the agenda as written.  The motion was approved. Ayes: 4 Nays: 0 Absent: 1

 

IV.               STATEMENTS OF ABSTENTION

There were no statements of abstention.

 

V.                 PUBLIC COMMENT

Gene Koch stated that certain conditions of the DWR loan agreement do not allow for transfers of the water system as proposed.  Dan Nielsen stated that with respect to last month’s discussion regarding the Brown Act violation, he feels some of his questions were answered and some were not.

 

VI.               CONSENT ITEMS

A. Approval of Minutes

1.      Minutes of April 8, 2003 were not received; therefore, this item was tabled.

2.      Minutes of May 13, 2003

A motion was made by Lori Ford, seconded by Cheryl Martinsen to approve the May 13, 2003 meeting minutes as written.  The motion was approved.

Ayes: 4 Nays: 0 Absent: 1

B. Payment of Claims

A motion was made by Lori Ford, seconded by Cheryl Martinsen to approve warrant request G2002/2003-016 (R&P) $3,259.03 and warrant request W2002/2003-013, $9,353.57 for expenses for the month of May 2003.  The motion was approved. Ayes: 4 Nays: 0 Absent: 1

C. Financial Report

Cheryl Doran Girard presented the financial report and indicated that flat charge processing is progressing and the list will be available shortly.  The County Assessor’s office is researching problem parcels.  Ms. Girard advised that fiscal year-end is approaching and stated that all reimbursements, bills, etc. for the current fiscal period must be received and processed for approval at the July meeting or be entered into the new fiscal year, 2003-2004.  Dan Neilsen asked for an update on the status of his request for a pay-off amount for his portion of

 

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Regular Meeting of the Board of Directors

Minutes June 10, 2003

Page Two

the water system debt.  He was advised that it will be necessary to research subsequent tax payments, the formula for original calculations obtained and applied to the remaining balances.  He will be advised of this amount by letter.

 

 

VII.     ACTION ITEMS:

A.     RESOLUTION 03-012 ORDERING AN ELECTION & REQUESTING CONSOLIDATION WITH THE NOVEMBER 4, 2003 GENERAL ELECTION.

This resolution orders an election in the District for the purpose of electing District Directors to fill positions that will expire in 2003 and requests that the County of Sonoma consolidate the election with the general election held November 4, 2003.

A motion was made by Cheryl Martinsen, seconded by Lori Ford to adopt Resolution 03-012 ordering an election and requesting consolidation with the November 4, 2003 General Election.  The motion was approved.

Ayes: 4 Nays: 0 Absent: 1

 

B.     RESOLUTION 03-013: MONTE RIO COMMUNITY SEWER PROJECT

ASSESSMENT DISTRICT, PROPERTY OWNER ASSESSMENT BALLOT VOTE FOR CMR&P DISTRICT PARCEL, 21080 RIVER BLVD., MONTE RIO.

 

DESCRIPTION:   This resolution will record the vote of the Board of Directors expressing support for or opposition to the proposed Monte Rio Community Sewer Assessment District.  The CMR&P’s ownership of a parcel located at 21080 River Blvd., Monte Rio is located within the proposed Sewer Assessment District.  The ballot indicates no fiscal impact to Camp Meeker Recreation & Park District.  The assessment ballot measure reads as follows:

“Shall the Board of Supervisors of the County of Sonoma establish the proposed Monte Rio Community Sewer Project Assessment District, levy an assessment not to exceed the amount set forth on the parcel identified, issue bonds in the amount of unpaid assessments, if necessary, and proceed with the proposed public improvement project?”

 

There was considerable comment from the Monte Rio community attendees, Robin and Charles Schmidt and Trini and Lisa Amador encouraging the Board members to vote against support of the proposed Monte Rio Community Sewer District Assessment District.  These individuals had letters directed to the Camp Meeker Board from Monte Rio residents expressing the same sentiments.  After considerable discussion, each Camp Meeker Board member delivered an opinion regarding project and the process.

 

A motion was made by Cheryl Martinsen, seconded by Cathie Andersen to adopt Resolution 03-013 recording the vote of the Camp Meeker Board of Directors expressing support or opposition to the proposed Monte Rio Community Sewer Assessment District.  The motion was approved.

Directors Ford and Martinsen voting yes; Director Helfrich voting no; Director Andersen, abstaining and Director Meyer absent.

Ayes: 2                 Nays: 1           Abstain: 1       Absent: 1

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Regular Meeting of the Board of Directors

Minutes June 10, 2003

Page Three

The ballot will be forwarded to the County Board of Supervisors reflecting this vote.

 

 

C.    A REPORT TO THE BOARD BY THE CAMP MEEKER RECREATION AND PARK DISTRICT SUBCOMMITTEE ON THE GOVERNANCE AND PROPOSED BUY IN BY OCCIDENTAL COMMUNITY SERVICES DISTRICT OF THE EXISTING CAMP MEEKER WATER TRANSMISSION LINE.

 

DESCRIPTION:   The Subcommittee appointed by this Board to meet with representatives of the Occidental Community Services District ("OCSD") will report to the full Board of Directors on the Subcommittee's activities, meetings and recommendations concerning adoption of a proposed agreement between Camp Meeker and the OCSD.  The Agreement deals with issues concerning the proposed buy in, governance and joint operation of Camp Meeker's existing water transmission line and related appurtenances of the system.  Attached to this Agenda is the current draft of the proposed Agreement between Camp Meeker and Occidental CSD, entitled "DRAFT # 5 CAMP MEEKER RECREATION AND PARK DISTRICT AND OCCIDENTAL COMMUNITY SERVICES DISTRICT JOINT WATER FACILITIES AGREEMENT"

At the suggestion of Director Ford, individual committee members presented their corrections/changes/concerns to Draft #5 incorporating the appropriate legal language provided by District Counsel Manwell.

It was the recommendation of the Camp Meeker committee members, that the Camp Meeker Board of Directors approve the contract incorporating changes detailed.  The secretary was directed to re-draft the document and forward to Attorney Manwell for final review prior to transmittal to the Occidental Board.

 

Director Ford asked Attorney Manwell what the appropriate procedure would be for approval of the final joint committee meeting minutes and was advised that this can be an item listed under Directors’ Reports and slated for adoption at the next regular board meeting in July.

 

D.    REVIEW AND ADOPTION OF AMENDED AND RESTATED RESOLUTIONS

03-014 REGARDING OCSD WATER BUY-IN.

 

A motion was made by Cheryl Martinsen, seconded by Cathie Andersen to adopt Resolution 03-014 approving the final contract “5C”  between the Camp Meeker Recreation and Park District and the Occidental Community Service District and authorizing its execution by the President and Secretary once the draft is in final form and reviewed by the District’s Counsel .  The motion was approved.

Ayes: 4           Nays: 0           Abstain: 0       Absent: 1

 

 

 

 

 

 

Camp Meeker Recreation and Park District

Regular Meeting of the Board of Directors

Minutes June 10, 2003

Page Four

 

 

E.     DAM PLAN COMMITTEE REPORT

 

The Dam Committee report was tabled.

 

 

VIII.      MONTHLY REPORT FROM WATER SYSTEM OPERATOR.

 

Hal Wood reported that the pumping has been enhanced to reduce power costs by pumping during off-peak hours.  The system is working well.  With respect to past due accounts, one or two are turned off each month, and returned to service. Bills reflecting the increase in rates will be sent out soon.  The Board may want to consider a one-time waiver for large billings to encourage those customers to repair leaks and/or reduce consumption.

 

VII.              DIRECTORS REPORTS

 

Cathie Andersen reported that the Fire Safety inspection of Anderson Hall required a few corrections, most notably a sign with the building address in large letters.  She informed the Board that Jerry Yost is responsible for painting the hydrants in the community.  The Board wishes to express its appreciation for taking on the repainting project and his contribution to the community.  There was a brief discussion regarding storage at Anderson Hall.

Gary Helfrich announced that the Wine Country Waterworks lunch is on June 25th. He encouraged Board members to attend.  It is his opinion that the District should support this group and be part of it.

 

IX.        ADJOURNMENT

 

There being no further matters to be addressed by the Board, a motion was made by Lori Ford and seconded by Cheryl Martinsen to adjourn the regular meeting of the Camp Meeker Recreation and Park District Board of Directors.  The motion was unanimously approved.

 

The meeting adjourned at 9:00 p.m.

 

Respectfully submitted,

 

 

CHERYL DORAN GIRARD

 

 

/cdg